Administrative professional vs assistant project coordinator

The differences between administrative professionals and assistant project coordinators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative professional and an assistant project coordinator. Additionally, an assistant project coordinator has an average salary of $44,499, which is higher than the $39,486 average annual salary of an administrative professional.

The top three skills for an administrative professional include customer service, powerpoint and data entry. The most important skills for an assistant project coordinator are purchase orders, financial statements, and payroll.

Administrative professional vs assistant project coordinator overview

	Administrative Professional	Assistant Project Coordinator
Yearly salary	$39,486	$44,499
Hourly rate	$18.98	$21.39
Growth rate	-8%	-8%
Number of jobs	87,372	68,785
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 55%	Bachelor's Degree, 66%
Average age	50	50
Years of experience	2	2

What does an administrative professional do?

An administrative professional specializes in performing administrative support and clerical tasks in a company or office, ensuring accuracy and smooth workflow. Their responsibilities typically revolve around managing schedules, arranging appointments and meetings, producing progress reports and presentations, delegating tasks, and attending meetings on behalf of executives or staff. There are also instances when an administrative assistant must answer calls and correspondence, respond to inquiries and concerns, welcome guests, relay messages, and provide staff with any support tasks or documents.

What does an assistant project coordinator do?

An assistant project coordinator provides administrative and clerical support to project coordinators and management. They are usually responsible for preparing documentation and reports, managing schedules, handling calls and correspondence, liaising with internal and external parties, coordinating with different teams, organizing meetings and appointments, and maintaining records. Besides reporting directly to the project coordinator, they also work together in setting and implementing goals and guidelines, establishing timelines, and monitoring overall operations to ensure procedures adhere to standards, schedules, and project requirements.

Administrative professional vs assistant project coordinator salary

Administrative professionals and assistant project coordinators have different pay scales, as shown below.

	Administrative Professional	Assistant Project Coordinator
Average salary	$39,486	$44,499
Salary range	Between $23,000 And $65,000	Between $30,000 And $64,000
Highest paying City	San Francisco, CA	Davis, CA
Highest paying state	Connecticut	Maryland
Best paying company	HomeOwners Advantage	Baptist Health
Best paying industry	-	Government

Differences between administrative professional and assistant project coordinator education

There are a few differences between an administrative professional and an assistant project coordinator in terms of educational background:

	Administrative Professional	Assistant Project Coordinator
Most common degree	Bachelor's Degree, 55%	Bachelor's Degree, 66%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative professional vs assistant project coordinator demographics

Here are the differences between administrative professionals' and assistant project coordinators' demographics:

	Administrative Professional	Assistant Project Coordinator
Average age	50	50
Gender ratio	Male, 17.4% Female, 82.6%	Male, 38.8% Female, 61.2%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative professional and assistant project coordinator duties and responsibilities

Administrative professional example responsibilities.

Manage documentation, folder structures and user permissions in SharePoint.
Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Keep vendors accounts up to date, process payroll, collect on accounts receivable, keep accounts payable up to date.
Create document libraries for several hospital initiatives in SharePoint.
Receive and distribute payroll garnishment/bankruptcy notification letters to employees.
Develop and maintain relevant organizational charts, facilitating retrieval of staff data in PowerPoint format.

Assistant project coordinator example responsibilities.

Manage QA budget for assign projects by identifying actual and potential budget over-runs and under-runs, develop and monitor project/program plans.
Design, format and update PowerPoint presentations for internal and external meetings.
Work with manufacturing and relate department managers to resolve manufacturing, scheduling problems or overall adherence to QA standards for projects.
Utilize PeopleSoft reporting.o create annual evaluations and succession plans for CIO's subordinates.o process bi-weekly payroll.

Administrative professional vs assistant project coordinator skills

Common administrative professional skills

Customer Service, 16%
PowerPoint, 12%
Data Entry, 11%
Travel Arrangements, 7%
Administrative Tasks, 3%
Office Equipment, 3%

Common assistant project coordinator skills

Purchase Orders, 10%
Financial Statements, 7%
Payroll, 7%
Meeting Minutes, 6%
Expense Reports, 6%
CAD, 5%

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Administrative Professional vs Assistant Project Coordinator

Updated January 8, 2025

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