Administrative supervisor vs assistant secretary

The differences between administrative supervisors and assistant secretaries can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become an administrative supervisor, becoming an assistant secretary takes usually requires 1-2 years. Additionally, an assistant secretary has an average salary of $107,366, which is higher than the $52,656 average annual salary of an administrative supervisor.

The top three skills for an administrative supervisor include patient care, patients and customer service. The most important skills for an assistant secretary are telephone calls, payroll, and scheduling appointments.

Administrative supervisor vs assistant secretary overview

	Administrative Supervisor	Assistant Secretary
Yearly salary	$52,656	$107,366
Hourly rate	$25.32	$51.62
Growth rate	-8%	-8%
Number of jobs	58,242	52,165
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 47%
Average age	47	50
Years of experience	6	2

What does an administrative supervisor do?

An administrative supervisor performs various administrative tasks for an organization. These include supervising administrative personnel and office managers, ensuring the smooth and effective management of the company's day-to-day business operations, and organizing training. Additionally, an administrative supervisor is expected to participate in the recruitment of administrative staff and evaluate their performance to ensure their ongoing success. Most employers look to hire someone with strong decision-making skills, relevant industry experience, and in-depth knowledge of policies and terminology.

What does an assistant secretary do?

An assistant secretary is responsible for performing administrative and clerical duties to support the daily operations of various departments and management personnel and ensure the efficiency of business functions. Assistant secretaries usually assist in business communications, responding to customers' inquiries and concerns, reaching out to existing clients to schedule appointments, welcoming guests on the office, and routing calls to the appropriate department. They also handle data entry procedures, updating customer information on the database, as well as creating reports on business and financial transactions.

Administrative supervisor vs assistant secretary salary

Administrative supervisors and assistant secretaries have different pay scales, as shown below.

	Administrative Supervisor	Assistant Secretary
Average salary	$52,656	$107,366
Salary range	Between $35,000 And $77,000	Between $38,000 And $302,000
Highest paying City	San Mateo, CA	Washington, DC
Highest paying state	New York	Rhode Island
Best paying company	Calamos Investments	Elanco
Best paying industry	Health Care	-

Differences between administrative supervisor and assistant secretary education

There are a few differences between an administrative supervisor and an assistant secretary in terms of educational background:

	Administrative Supervisor	Assistant Secretary
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Western Carolina University

Administrative supervisor vs assistant secretary demographics

Here are the differences between administrative supervisors' and assistant secretaries' demographics:

	Administrative Supervisor	Assistant Secretary
Average age	47	50
Gender ratio	Male, 32.7% Female, 67.3%	Male, 21.7% Female, 78.3%
Race ratio	Black or African American, 10.3% Unknown, 4.7% Hispanic or Latino, 19.2% Asian, 5.3% White, 59.8% American Indian and Alaska Native, 0.6%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.3% American Indian and Alaska Native, 0.7%
LGBT Percentage	8%	6%

Differences between administrative supervisor and assistant secretary duties and responsibilities

Administrative supervisor example responsibilities.

Restructure, decentralize payroll and purchasing; achieve more productive use of headquarters staff; assume increased responsibilities without staff additions.
Delegated/Assign, review and evaluate work assignments, administer performance evaluations, approve payroll, facilitate team meetings/individual meetings, etc.
Scan and accurately attach respective laboratory test results to EMR system.
Enter patient demographics, personal details and insurance information into Medisoft EMR program.
Back office duties include taking vitals, perform EKGs, injections, phlebotomy, vaccines and assisting in minor procedures.
Create PowerPoint presentations to be present to company CEO of international company.

Assistant secretary example responsibilities.

Manage and oversee all STO relate actions task to OSD impacting future and current operations in STO.
Assist main accountant with extra jobs and are trained in QuickBooks.
Proofread, edit & type legal briefs, business letters, case notes.
Book keeping, answer phone calls, run errands and handle billing using Quickbooks.
Assist in contacting and informing the parents of upcoming graduates about alumni programs and donations.
Serve as first point of contact for students, faculty, and alumni calling or visiting the main administrative office.

Administrative supervisor vs assistant secretary skills

Common administrative supervisor skills

Patient Care, 22%
Patients, 21%
Customer Service, 10%
Office Procedures, 7%
Payroll, 6%
HIPAA, 3%

Common assistant secretary skills

Telephone Calls, 13%
Payroll, 9%
Scheduling Appointments, 9%
Financial Statements, 9%
Office Equipment, 7%
Computer System, 5%

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Administrative Supervisor vs Assistant Secretary

Updated January 8, 2025

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