A prominent technology firm in California is seeking a detail-oriented Jr. Marketing Associate. This role involves planning events, tracking marketing metrics, and creating social media content to enhance brand visibility. Ideal candidates will have 2-3 years of marketing experience, strong analytical skills, and a bachelor's degree in a related field. Join us to help revolutionize utility companies' marketing efforts through innovative strategies.
#J-18808-Ljbffr
$46k-94k yearly est. 4d ago
Operations Coordinator
8Fleet Inc.
Operations coordinator job in San Francisco, CA
Job Title: OperationsCoordinator Reporting to: General Manager About 8Fleet: 8Fleet is hiring! 8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure for both non-autonomous and future autonomous rideshare fleets. With our anticipated growth, we're searching for passionate team members to join and grow with our team. You'll be involved in every aspect of the operations as we rapidly expand across Los Angeles and beyond!
About the Role:
We are looking for a highly organized and reliable OperationsCoordinator to join our team. In this role, you'll be a key part of our daily operations, interfacing with drivers and ensuring our fleet of vehicles is ready for our drivers at the start of each shift and accounted for at the end. You'll be the point person for managing shifts, helping to maintain a smooth and efficient workflow for the entire team. This is a hands-on position that requires strong attention to detail and a proactive approach to problem-solving.
What You'll Do:
Supporting Drivers: Providing assistance and support to drivers, including troubleshooting issues, on-road coaching, and managing overall performance.
Scheduling Maintenance and Repairs: Coordinating routine maintenance, inspections, and repairs to ensure vehicles are in good working order.
Managing Inventory: Maintaining records of keys, vehicle equipment, and other supplies needed for fleet operations.
Monitoring Fuel Levels and Other Key Metrics: Tracking fuel consumption and other relevant data to optimize fleet performance.
Ensuring Compliance: Adhering to safety regulations, DOT regulations, and other relevant standards.
Optimizing Routes and Logistics: Working to improve routing, scheduling, and other aspects of fleet operations to maximize efficiency and minimize costs.
Working with External Vendors: Coordinating with mechanics, repair shops, and other vendors to ensure timely and cost-effective repairs.
Maintaining Records: Keeping accurate records of vehicle maintenance, repairs, and other relevant data.
Assisting with Vehicle Purchases and Replacements: Working with the fleet manager to plan for vehicle purchases and replacements.
Process Improvement: Identifying and implementing process improvements to enhance fleet operations.
Scheduling and Time & Attendance Tracking: Monitoring, managing, editing, and approving timecards as well as creating weekly schedules for all supervisors and drivers.
Successful Candidates Will Bring:
1-3 years of experience in startups or consulting with a proven track record of success.
Strong analytical and problem-solving skills with the ability to analyze data and make data-driven decisions.
Excellent communication, interpersonal, and leadership skills.
Proficiency in Microsoft Office a plus!
Bachelor's degree required.
Experience with ridesharing platforms (Uber, Lyft) is a strong plus.
Compensation:
Pay: $65,000 - $75,000The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Equal Opportunity Employer:
8Fleet is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, 1 gender, sexual orientation, age, marital status, veteran status, or disability status.
Disclaimer:
This job description may be updated at any time without prior notice.
$65k-75k yearly 9d ago
Ticket Operations Coordinator
AEG 4.6
Operations coordinator job in Los Angeles, CA
The 3-time WNBA Champion Los Angeles Sparks are seeking a Ticket OperationsCoordinator to support the organization's ticketing processes across gameday operations, ticket sales fulfillment, customer service, and system administration. This role plays a critical part for ensuring an efficient and fan-friendly ticketing experience by supporting daily operations, managing box office needs, and assisting with the sales and servicing of all ticket products throughout the season and offseason. The position works closely with Ticket Sales, Membership Services, Marketing, and Revenue Strategy & Operations to ensure accurate, efficient, and high-quality ticketing execution. This position reports under the direction of the Manager, Revenue Strategy & Operations. This is a non-exempt, full-time position at $27/hourly.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Gameday & Box Office OperationsCoordinate daily ticket sales and gameday Box Office operations
Support gameday ticket operational needs, including running the box office member window, fulfilling ticketing needs, and troubleshooting issues
Ticket Fulfillment & Customer Support
Accurately fulfil ticket requests and address ticket-related inquiries in a timely manner
Maintain detailed records of ticket fulfillment activities, including tracking and responding to all requests submitted to the ticket operations inbox
Practice and uphold department policies and promote high-quality customer service
Ticketing Systems & Event Builds
Maintain knowledge of team ticketing platforms/systems and policies
Support event and offer builds in the ticketing system, ensuring all ticketing assets are set up and maintained
Cross-Department Collaboration
Work closely with the ticket sales and operations teams to align ticketing efforts
Other duties as assigned
KNOWLEDGE, SKILLS & ABILITIES:
Strong understanding of ticket operations, ticketing platforms/systems, or sports/entertainment sales processes
Ability to communicate clearly and professionally with fans, partners, and internal teams
High attention to detail, strong organizational skills, and a commitment to accuracy and data integrity
Ability to manage multiple tasks, prioritize deadlines, and work effectively in a fast-paced environment.
Familiarity with major ticketing platforms is preferred
Strong interpersonal skills with a customer-service-driven mindset
MINIMUM REQUIREMENTS:
Bachelor's degree in Sports Management, Business Administration, Marketing, Analytics, or related field.
Minimum of 1-2 years of experience in ticket operations, sales, or analytics within a professional sports/entertainment sector
Experience working with major ticketing platforms and/or box office operations
Ability to work evenings, weekends, and holidays as required by the Sparks home game and event schedule.
PREFERRED:
Experience working in professional or collegiate sports ticketing departments
Familiarity with AXS or other major ticketing systems
Strong customer service background with previous face-to-face fan interaction
Experience in event operations or live entertainment venues
Comfortable with data entry, reporting, and ticket operations maintenance
WORKING CONDITIONS
Hybrid/onsite as required by Sparks events and game schedules
Available to work on-site for Sparks home games and event
Must be available to work flexible hours, including evenings, weekends, and holidays as required
This non-exempt; full-time position is compensated at $27 per hour.
This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all the details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Job Questions:
Are you located in California? If no, can you relocate?
How many years of experience do you have in Ticketing Operations, specifically in sports or entertainment?
$27 hourly 4d ago
Billing & Revenue Operations Specialist
Envoy Inc. 4.4
Operations coordinator job in San Francisco, CA
A leading workspace management technology firm in San Francisco seeks an experienced candidate for quote to cash operations. This role involves managing the invoicing process, collaborating with teams, and providing excellent customer service. The ideal candidate has over 3 years of relevant experience, preferably in a SaaS environment, and a degree in Accounting. The position requires proficiency in Chargebee and excellent organizational skills, with a hybrid work model offered.
#J-18808-Ljbffr
$51k-82k yearly est. 1d ago
Operations Coordinator
Renew Medic
Operations coordinator job in Antioch, CA
Renew Medic is a professional cabinet solutions company with a focus on delivering exceptional craftsmanship and personalized services in both residential and commercial settings. Evolving from Furniture Medic , we provide a range of cabinet services including repairs, restoration, and custom designs. Trusted by homeowners, insurance professionals, builders, and manufacturers, we are a go-to partner for cabinet restoration and transformation. With decades of experience, Renew Medic is dedicated to delivering high-quality solutions that meet the unique needs of our clients.
Role Description
This is a full-time, on-site role located in San Leandro, CA, for an OperationsCoordinator. The OperationsCoordinator will oversee daily operational processes, provide administrative support, and ensure efficient functioning of company workflows. Key responsibilities include managing customer service interactions, coordinating between teams and external partners, analyzing and improving operational procedures, and maintaining accurate records. Effective communication and collaboration with internal and external stakeholders will be vital for success in this role.
Qualifications
Operations Management and Administrative Assistance skills to manage workflows, schedules, and documentation
Strong Communication and Customer Service skills for effective interaction with clients, team members, and external partners
Sound Analytical Skills to assess operations, identify areas for improvement, and implement solutions
Proficiency with relevant office software, organizational tools, and data management systems
Ability to multitask, prioritize responsibilities, and work in a fast-paced environment
Previous experience in an operations or administrative role is preferred
$39k-62k yearly est. 5d ago
People Ops Specialist
Hayden Ai
Operations coordinator job in San Francisco, CA
About Us
At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges.
From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future.
Job Summary:
As a People Team Specialist, you will be a key member of our People Operations team, driving operational excellence and helping to deliver an outstanding employee experience from onboarding through offboarding. You will balance operational excellence and empathy while managing critical programs in compliance, compensation, and engagement events that bring our culture to life.
This is a dynamic role for someone who thrives in the details but never loses sight of the people behind the process. You will help us build systems that are efficient, scalable, and people-centered.
This position is based in San Francisco and follows a hybrid schedule, with a requirement to be in the office at least three days per week to collaborate with team members and engage in person with employees.
Responsibilities:
Employee Lifecycle Operations
Manage seamless onboarding and offboarding processes that reflect our culture and values.
Coordinate with IT, Finance, and Hiring Managers to ensure all onboarding/offboarding logistics, including equipment, system access, and communications, run smoothly.
Compliance & Data Integrity
Maintain accurate employee data in HR systems, ensuring compliance with company policy and employment regulations.
Support audits, reporting, and documentation related to employment, immigration, and compensation compliance.
Compensation & Total Rewards Support
Assist in administering compensation programs, including salary reviews and benchmarking efforts.
Partner with People Leadership and Finance to ensure alignment with Radford leveling and market data.
Events & Engagement
Plan, coordinate, and execute company-wide and team-level events, both virtual and in-person, that strengthen connection and culture.
Lead logistics and coordination for All Hands meetings, including scheduling, agenda management, content collection, and post-event follow-up.
Partner with internal stakeholders to manage event logistics, communications, and budgets.
Support recognition and engagement initiatives that celebrate employee milestones and foster belonging.
Project Planning & Continuous Improvement
Lead or contribute to People Ops projects that improve efficiency, data accuracy, and the employee experience.
Create and maintain process documentation, workflows, and playbooks.
Identify opportunities for automation and system optimization.
Required Qualifications:
3-5 years of experience in People Operations, HR, or a related field.
Strong working knowledge of HR processes, compliance standards, and people systems such as HRIS or ATS.
Proven ability to manage complex logistics and deliver high-quality employee events, including All Hands meetings.
Requires intermediate proficiency in Microsoft Excel as a minimum, including the ability to use formulas, pivot tables, charts, and functions like VLOOKUP/XLOOKUP for reporting and data analysis. Candidates should be comfortable cleaning and managing data, applying conditional formatting, and generating people-related reports.
Proficiency with Mac OS and Google Workspace (Docs, Sheets, Slides, Drive, Calendar, etc.) is required.
Exceptional attention to detail and organizational skills.
Collaborative communication style with the ability to work cross-functionally and maintain confidentiality.
A creative and continuous improvement mindset with a focus on making processes smoother, smarter, and more engaging.
#J-18808-Ljbffr
$49k-80k yearly est. 2d ago
Facilities and Operations Specialist
HR Pals & Recruiting Pals
Operations coordinator job in Los Angeles, CA
About the Foundation:
The mission of The Ralph M. Parsons Foundation is to improve the quality of life for all people in Los Angeles through impactful grants and strategic initiatives that advance community well-being. To achieve our mission we employ a constellation of interrelated activities that promote civic and cultural vitality, economic stability, access to high quality education and health care, and neighborhood safety and resilience. Our guiding values are collaboration, courage, humility, openness and responsiveness. More information on the Foundation can be found at The Ralph M. Parsons Foundation.
Position Summary:
The Facilities and Operations Specialist is responsible for implementing the day-to-day administrative and operations needs of the Foundation's office environment. The Foundation includes fifteen (15) staff and is developing processes and procedures to accommodate community groups wishing to use the office space for meetings and convenings. Under the supervision of and reporting to the Director of Operations & Grants Administration and in collaboration with members of the management team, this position will be responsible for all logistics related to the office and facilities, including the use of office space use by external groups, the purchase and maintenance of needed office supplies and equipment, support with staff and board events and retreats, handling of mail and phone messages, and reception duties.
Primary Job Duties and Responsibilities:
Implement the process and procedure for the use of the office space for hosting external community groups. This includes scheduling, responding to reservation inquiries, arranging for parking, creating lists of resources such as catering, ensuring access to the building, providing agreed upon supplies, ensuring functioning of meeting equipment, and arranging for clean up.
Order food and arrange for delivery and provide set up and clean up for board meetings and other work meetings as determined by leadership.
Ensure parking and directions are provided for all visitors.
Responsible for day-to-day managing of all issues arising related to the facility. This includes mail and packages, parking, phone, electricity, water, air conditioning, heating, appliances, fixtures, sound systems, monitors, televisions, furnishings, window treatments, key cards, lockers, ordering and stocking kitchen and work supplies, and facilities maintenance.
Responsible for ensuring the upkeep and maintenance of the office space including janitorial, furniture and appliance repair.
Arrange for all IT support troubleshooting and provide onsite assistance as needed. Manage vendor support for the repair, replacement and installation of AV and electronic equipment such as computer monitors, laptops, phones, video monitors, speakers and sound systems, and wifi routers.
Participate as needed and abide by all emergency preparedness planning and trainings.
Welcome guests and arrange for parking validation and parking instructions as needed.
Support with phone and email messages, forwarding to appropriate staff or respond directly if applicable.
As required, conduct other duties and special projects.
Qualifications
Bachelor's degree preferred
3+ years of experience working in a facility, event planning or logistics role
Experience working at a foundation or nonprofit preferred
Demonstrated experience managing multiple projects at the same time, prioritizing and tracking multiple work streams under deadlines and in a fast-paced environment
Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe. Experience with database systems preferred (particularly Blackbaud Grantmaking). Comfortable learning and using various vendor portals (e.g., Envoy) and design tools such as Canva and PowerPoint.
Strong interpersonal skills, demonstrated flexibility and adaptability allowing for building relationships with staff, grantees, board members and partners in a respectful and authentic manner
Demonstrated commitment to the values of the foundation
The Foundation office is located in downtown Los Angeles. This position is required to be on-site during office hours (8:30am to 4:30pm Monday through Friday). Must possess a valid CA driver's license and active automobile insurance as required by the state of California. Must be available to work occasional early mornings, evenings and weekends. Physical requirements for the job may involve light lifting and carrying, and climbing stairs.
The non-exempt salary hiring range for this position is $75,000 - $110,000 and is commensurate with experience. Our client has a generous benefits package, including health, dental, vision, life and disability insurance and a 403(b) plan with an employer contribution.
We value thoughtful applications that reflect your alignment with our mission and values. Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.
The Ralph M. Parsons Foundation acknowledges that equal opportunity for all persons is a fundamental human value. Each employee and applicant will be considered on the basis of individual ability and merit, without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, ancestry, national origin, marital status, physical disability, mental disability, medical condition, genetic information, protected military or veteran status, or any other characteristics, or combination of characteristics, protected by federal, state, or local laws. Reasonable accommodations will be made for qualified applicants with disabilities to participate in the application process.
$75k-110k yearly 3d ago
Operations Specialist
K2 Pure Solutions
Operations coordinator job in Pittsburg, CA
K2 Pure Solutions, founded in 2010, is a Chlor-Alkali Manufacturer operating inherently safer technology to produce chemicals such as bleach for water disinfection in the surrounding Northern California communities. Bleach is the modern, preferred water treatment chemical displacing chlorine throughout the world. K2 Pure Solutions produces bleach onsite from nothing but salt, water, and electricity eliminating the danger and risk of a chlorine railcar release into communities trans-America. Other chlor-alkali products produced by K2 Pure Solutions include chlorine, hydrogen, hydrochloric acid, and caustic soda.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Responsible for their assigned area to ensure there are no immediate or potential plant problems that threaten safety or production.
• Ensures work requests are issued for items to be worked on.
• Makes sure maintenance work is performed per procedure and standards.
• Maintains an electronic log on K2 database that describes plant issues and work that was performed on specific pieces of equipment.
• Works with the operators to develop their area knowledge and operating skills.
• Audit work permits to ensure that that they are being followed correctly.
• Audit Lock out tag out and provides feedback to the operators on any deficiencies.
• Audit weekly, monthly, yearly check sheets (pump swaps, car seal list safety shower checks etc.) and report those findings to the operations manager.
• Assign and assist operators in outage planning. (LOTO, clearing, etc.)
• Assigns housekeeping duties and ensures assigned housekeeping is performed.
• Coordinates and assists with procedure development and review.
• Continuously look for opportunities for improvement in their assigned areas.
• Assist or take on ownership of updating and creating procedures where gaps exist in current operating discipline and procedures.
• Assist operators and engineers with troubleshooting plant process issues.
• Active participant in department EH&S program, including spending time in field with other team members coaching and providing feedback regarding implementation of EHS programs and policies.
• Assist and participate in RCIs in area of responsibility.
• Strives to promote and create a positive working environment.
• Participates in the monthly safety council meetings.
• Is a member of the technical staff on-call team. COMPETENCIES Leadership:
• Willingly shares operations experience across the organization.
• Uses experience for problem analysis and problem solving and coaches others in this area.
• Displays a high standard of personal excellence including safe work behaviors, and ability to coach and mentor others. Communication:
• Interfaces professionally across the organization.
• Ability to explain material in a way that fits each individual. Page 2 of 2
• Fluent in English. Teamwork:
• Works effectively in a self-directed team environment. EXPERIENCE
• 10+ years of experience in Chlor-Alkali operations.
• Basic skills/experience with Microsoft Word, Excel, PowerPoint, Outlook (or willingness/ability to learn).
• Maintenance and Lab knowledge is a plus. PHYSICAL DEMANDS OF JOB
• Ability to work at heights, in confined spaces, and climb ladders.
• Able to work for extended periods, outdoors and in all weather conditions.
• Lift a minimum of 50 pounds.
Company Benefits
• Subsidized medical, dental, and vision insurance
• Medical and dependent care FSA options
• 401k company matching with immediate vesting
• 8 company paid holidays plus 2 floating holidays of your choice
• Employer paid 1x annual life insurance
• Paid sick leave
• Paid vacation that increases with years of service
• Regular social events for employee & employee's family
Salary Range
-
The starting base pay for this role is between 160K - 190K annually at the time
of posting. The actual base pay depends on many factors, such as education,
experience, and skills. Base pay is only one part of K2 Pure Solution's
competitive total compensation package that can include strong benefits, perks
and bonuses. The base pay range is subject to change and may be modified in the
future.
$49k-80k yearly est. 3d ago
Office/Operations Manager
Confidential Company 4.2
Operations coordinator job in Sacramento, CA
Are you passionate about health equity and ready to help power an organization committed to dismantling the systemic forces that endanger the health of people of color? Do you thrive in a role where your organization, leadership, and operational excellence directly support social, racial, and environmental justice?
An inspiring, Sacramento-based nonprofit is searching for a dynamic Office & Operations Manager to take the lead in building smooth, efficient, and mission-aligned operations. In this role, YOU will be the heartbeat of the organization-creating structure, supporting staff, strengthening systems, and ensuring the organization's work has the impact our communities deserve.
If you're a proactive, detail-oriented leader who loves owning your space, solving problems, and helping teams work at their best… this is your opportunity to shine. ✨
(
Note: This role is primarily on-site, and you will often be the primary person in the office.
)
What You'll Lead & Own:
Office & Operational Excellence-
Oversee all day-to-day office operations for a hybrid virtual/in-person environment.
Manage supplies, equipment, vendors, and technology with efficiency and care.
Maintain an organized, welcoming, culturally affirming workspace for staff and partners.
Implement and manage innovative tools, grants, databases, and systems that streamline how we work.
Staff Support & Coordination-
Lead onboarding for new team members-introducing them to our tools, culture, and mission.
Serve as the go-to person for operational needs, troubleshooting, and resource support.
Administrative Leadership-
Manage organizational calendars, communications, and records with precision.
Support the Executive Director and leadership team with presentations, reports, and board materials.
Design procedures that elevate efficiency, clarity, and compliance across the organization.
Financial & Accounting Administration-
Coordinate obligations with vendors, partners, and third-party stakeholders.
Process invoices, deposits, reimbursements, and financial documentation.
Support monthly reconciliations, reporting, and grant-related expense tracking.
Monitor office budgets and maintain accurate financial records (Bill.com experience is a huge plus!).
Communication & Stakeholder Engagement-
Act as the central point of contact for office and administrative inquiries.
Coordinate logistics for meetings, trainings, and events that drive advocacy and community impact.
Policy, Compliance & Best Practices-
Develop and maintain office policies that reflect nonprofit best practices and organizational values.
Ensure compliance with safety, reporting, and operational standards.
What You Bring-
Bachelor's degree preferred + 4 years of experience (internships count!).
Exceptional organization, follow-through, and time management in a fast-moving environment.
Strong, culturally responsive communication-both written and verbal.
Ability to anticipate needs, solve problems, and own your work with independence.
Proficiency in Microsoft Office Suite + cloud collaboration tools (Google Workspace, Zoom, project management platforms).
Experience with nonprofit operations, grants, or financial administration preferred.
A deep commitment to racial and health equity and to serving Black communities with integrity and care.
Quick learners, self-starters, and tech-savvy candidates will rise to the top-especially those familiar with Bill.com or ADP.
Preferred Qualifications:
Leadership experience with the ability to support and motivate staff.
A demonstrated passion for health equity and community impact.
Experience supporting grants, strategic initiatives, or nonprofit programs.
Additional Details-
Primarily in-office role; hybrid flexibility may be considered.
Occasional local travel (up to 10%).
Must be able to lift up to 20 pounds on occasion.
Regular collaboration with the Executive Director and participation in team meetings.
Competitive salary + benefits offered.
$54k-81k yearly est. 3d ago
Operational Specialist
Air India Limited
Operations coordinator job in San Jose, CA
Job Purpose
To support the management and execution of Air India's cargo operations for the region, ensuring alignment with the commercial objectives, focusing on operational and service delivery whilst meeting global standards of safety, efficiency, and customer satisfaction.
To assist in various facets of international operations, including GHA contract management, compliance with international regulatory requirements, oversight of SLA's and key operational matrices.
Key Accountabilities
Monitor SLA's, ground contracts management and liaise with the GSA customer service team and compliance team to ensure performance in line with commercial targets.
Draft and communicate policies and KPIs to be tracked for operations, customer service and compliance basis best practice industry standards.
Monitor CRM trends and build market intelligence to identify emerging opportunities and gaps the organization could capitalize on
Develop strategies to reduce operational costs including handling damages and improve cycle time.
Ensure compliance with operating process standards and external government regulations.
Support and ensure full compliance in safety, security and work health and safety regulatory requirements.
Skills Required for the role.
Communication and Interpersonal Skills
Team Collaboration and Adaptability
Analytical and Problem-Solving Abilities
Willingness to Learning
Knowledge of International Cargo Operations
Regulatory and Compliance Acumen
Key Interfaces
Internal Interfaces
RCM- Report directly and provide regular updates on operational activities and compliance issues.
Head International- Operations- Coordinate on budgeting, financial planning, and staffing for international operations.
Commercial and Sales- Support in aligning operational capabilities with international sales strategies and customer service initiatives.
External Interfaces
International Regulatory Authorities- Assist in liaising with regulatory bodies to ensure compliance with cargo handling regulations.
Service Providers and Ground Handling Agents- Help manage relationships and oversee contract execution with international service providers.
Educational Requirements
Minimum Education Requirement
Bachelor's degree in management, Operations, Economics, or related fields.
Experience Requirement:
Minimum Experience
5-7 years of experience in operations and customer service, with at least 5 years at a supervisory
Desired Experience
+10 years of experience in operations and customer service supervisory roles
$48k-79k yearly est. 2d ago
Contract Coordinator
Astiva Health, Inc.
Operations coordinator job in Orange, CA
SUMMARY: The Contract Coordinator is responsible for assisting the Contracting and Legal Department for the coordination and review of all contracts. The Contract Coordinator is also responsible for implementing, organizing, and maintaining contract related documents. This is a collaborative role requiring critical thinking skills, independence, a strategic mindset, and attention to detail.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Manage and maintain Astiva's contracts, including all day-to-day data entry, permissions/access and reporting, in an efficient, accurate and exceptionally organized manner.
Review a wide range of commercial contracts and distill key pieces of data (e.g., expiration date and type, restrictive provisions, and assignability).
Understand the contracting process, policies and procedures, requirements, fee schedule, including contracting support for ancillary services contracts, contract implementation and other duties as required.
Manage reporting process for communicating and tracking contract expirations/renewals and additional reporting obligations to all areas of the business.
Serve as liaison between the Contracting/Legal Department and other departments including, fielding and responding to various requests from the business and external parties.
Manage electronic signature processes and contract workflows for the Contracting/Legal Department.
Assist in developing the direct network of providers.
Make recommendations to department leadership for improvement of any and all procedures and systems at Astiva Health.
Other duties may be assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, including regular and consistent attendance. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Bachelor's degree from an accredited college or university with a focus on Business Administration, Healthcare Administration or Finance or equivalent combination of education and experience.
Be able to work effectively with all levels of employees and management.
Excellent written and verbal communication skills with experience presenting to various audiences.
Have a practical, business-oriented approach to problem-solving and be able to effectively work with teams to meet business needs.
Able to manage multiple priorities in a fast-paced environment.
Preferred but not required
Minimum of one (1) year of experience in Medical Group/IPA, Managed Care, and HMO.
Minimum of one (1) year of experience in provider network development and/or provider network management capacity, account management, or provider relations experience in a managed care organization.
In-depth knowledge of contracting, reimbursement, credentialing, and operations, and must be proficient with MS Office Suite and other database software.
Knowledge of Medicare regulations, NCQA, HIPPA compliance
BENEFITS:
401(k)
Dental Insurance
Health Insurance
Life Insurance
Vision Insurance
Paid Time Off
Catered lunches
$41k-61k yearly est. 2d ago
Project Coordinator
Bayone Solutions 4.5
Operations coordinator job in Palo Alto, CA
MANDATORY AND MOST IMPORTANT REQUIREMENTS:
Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors: Skills: Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized. Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time. Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes. No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley.
Role Overview
We are looking for a highly organized and detail-oriented ECU Device Allocation
Coordinator to join our Technical Program Management team. In this role, you will act as the
"traffic controller" for our critical prototype hardware. You will manage the flow of Electronic
Control Units (ECUs) and wiring harnesses, ensuring that our software, and hardware teams
to ensure they have the hardware they need to build the future of software defined electric
vehicles.
This is a hybrid desk/lab role. You will spend time managing complex data sets and inventory
logistics, as well as handling physical hardware, performing basic software updates, and
managing distribution between sites, supported by our Logistics team.
Key Responsibilities
1. Allocation & Inventory Management
● Centralize Requests: Act as the primary point of contact for engineering teams
requesting prototype hardware (ECUs, harnesses, systems of ECUs).
● Prioritization: Work with engineering leads to track project priorities and allocate scarce
hardware resources accordingly.
● Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to
provide accurate timelines to stakeholders.
● Asset Management: Tag all incoming materials with asset tracking labels and maintain a
precise database of device locations.
2. Logistics & Distribution
● Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites.
● Shipping & Receiving: Assist with validating incoming inventory and readying outgoing
hardware.
3. Technical Support
● Firmware Flashing: Connect ECUs to laptops to flash updated software versions or
firmware prior to distribution. (assume: engineer support and detailed instructions)
● Version Control: Verify software versions on ECU boards to ensure engineers receive
the correct configurations for their testing needs.
● Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware
for physical damage.
Qualifications
Required Skills:
● Data Management: Exceptional attention to detail. You must be comfortable managing
large datasets without errors.
● Software Proficiency: Strong proficiency in Microsoft Excel or Google Sheets (e.g.,
VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or
similar inventory/ticket management systems.
● Communication: Ability to communicate clearly with engineers and program managers
regarding timelines and delays. Slack proficiency is preferable.
● Organization: specific ability to multitask and track hundreds of moving parts in a fast-
paced environment.
Preferred Experience:
● Previous experience in an automotive, electronics, or hardware manufacturing
environment.
● Basic understanding of flashing firmware or working with hardware testing tools.
● Interest in EV technology and automotive engineering.
Physical Requirements
● Must be able to lift and carry boxes weighing up to 25-30 lbs.
● Ability to stand for extended periods while sorting, tagging, or flashing hardware.
● Manual dexterity to handle small electronic components and wiring harnesses.
Why Join Us?
● Work directly with cutting-edge EV prototypes for both Client Group brands: Audi, VW, Scout, Porsche.
● Gain exposure to the cross-functional operations of a major automotive engineering
firm.
● Opportunity to develop technical skills in hardware management and basic software
operations
$55k-81k yearly est. 2d ago
Temporary Project Coordinator (Construction)
Vaco By Highspring
Operations coordinator job in Irvine, CA
Senior Project Coordinator (Temporary) Onsite | Irvine, CA Duration: 3-4 months Responsibilities Project Coordination
Assist with managing timelines, deliverables, and documentation for entitlement, permitting, and construction phases.
Coordinate with internal teams, consultants, contractors, and municipal agencies to ensure compliance and timely approvals.
Obtain and route signatures for agreements, easements, applications, and other project documents.
Maintain tracking systems for signed documents, approvals, and project milestones.
Entitlements & Permitting
Track and maintain entitlement and permit applications for accuracy and completeness.
Monitor regulatory requirements and deadlines, escalating potential issues proactively.
Prepare and circulate signature-required documents for municipal and agency submittals.
Compile supporting materials for approvals and related filings.
Construction Support
Maintain project schedules, budgets, and progress reports.
Partner with development managers and construction teams for seamless project execution.
Coordinate signatures for construction agreements, lien waivers, and compliance documentation.
Support preparation of project close-out packages and compliance certifications.
Contract Administration
Prepare contracts for consultants, designers, and general contractors using company templates.
Coordinate vendor negotiations and update contract terms to reflect changes.
Ensure all executed contracts are documented and audit-ready.
Track contract status, revisions, and approval logs.
Financial Administration
Process check requests and update project budgets.
Review and process invoices through the internal portal.
Partner with accounting and external lenders to manage general contractor pay applications.
Verify proper documentation and signatures for financial and lender compliance.
Documentation & Reporting
Prepare meeting agendas, minutes, and regular status updates.
Organize project files, contracts, and correspondence for accessibility and audit requirements.
Maintain logs of signed documents and ensure accurate filing.
Assist with workload distribution and process improvement initiatives.
Qualifications
3+ years of experience in construction administration/coordination or real estate development.
Experience with contract preparation and accounting processes.
Proficiency in project management tools (MS Project, Smartsheet) and Microsoft Office Suite.
Strong communication, organization, and problem-solving abilities.
Experience with industrial or commercial development projects.
Ability to read and interpret construction documents and site plans.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
$43k-68k yearly est. 3d ago
Project Coordinator
Omninet Capital
Operations coordinator job in Los Angeles, CA
Omninet Capital is seeking a highly organized, proactive, and resourceful Project Coordinator to support the Chief Financial Officer and Senior Vice President of Operations. This role is for someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results.
The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities.
Key Responsibilities
Serve as a project coordinator-tracking deliverables, following up on next steps, and ensuring accountability across teams
Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment
Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met
Manage calendars with a focus on internal and external meetings (minimal travel coordination)
Prepare presentations, reports, agendas, and other executive-level materials
Attend key meetings to capture notes, document action items, and drive follow-through
Monitor email communications, prioritize messages, and draft responses when needed
Handle sensitive information with the utmost discretion and professionalism
Support operational needs such as expense reporting, document organization, and light office management tasks
Qualifications
3+ years of executive administrative support or project coordination experience
Strong organizational and time-management skills with proven ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
High degree of professionalism, discretion, and judgment
Positive, proactive, and collaborative approach
Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws.
All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).
$44k-68k yearly est. 5d ago
Project Coordinator
Insight Global
Operations coordinator job in San Diego, CA
Insight Global is seeking two Project Coordinators to support a leading utility client in San Diego, CA. These individuals will play a key role in managing gas pipeline damage prevention work, coordinating with contractors and subcontractors, and ensuring timely scheduling and documentation. This is a fast-paced role requiring strong communication skills and attention to detail. This is a two-year contract role.
Responsibilities
• Coordinate damage prevention requests and schedule site visits.
• Communicate effectively with contractors and field locators.
• Update and maintain master trackers and project documentation.
• Manage Dig Alert ticketing and high-pressure gas scheduling.
• Work closely with internal teams and subcontractors to meet deadlines.
Required Skills & Experience
• 1-3 years of project coordination experience (utility or telecom industry preferred).
• Strong interpersonal skills; able to communicate professionally and handle challenging conversations.
• Proficiency in Microsoft Excel (sorting, filtering data) and other MS Office tools.
• Document control experience.
• Ability to work with urgency and manage multiple priorities.
Nice to Have Skills & Experience
• Advanced Excel skills (VLOOKUPs, pivot tables).
• GIS experience.
• SAP experience.
• Ticket management systems (e.g., Cortera).
• Familiarity with Smartsheet.
Compensation: $25-$27/hour, depending on experience
Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
$25-27 hourly 5d ago
Project Coordinator
Next Phase Enterprises
Operations coordinator job in Phoenix, AZ
We're looking for a remarkable Project Coordinator to join the Next Phase team. We strive for excellence in the service we provide and in the care we take of our people. We're seeking a self governing, proactive, Project Coordinator with a flexible, ‘can-do' disposition. Think you're the right fit? Apply with your resume; we'd love to connect.
The Project Coordinator role is responsible for assisting the Sales team and Project Managers by ensuring efficient sample receiving, processing, and storage protocols. Additionally, this role provides support for various ad hoc requests to facilitate smooth project execution.
Shift 7 AM to 4 PM MST Monday through Friday - In Office
Key Responsibilities:
Sample handling.
Open and inspect perishable samples daily while maintaining strict cold-chain custody and sample integrity.
Take photos and record temperature for all received samples.
Log samples into tracking systems accurately.
Store samples in designated areas, ensuring they are out of plain sight and appropriately maintained.
Notify Sales and support teams upon sample arrival and document conditions.
Break down packaging materials for recycling or disposal.
Prepare samples for deliveries, including accurate labeling and documentation.
Organize samples for Sales team pickup for meeting preparation.
Coordinate outbound shipments via FedEx / UPS.
Manage daily sample inventory, tracking all inbound and outbound samples, including those returned from the Sales team.
Provide a detailed weekly inventory report for review and direction on sample disposition (e.g., keep, donate, dispose, destroy).
Maintain cleanliness of walk-in freezers, refrigerators, and all sample storage locations weekly to uphold food safety standards.
Conduct first production case reviews, including taking measurements, weights, images, and assembling products.
Maintain inventory of meeting presentation materials, such as boards and packaging materials.
Conduct various product tests, including UV tests, shelf-life assessments, and scrape tests, as needed per Sales and support team instructions.
Project Support
Plan and execute ad hoc requests from the Sales and Project Management teams.
Utilize strategic and critical thinking to ensure project goals are achieved.
Source products and vendors as needed to fulfill project requirements.
In-store competitive analysis as needed.
Accountability & Performance Metrics:
Sample Integrity: Ensure all samples are maintained under proper conditions from arrival to final disposition.
Inventory Accuracy: Maintain precise records of sample check-ins and check-outs across walk-in freezers, refrigerators, and all sample storage locations.
Execution Excellence: Support Sales and Project Managers in executing requests at a high level to ensure the success of meetings and projects.
Position Requirements
Candidates must have a valid driver's license and reliable transportation
This role is critical in ensuring smooth operations related to sample management and project execution, contributing to the efficiency and effectiveness of the Sales and Project Management teams.
Job Type: Full-time
Schedule:
Day shift
Monday to Friday, in-person
$38k-60k yearly est. 1d ago
Ecommerce & Logistics Coordinator
Sophie Buhai
Operations coordinator job in Los Angeles, CA
Sophie Buhai is a modernist jewelry brand based in Los Angeles, California. The brand is carried in top specialty stores throughout the world.
Sophie Buhai is hiring an Ecommerce & Logistics Coordinator to join its team in Los Angeles
.
The Ecommerce & Logistics Coordinator will support various areas of the company, including, among others, e-commerce, customer service, press, fulfillment, and shipping and logistics.
Primary Responsibilities include assisting with:
Coordination of shipping of domestic and international wholesale orders;
Fulfillment and packing of ecommerce, wholesale, and retail orders;
Website management and maintenance, including new collection launches, product and collection updates, data entry, and product merchandising.
Inventory and stock management;
Customer service;
Procurement of packing and shipping materials;
Press trafficking;
Samples management;
Systems management and organization;
Other projects and activities as needed.
Preferred Qualifications:
At least 1-2 years of experience working for a jewelry or apparel company in ecommerce, sales, logistics, or other relevant areas.
Extremely organized and detail oriented.
Proficiency in Google Workspace programs.
Strong database management skills, including proficiency in excel-based programs.
Los Angeles-based.
Valid California driver's license and access to own vehicle for business driving as needed.
Ability to multitask, prioritize, and work in a fast-paced environment with a positive, proactive attitude.
Benefits:
Health benefits
Retirement benefits
Paid time off
Paid company holidays
Jewelry allowance
To apply, please email resume and cover letter detailing interest and relevant experience to
***********************.
$37k-53k yearly est. 2d ago
Service & Logistics Coordinator
Compactor Rentals of America
Operations coordinator job in Phoenix, AZ
Role Description
The Service & Logistics Coordinator plays a critical role in ensuring timely, accurate, and efficient service support for customers and technicians. This position serves as the central point of coordination for service requests, technician scheduling, and customer communication. The Service Coordinator works closely with internal teams and external customers to keep service operations running smoothly in a fast-paced environment. Some after-hours availability is required, as the service- phone must remain monitored to support customer needs.
What You'll Do
Schedule and dispatch service technicians
Prepare and provide repair quotes
Maintain service calendars and schedules
Update and manage records in Salesforce
Coordinate with customers regarding equipment service and repairs
Order and ship parts as needed
Invoice management
Enter field and shop technician labor hours into the payroll system
Serve as a point of contact between technicians and customers
What We're Looking For
High school diploma or equivalent
Minimum of 2+ years of service experience required
Experience with Salesforce and work order systems
Ability to work independently and manage multiple tasks
Strong written and verbal communication skills
Customer-focused mindset with a proactive, solutions-oriented approach
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite
Why You'll Love Working Here
Comprehensive benefits: Health insurance, 401(k), paid time off, and more
Opportunities for professional growth and development
Supportive, collaborative team environment
$36k-51k yearly est. 1d ago
Air Operations SME
Valiant Integrated Services
Operations coordinator job in Yuma, AZ
Valiant Integrated Services is seeking to hire an Air Operations subject matter expert (SME) to support the integration of small Unmanned Aircraft Systems (sUAS) into the joint operational environment. This project is supported by the Joint Test & Evaluation (JT&E) Program Office, which is sponsoring the work at Marine Test & Evaluation Squadron One (VMX-1) in Yuma, AZ as a Quick Reaction Test (QRT). Currently, units employing sUAS must operate within the assigned restricted operations zones (ROZs), which inhibits the full utilization of system capabilities. The candidate requires expertise with the Combat Plans Division (CPD), which fuses all air capabilities and assets, along with working knowledge of Master Air Attack Plan (MAAP) team, Air Tasking Order (ATO) Production team, and Airspace Management Team (AMT).
The candidate will work closely with the team's Marine Liaison Element (MARLE) representative to create a framework for integration and synchronization of sUAS into the Combined Forces Command (CFC) mission. The candidate will work with other team members to develop and test tactics, techniques, and procedures (TTP) to accomplish the QRT objectives. The project will be conducted using the Department of Defense-prescribed JT&E process. The candidate will participate in a 3-person, on-site team and assist with the creation of a project plan, development of the TTP, identification of testing opportunities, collection and analysis of
data, and completion of other activities in accordance with the JT&E Program Office handbook. Candidate should be familiar with JT&E processes, requirements, and deliverables as specified in the JT&E handbook.
Basic Requirements
- AOC experience in a Combat Plans Division.
- Understanding of a full range of factors that are needed to publish the ATO, Special Instructions, and other planning and tasking documents.
- Familiarity with lateral, altitude, and time-based deconfliction of airborne assets.
- Experience writing concept of operations (CONOPS) or TTP at the strategic or operational level describing
what a commander intends to accomplish and how it will be accomplished using available resources
- Effective communication skills to convey information to test team and customers
- Ability to monitor and perform multiple tasks simultaneously.
- Experience in preparing materials and briefing DoD leadership
- Flexibility to travel up to 10%
- Active SECRET clearance
Desired Qualifications
- Previous experience with JT&E as a member of a QRT, Joint Feasibility Study (JFS), or Joint Test (JT)
- Experienced planner on the MAAP, ATO, or AMT.
- Experience at VMX-1
- Small UAS operator embedded with Marines
* Position contingent upon task award
How much does an operations coordinator earn in Yuma, AZ?
The average operations coordinator in Yuma, AZ earns between $29,000 and $64,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.