Secretarial substitute vs administrator secretary

The differences between secretarial substitutes and administrator secretaries can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a secretarial substitute and an administrator secretary. Additionally, an administrator secretary has an average salary of $34,336, which is higher than the $29,860 average annual salary of a secretarial substitute.

The top three skills for a secretarial substitute include office equipment, word processing and telephone calls. The most important skills for an administrator secretary are patients, routine correspondence, and customer service.

Secretarial substitute vs administrator secretary overview

	Secretarial Substitute	Administrator Secretary
Yearly salary	$29,860	$34,336
Hourly rate	$14.36	$16.51
Growth rate	-8%	-8%
Number of jobs	6,810	99,520
Job satisfaction	-	-
Most common degree	Associate Degree, 34%	Bachelor's Degree, 37%
Average age	50	50
Years of experience	2	2

Secretarial substitute vs administrator secretary salary

Secretarial substitutes and administrator secretaries have different pay scales, as shown below.

	Secretarial Substitute	Administrator Secretary
Average salary	$29,860	$34,336
Salary range	Between $22,000 And $38,000	Between $25,000 And $46,000
Highest paying City	Vallejo, CA	Urban Honolulu, HI
Highest paying state	Hawaii	Hawaii
Best paying company	Erie 2-Chautauqua-Cattaraugus BOCES	Deloitte
Best paying industry	Insurance	Manufacturing

Differences between secretarial substitute and administrator secretary education

There are a few differences between a secretarial substitute and an administrator secretary in terms of educational background:

	Secretarial Substitute	Administrator Secretary
Most common degree	Associate Degree, 34%	Bachelor's Degree, 37%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Secretarial substitute vs administrator secretary demographics

Here are the differences between secretarial substitutes' and administrator secretaries' demographics:

	Secretarial Substitute	Administrator Secretary
Average age	50	50
Gender ratio	Male, 4.5% Female, 95.5%	Male, 5.8% Female, 94.2%
Race ratio	Black or African American, 8.9% Unknown, 4.0% Hispanic or Latino, 15.8% Asian, 4.3% White, 66.3% American Indian and Alaska Native, 0.8%	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between secretarial substitute and administrator secretary duties and responsibilities

Secretarial substitute example responsibilities.

Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.
Correspond with PTO members and families.
Organize events, meetings for PTO.
Process payroll and organize leave forms by pay period.
Perform a wide variety of clerical duties including: typing, proofreading, filing and recording information.
Perform data entry in various offices including, but not limit to, payroll and tax offices.

Administrator secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Maintain internal and external SharePoint team sites.
Proofread material for accuracy, correct punctuation, spelling and grammar.
Draft, proofread, and distribute correspondence, reports, and presentations.
Develop written and graphical reports to DoD personnel
Develop and recommend policy for implementation by the DoD.

Secretarial substitute vs administrator secretary skills

Common secretarial substitute skills

Office Equipment, 21%
Word Processing, 14%
Telephone Calls, 13%
Proofreading, 9%
Payroll, 5%
Office Machines, 5%

Common administrator secretary skills

Patients, 10%
Routine Correspondence, 9%
Customer Service, 8%
Telephone Calls, 6%
Payroll, 6%
Office Procedures, 5%

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Office and Administrative Industry
Secretarial Substitute
Secretarial Substitute vs Administrator Secretary

Updated January 8, 2025

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