Administrative specialist jobs in Fargo, ND - 38 jobs
All
Administrative Specialist
Assistant
Administrative Assistant
Office Administrator
Sales Administrator/Administrative Assistant
Administrative Office Assistant
Administrative Clerk
Business Assistant
Senior Administrative Coordinator
Senior Office Assistant
Sr. Administrative Coordinator - Academic (Dean's Office, College of Health and Human Sciences)
North Dakota University System 4.1
Administrative specialist job in Fargo, ND
Description & Details: The individual in this position will perform a wide range of administrative, operational, and office support duties related to academic and general support services for faculty, staff, and students. The role serves as a subject matter expert for the team and provides training and guidance to other staff members as needed. This position will also function as the administrative assistant to the Dean of the College, including providing dedicated support to the Master's in Health Administration program and Clinical Trials Certificate program.
Work Schedule:
Full-time, 12 month, Monday-Friday, 40 hours/week
Hiring Range:
$43,000-$55,000 commensurate with experience
Pay is based on several factors, including budget, labor market, prior experience, skills, knowledge, abilities, education, licensure and/or certification and other business considerations.
Minimum Qualifications:
Associate's degree or at least 5 years of experience in an administrative role.
* Excellent written and verbal communication skills
* Demonstrated ability to problem solve and work independently
* Ability to contribute to a professional and teamwork environment in a positive, flexible manner
* Ability to prioritize and multi-task in a higher education environment
* Highly organized
* Attention to detail
* Process orientated
* Knowledge of Microsoft Office
* Ability to work with sensitive data and maintain confidentiality
* Ability to communicate and work well with people all levels of employees, diverse populations and varying specialties.
Preferred Qualifications:
Bachelor's degree
Experience working in higher education
Experience working with students
Applicant Materials Required:
Online NDSU application, resume with professional references, cover letter
NDSU OFFERS EXCELLENT BENEFITS!
Full time employees are eligible for the following benefits:
* Health Insurance coverage with 100% of the premium paid for by NDSU for Single or Family Plan
* Option of a PPO/Basic Plan or High Deductible Health Plan with Health Savings Account
* Benefits begin the first of the month following date of hire
* Wellness benefits are included for healthy lifestyle participation
* Superb Retirement Plan
* Employer Contributions range from 7.5% - 12.26% based on position
* Basic Term Life Insurance
* Tuition Waivers for Employee (three classes per calendar year)
* Tuitions Waivers for Spouse/Partner & Dependents (eligible for 50% waiver)
* Paid Leave - including Annual leave, Sick Leave and 10 paid Holidays
* Employee Assistance Program
* Optional benefits include: Supplemental Life, Dental, Vision, Long-term care insurance, Flexible Spending Account (Health & Dependent Care) and Supplemental Retirement Plans
* More Detailed Information Here: Benefits | Human Resources | NDSU
About Us:
North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.
NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.
NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.
NDSU is committed to fostering a community where differences are recognized as strengths. Rooted in our land-grant mission, we work together to meet the needs of North Dakota and its communities through education, research and outreach.
Equal Opportunity Statement:
NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable. Direct inquiries to: Vice Provost, Title IX/ADA Coordinator, Old Main 201, NDSU Main Campus, Fargo, ND, 58108, ************, ******************.
No Smoking Notice:
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
Veteran's Preference Notice:
This position is subject to North Dakota Veteran's Preference requirements.
Reasonable Accommodation Information:
North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at ************ or ****************.
$43k-55k yearly 13d ago
Looking for a job?
Let Zippia find it for you.
Administrative Assistant
Collabera 4.5
Administrative specialist job in Fargo, ND
Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.
Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.
Position Details:
Industry Manufacturing
Work Location FargoND 58102
Job Title Administrative Assistant
Duration 3 Years (Strong possibility of extension)
Job Description:
JOB PURPOSE: Provide a full range of administrative and clerical support for the Quality Systems, Compliance and Quality Assurance functions. Evaluate incoming requests and process or route appropriately. Coordinate and provide guidance for related business process workflows.
ESSENTIAL JOB FUNCTIONS:
1. Document Control and Procedure Change Workflow Coordinator for business sites, domestic and international.
2. Maintain and audit controlled hardcopies of procedures, instructions and forms at multiple local facilities.
3. Support divisional compliance records and reporting; create and maintain sensitive or confidential company compliance information.
4. Support key company initiatives such as ISO 9001 Quality Management System and client's Quality and Production System.
5. Collect and analyze sensitive or confidential company data, produce complex reports for quality, compliance and warranty.
6. Administer divisional online Quality Assurance SharePoint site; maintain online departmental network folders and files.
7. Schedule meetings and resources in MS Outlook Calendar.
8. Provide backup support for front desk/reception to cover breaks, vacations, absences.
NON-ESSENTIAL JOB FUNCTIONS:
1. Other duties as assigned.
Qualifications
REQUIRED EDUCATION: Associate's degree (2 year) in an administrative, clerical or business education program.
REQUIRED SKILLS, KNOWLEDGE, AND RELEVANT WORK EXPERIENCE:
1. Intermediate to advanced knowledge and experience using standard desktop PC software applications such as MS Office (Word, Excel, PowerPoint and Visio), MS Outlook (Email and Calendar) and MS Internet Explorer.
2. Excellent administrative/clerical skills (data entry/keyboarding, operating standard office equipment such as personal computer, business telephone, copier/scanner/fax)
3. Detail oriented and accurate; excellent organization and planning skills; able to coordinate and prioritize multiple activities.
4. Strong written and verbal communication skills; communicate clearly and concisely with personnel from various levels and disciplines within and outside of the business.
5. Must possess strong interpersonal skills, ability to listen effectively, build and maintain effective business relationships.
6. Self-motivated, able to work independently with limited supervision, adaptable to changes to ensure business needs are met.
7. 4-7 years of experience effectively developing and using the skills and knowledge requirements described above.
DESIRED SKILLS, KNOWLEDGE, AND RELEVANT WORK EXPERIENCE:
1. Knowledge and experience using MS SharePoint.
Additional Information
To know more on this position please contact;
Monaliza Santiago
************
$41k-53k yearly est. 1d ago
Business Assistant
First Community Credit Union 3.8
Administrative specialist job in Fargo, ND
Job Description
About FCCU
FCCU is the largest credit union in the region with over a billion dollars in assets. We are a growing family of employees who succeed both personally and professionally. We offer competitive total compensation, technical and leadership development, and opportunities for industry and community involvement.
As a credit union we are member owned. This allows us to invest in our members and the communities we serve. Through helping others achieve financial growth and giving back to our communities, you can truly fulfill the FCCU mission of Life is Better with Community.
Core Values-Strengthen Community by helping members grow and thrive.
Community-Our Communities define who we are "People Helping People."
Integrity-We will live and work with uncompromised integrity.
Passion-We will display passion in our work and service to our membership.
Growth-We believe that growing both as a Credit Union and professionally as employees is imperative to our long-term success.
Position Summary
The Business Assistant plays a vital role in supporting FCCU's mission of strengthening communities by helping members grow and thrive. This position provides essential administrative support to Agricultural and Commercial Loan Officers, ensuring smooth loan processing from origination through closing. By managing documentation, maintaining accurate loan files, and delivering exceptional member service, the Business Assistant I helps create a seamless lending experience for our members.
Beyond administrative excellence, this role is about building relationships and fostering trust. The Business Assistant collaborates with internal teams and external partners to ensure compliance, accuracy, and timely completion of loan files. Ideal candidates are detail-oriented, adaptable, and passionate about serving members in a fast-paced environment. If you enjoy problem-solving, thrive on organization, and take pride in supporting financial solutions that help businesses and communities succeed, this is the opportunity for you.
Our goal is to meet our members' financial needs with extraordinary personal service and support the Agricultural and Commercial Loan Officers. This passion for quality and people-focused care is also evident in how we treat our employees.
Duties and Responsibilities
Maintain and manage loan file and document status information and correspondence through the use of both system generated and manually prepared reports, adhering to established follow-up procedures.
Review loan documents for accuracy to ensure proper vesting, legal description, signatures and other relevant information is correct.
Collect and process origination fee payments and ensure invoices associated with each loan are paid in a timely manner. Follow-up on file exceptions and perform monitoring of files for outstanding items such as final title policies and insurance.
Close out, organize and complete loan files according to established guidelines. Perform imaging of all required documents.
Communicate by phone, written or electronic communication with internal and external parties (e.g. internal lending staff, title companies, third party vendors, business partners, loan members, etc) as needed to accurately complete loan files within prescribed timeframes.
Respond to member in-person and telephone inquiries, requests, and problems, taking ownership to resolve issues within given authority in a timely manner in accordance with member expectations and in compliance with operational and compliance procedures.
Maintain the integrity of the member relationship management solution and sales program by accurately recording and tracking member encounters.
QUALIFICATIONS FOR A BUSINESS ASSISTANT
Hich school diploma or GED
Strong administrative and clerical skills
Excellent customer service
Good typing and data entry skills
Ability to operate a computer, telephone and other office equipment
Competitive team player, with a positive attitude willing to learn and adapt to change
Ability to communication, both written and verbal
Detail-oriented and able to work in a fast-paced member service environment
Benefits
We provide a great benefits package that includes 11 paid federal holidays, 401k match, fully paid single medical, dental and vision and much more. While we know benefits are highly important, we also recognize and support the value of a family and work life balance.
Work Schedule
Monday-Friday, 8 am-5 pm.
You must complete an FCCU employment application located at ******************************
First Community Credit Union is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. (EOE, including disability/vets)
$33k-40k yearly est. 16d ago
Store Administrative Clerk
Automotive Parts Headquarters 3.6
Administrative specialist job in Lisbon, ND
Store Administrative Clerk Support our team and keep operations running smoothly in a fast-paced, team-oriented automotive environment!
We are looking for a dependable and detail-oriented Store Administrative Clerk to join our Lisbon, ND team. This key role supports the store by ensuring smooth daily operations behind the scenes - from handling financial paperwork and organizing key documents to helping with deliveries and supporting the counter team when needed.
This is a great opportunity for someone who enjoys variety in their day, values accuracy and organization, and thrives in a collaborative, customer-focused workplace.
What You'll Do:
Accurately complete daily reports, bank deposits, and store paperwork
Maintain financial records and process receipts in a timely and organized manner
Prepare and file personnel forms and confidential documents
Support scheduling of store staff and handle sensitive information with discretion
Assist with parts deliveries and pickups from vendors and customers when needed
Step in to support counter sales or other store areas as directed by the store manager
Help keep operations smooth by assisting other team members as needed
What We're Looking For:
Prior experience with bookkeeping, retail operations, or administrative support (automotive or retail environment preferred)
Proficiency in Microsoft Word and Excel
Strong communication skills and the ability to stay organized in a busy environment
A team player with a positive attitude and a willingness to pitch in where needed
Ability to maintain confidentiality and manage sensitive information
Automotive parts knowledge or sales experience is a plus , but not required
Must be dependable, detail-oriented, and customer-service minded
Why Join Us?
Be part of a close-knit team that values hard work, reliability, and support
Gain exposure to multiple parts of store operations - no two days are exactly the same
Enjoy a role that combines office work with occasional hands-on tasks
Make a difference by helping our store run efficiently and serving our customers better
$30k-37k yearly est. Auto-Apply 60d+ ago
Office Administrator
Dahl Consulting 4.4
Administrative specialist job in Fargo, ND
Title: Office Administrator Job Type: Permanent/Direct-Hire Compensation: $24.00 - $29.00 per hour (W2) Industry: Home Improvement --- About the Role Our firm is partnering with a well-established manufacturing and distribution organization to hire an Office Administrator. This role supports a multi-department operation and plays a key part in financial administration, contract processing, and day-to-day office coordination. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment. Job Description
The Office Administrator is responsible for a blend of accounting support, contract documentation, and general office operations. This role works closely with cross-functional teams including sales, operations, accounting, IT, and marketing to ensure accurate financial processing and efficient office workflow.
Key responsibilities include:
Perform accounts payable activities, including verifying vendor invoices and ensuring proper general ledger coding
Complete three-way matching of invoices, purchase orders, and receiving documentation
Enter customer information, cost estimates, and material requirements into the ERP system based on sales contracts
Index and maintain electronic contract documentation and related files
Analyze sales commission data and prepare reports
Prepare and enter craftsman payroll information
Manage office supply inventory and coordinate incoming and outgoing mail
Collaborate with internal teams to support operational and administrative needs
Qualifications
Required
Bachelor's degree in Business Administration, Accounting, or a related field
Prior experience supporting accounting or finance functions including accounts payables and accounts receivables within a manufacturing or distribution environment
Ability to meet deadlines, multitask, and prioritize workload in a fast-paced environment
Proficiency with Microsoft Office Suite and the ability to learn company-specific ERP and financial systems
Strong attention to detail, organization, and problem-solving skills
Demonstrated reliability and consistent, timely attendance
Experience with contract entry, payroll administration, or commission analysis
Benefits
Benefits include a comprehensive benefits package that includes medical, dental, and vision coverage, a 401(k) retirement plan with company matching, access to an Employee Assistance Program (EAP), and additional supportive benefits designed to promote overall well-being and financial security. How to Apply
Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement
As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!
#BP.Indeed
#ZR
$24-29 hourly 5d ago
Office Administrator
Preference Employment Solutions
Administrative specialist job in Fargo, ND
Preference Employment Solutions is assisting a well-established Fargo company in the search for an Office Administrator. This is a key role supporting the day-to-day financial, administrative, and operational functions of a small, collaborative office. If you enjoy wearing multiple hats, working with numbers, and being part of a team where everyone pitches in, this could be a great fit.
Location: Fargo, ND 58107
Compensation: $50, 000 $53, 000/year, DOE
Type of Position: Direct Hire, Full Time
Schedule:
Labor Day to Memorial Day: Monday Friday, 8: 00am 5: 00pm (1-hour lunch)
Memorial Day to Labor Day (Summer Hours):
Monday Thursday, 8: 00am 5: 00pm (1-hour lunch)
Friday, 8: 00am 1: 00pm
Position Overview:
Handle day-to-day financial functions including accounts payable, accounts receivable, invoice coding, and general bookkeeping.
Manage inventory entry and maintain accuracy within the company s computer system.
Assist with order entry and order processing.
Support daily office operations as needed, including phone coverage, data entry, and general administrative tasks.
Learn company product lines to assist customers or answer questions when sales staff are unavailable.
Required Skills & Experience:
Must have: General bookkeeping experience (A/P, A/R, general ledger).
Must have: General accounting experience, including profit and loss statements and basic tax knowledge.
Must have: Experience using Microsoft Dynamics 365 Business Central.
Strong data entry skills with high attention to detail.
Proficiency in Microsoft applications (Excel, Word, Outlook, Teams).
Payroll experience is a plus.
Characteristics of a Successful Candidate:
Highly detail-oriented and organized.
Self-motivated and task-focused.
Willing and eager to learn in a small-office environment.
Team-oriented with a positive attitude and good sense of humor.
Comfortable handling a variety of responsibilities throughout the day.
Pay & Benefits:
Base salary of $50, 000 $53, 000 DOE, plus year-end profit-sharing bonus.
401(k) with 6% company match and Roth option.
Single health insurance plan fully paid by the company (option to pay the difference for a family plan).
7 days of PTO in the first year, increasing with tenure.
All paid holidays.
How to Apply:
Email: Tyia Patnaude at *****************
Call: ************
Visit: 2605 42nd St S, Fargo, ND
Preference Employment Solutions is a local employment company that has been successfully assisting job seekers for over 30 years. Our services are FREE and CONFIDENTIAL. Preference Employment Solutions is an equal opportunity employer.
#IND2
$50k-53k yearly Easy Apply 6d ago
Office Administrator - Flint Group
RR46
Administrative specialist job in Fargo, ND
As our Office Administrator, you'll be at the center of it all, ensuring our Fargo office runs smoothly while providing high-level support to our leadership team. You'll create a welcoming and efficient environment for employees and guests alike, manage daily operations with precision, and serve as a trusted partner to executives by anticipating needs, streamlining schedules, and facilitating communication across teams.
We're looking for someone who thrives on helping others, anticipates needs before they arise, and takes ownership of maintaining a space that reflects our professional, people-first culture.
What You'll Do
Be the face of our office, warmly welcome visitors and direct them to the right team members.
Keep operations seamless by answering calls, responding to emails, distributing mail, and preparing and shipping packages with efficiency and care.
Provide executive support in managing calendars, scheduling meetings, and coordinating appointments for senior leaders.
Support our people by assisting HR with new hire onboarding, workstation setup, and office orientation.
Own office calendars by coordinating meetings, manage conference room bookings, and oversee internal events, including catering, setup, and teardown.
Plan and support executive meetings and events, ensuring all logistics run smoothly.
Coordinate travel logistics and arrange accommodations for visiting Flintsters and guests as well as coordinating executive travel arrangements and expense reporting.
Manage supplies and vendors by maintaining inventory of office supplies, furniture, and equipment; oversee vendor relationships and facility maintenance.
Uphold office presentation by taking pride in maintaining a clean, professional, and inviting office environment.
Serve as liaison between executives, internal teams, and external stakeholders to facilitate clear communication and follow-through.
What You Bring
2+ years of office administration or related experience.
Strong working knowledge of Microsoft Office Suite and general office systems.
Exceptional organizational and time management skills; able to juggle multiple priorities.
Confidentiality and professionalism in correspondence, documentation, and communications.
Proactive problem solver who takes initiative and follows through.
Trustworthy, professional, and comfortable handling confidential information.
Positive, can-do attitude with a service-minded approach.
Strong verbal and written communication skills.
Ability to work effectively in a fast-paced, team-oriented environment.
Why You'll Love Working Here
You'll be part of a collaborative, people-focused team that values initiative and teamwork.
Every day will bring variety, no two days are exactly the same.
You'll play a vital role in creating a welcoming environment that helps everyone at Flint Group do their best work.
You'll have the opportunity to grow and develop within the Admin and HR teams, gaining exposure to a wide range of people and culture initiatives.
This is a full-time, benefit-eligible position located in our Fargo, ND office.
$33k-46k yearly est. 60d+ ago
Seasonal Administrative Assistant
Eide Bailly 4.4
Administrative specialist job in Fargo, ND
Work Arrangement: In Office This position is a seasonal position from mid-January 2025 to mid-April 2025. This role may be up to 40 hours a week, with an expected schedule of 8am-5pm. A Day in the Life A typical day as a Seasonal Administrative Assistant in Fargo, ND might include the following:
* Organize client documents and complete scanning, filing, and/or faxing as required
* Maintain client data with integrity and professionalism, ensuring accuracy and confidentiality.
* Assist with general correspondence and other projects as needed through word processing and spreadsheet tasks.
* Assist with various administrative support-type tasks such as answering phones or scheduling meetings when needed.
* Office upkeep, and other duties as assigned.
Who You Are
* You have a strong customer service mentality.
* You have strong data entry, computer skills, and attention to detail.
* You work well independently and within a team environment.
* You have the ability to adjust quickly, as priorities in this role change rapidly.
* You hold yourself to the highest professional standards and maintain strict confidentiality.
* You have the ability to work on a seasonal basis mid-January- April 2026.
* You are very proficient in Microsoft Office (Word, Excel and Outlook).
* You have 1-3 years of prior administrative support experience (required).
Must be authorized to work in the United States now or in the future without visa sponsorship.
Making an Impact Together
People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. Hear what our employees have to say about working at Eide Bailly.
Compensation
Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.
Next Steps
We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page.
For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.
Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
#LI-BL1
$36k-44k yearly est. Auto-Apply 5d ago
Brewery Assistant
Granite City 3.6
Administrative specialist job in Fargo, ND
This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
* Repair brewery equipment with assistance from other Brewhouse employees.
* Completion of daily cleaning and maintenance checklists
* Aid with yeast propagation following Company's process.
* Maintain cleanliness of all areas in the brew house.
* Work with Lab Technician to ensure our product meets our standards of the highest quality.
* Maintaining the use of standard operating procedures unless otherwise instructed.
* Communicate regularly and efficiently with Granite City staff.
* Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
* Arrive to each shift on time with a positive attitude.
* Complete all necessary paperwork accurately and on time.
* Perform others duties as assigned.
Requirements:
* Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
* Excellent interpersonal, oral, and written communication skills.
* Passion and commitment for brewing.
* Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
* Frequently
* Standing for extended periods
* Able to enter and exit brewery vessels for cleaning and inspection
* Work in environments of 32 to 100 degrees Fahrenheit
* Able to understand MSDS and handle chemicals utilized in the brewery
* Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
* High School Degree or Equivalent
* Brewing experience preferred , but not required
* Valid Driver's License
* Must be able to pass a Motor Vehicles Records background check
* Must be able to work a flexible schedule of nights, days, weekends and holidays
$22k-27k yearly est. 60d+ ago
Sales Administrative Assistant
Red E 3.9
Administrative specialist job in Fargo, ND
Sales Administrative Assistant Primary Responsibilities:
Manage and process incoming orders by phone, email, and walk-in customers in a timely manner
Accurately process customer quotes, invoices & pack slips
Maintain customer relationships with order follow up inquiries
Disseminate qualified prospects to the sales team and enter them into CRM
Assist with maintaining ongoing yearly service team schedules, including scheduling new rebuilds, staying in contact with customers who have rebuilds scheduled, and working with the Service Director to make sure the rebuild crew is prepared for weekly rebuilds
Process customer returns
Take payments over the phone and in person
Communicate to purchasing any parts that are low inventory when creating sales orders
Communicate with warehouse regarding order status changes and/or backordered inventory
Provide backup support to other departments as needed
Sales Administrative Assistant Qualifications:
High School Graduate
1+ years of Customer Service experience; Ag experience preferred but not required
Ability to build strong, influential relationships, maintain confidentiality, and exhibit professional composure
Exceptional attention to detail, strong organizational skills, and effective time management skills
Effective oral and written communication skills and excellent interpersonal skills
Ability to effectively communicate information about the company in a positive manner to prospective clients
Ability to work independently and cooperatively as part of a team to achieve shared goals
Proficiency with technology including e-mail, internet, and Office 365 applications
Experience with using a CRM system (HubSpot, Salesforce, etc.) preferred
Ability to quickly adapt to change and work with diverse customers
Farming background and/or experience in farming industry is a plus
$31k-37k yearly est. 20d ago
Host / Wait Assistant
at Doolittles Woodfire Grill 3.9
Administrative specialist job in Fargo, ND
Work for the restaurant voted "BEST RESTAURANT FARGO" ... 11 time winner!!
Previous restaurant experience is preferred, and a friendly, welcoming personality is absolutely required. We have a great training program, so if you don't have the experience (though have the desire to learn), we will give you the tools!
We are NOW HIRING:
$12-$20 hr
· Hosts $12-15 avg per hour
· Wait Assistants (bussers/ food runners / server assistants) $11-$20 avg per hour
We offer:
· competitive pay DOE
· flexible scheduling
· health insurance (30+ hours)
· 401k
· vacation pay (32 hours+)
· employee discount
· recognition & referral programs - we appreciate you!
· perks at work
· closed Thanksgiving & Christmas day to spend time with family & friends
· learn new skills
· opportunity for career advancement
· an environment based on integrity & fun!
Stop by the restaurant between 2:00-4:00 to apply.
We offer flexible scheduling, health insurance options, 401K and an environment based on integrity. Learn new skills and work for a restaurant company that has a great reputation!
2112 25th St S | FargoND 58103
doolittles.com
EOE
$12-20 hourly 60d+ ago
Senior Living Assistant - PRN (Work As Needed) - 8a-430p - The Linden
Eventide Senior Living 3.7
Administrative specialist job in Moorhead, MN
Eventide Senior Living in Moorhead, MN is seeking a Senior Living Assistant to work PRN (as needed) as a housekeeper 8a-430p, M-F at The Linden. The Senior Living Assistant performs housekeeping duties and ensures a safe and clean environment for the residents, families, and staff by following accepted policies and procedures as outlined by Eventide. This position may also provide meal services to residents under sanitary conditions and in a respectful, timely manner by communicating, coordinating, and cooperating with others to carry out the operations of the Nutrition and Culinary Services department
Essential Functions
Cleans tenant apartments, baths, common resident areas, staff work areas and other common areas used by staff and visitors.
Performs cleaning procedures such as mopping, dusting, vacuuming, washing windows and walls, polishing and scrubbing.
Assists with sorting, washing, drying and folding resident's personal clothing as needed.
Ensures that all work areas and carts are kept safe and secure.
Is familiar with all infection control and department and facility policies and procedures that directly affect the duties of housekeeping.
Follow all safety rules when using equipment and chemicals and reports unsafe work areas to a supervisor.
Maintains a positive relationship with residents, families, and staff.
Re-stocks housekeeping carts, soap dispensers, paper towel dispensers, and toilet tissue.
Keeps all equipment clean, locked as indicated, and in a safe manner, as work dictates.
Follows all infection control, safety rules and department and facility policies and procedures when using equipment and chemicals and reports all unsafe work areas or malfunctioning equipment to the Director of Senior Living.
Assists with meal service process as needed or where applicable.
Offers and serves menu choices to residents in a cheerful and respectful manner
Thoroughly cleans and sanitizes all dishes, tables, equipment, utensils, and containers used to provide meals as well as other assigned cleaning duties.
Prepares various menu items as assigned by the Nutrition and Culinary Director (Coordinator).
Operates dish machine according to directions. Pre-soaks and sorts dishes and utensils.
Ideal Candidate
A high school diploma or GED equivalent is preferred.
Long Term Care or Senior Living experience preferred.
Compensation
At Eventide, we value our employees and offer a competitive starting pay range of $16-17.44 for Senior Living Assistants per hour based on qualifications, experience, and location. Shift premiums and differentials are also available, for select positions, paid on employment status and shift worked.
Our comprehensive benefits package includes health, dental, and vision insurance. As well as ancillary benefits, such as life and disability insurance. Eventide also offers a 403(B) with employer match, paid time off, and many other great perks for working with us. Connect with our Human Resources Team at *************** to learn more!
$16-17.4 hourly Easy Apply 15d ago
Sales Admin Assistant
Nodak Insurance Company 3.7
Administrative specialist job in Fargo, ND
Summary: We are seeking a highly organized and detail‑oriented Sales Admin Assistant to support both our sales team and our network of independent and captive agencies. This role is instrumental in ensuring the smooth day‑to‑day operations of the department by providing essential administrative and clerical support.
Essential Duties and Responsibilities:
Provide clerical and administrative support to the sales department
Compile weekly activity reports for new agents
Process new agency contracts, terminations, and agent transfer requests
Support new agent training programs, including scheduling, preparing materials, and coordinating with Home Office trainers
Schedule and make reservations for in-market field agency meetings, including district training sessions
Generate weekly new agent quote reports
Collect and organize correspondence reports for Farm Bureau Financial Services (FBFS)
Performs other related duties as assigned
Qualifications
Education & Experience:
Associates degree required; Bachelors degree in related field preferred
Two to three years of experience in an administrative role
Required Knowledge and Skills:
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Expert-level proficiency in Microsoft Office Suite or related software
Excellent organizational skills and strong attention to detail
Strong understanding of clerical procedures and systems for recordkeeping, compliance, retention purposes
Ability to work independently
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 lbs at times
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Nodak Insurance Company complies fully with all federal, state, and local employment laws and shall provide equal employment and advancement opportunities for all persons regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, the presence of any mental or physical disability, status with regard to public assistance or marriage, or any other category protected by local, state or federal law.
$31k-37k yearly est. 17d ago
Host / Wait Assistant
Join The Porter Creek Hardwood Grill Team
Administrative specialist job in Fargo, ND
We are looking for highly motivated, energetic, service oriented leaders with a passion for HOSPITALITY!
NOW HIRING:
· HOSTS ($13-15 per hour average)
· WAIT ASSISTANTS (aka Server Assistants / Bussers) (base + $12 - 20 per hour average tips)
· Working a combination of both is a popular option!
Previous restaurant experience is preferred and a friendly, welcoming personality is absolutely required. If you do not have the experience, but have the willingness to learn, we can teach you!
$12-$20
· competitive pay DOE ($13 - 20+ per hour with tips)
· flexible scheduling
· health insurance (30+ hours)
· 401k
· vacation pay (32 hours+)
· employee discount
· recognition & referral programs - we appreciate you!
· perks at work
· closed Thanksgiving & Christmas day to spend time with family & friends
· learn new skills
· opportunity for career advancement
· an environment based on integrity
·Stop by the restaurant between 2:00-4:00 to fill out an application
We offer flexible scheduling, health insurance, 401K and an environment based on integrity. We believe in setting our staff up to succeed with a thorough training program and exuding "Hospitality is our Craft" thereby setting the tone for guests and staff!
1555 44th St S | FargoND *******************
Check out our socials!
EOE
$13-20 hourly 60d+ ago
Host / Wait Assistant
Porter Creek Hardwood Grill 3.8
Administrative specialist job in Fargo, ND
Job Description
We are looking for highly motivated, energetic, service oriented leaders with a passion for HOSPITALITY!
NOW HIRING:
· HOSTS ($13-15 per hour average)
· WAIT ASSISTANTS (aka Server Assistants / Bussers) (base + $12 - 20 per hour average tips)
· Working a combination of both is a popular option!
Previous restaurant experience is preferred and a friendly, welcoming personality is absolutely required. If you do not have the experience, but have the willingness to learn, we can teach you!
$12-$20
· competitive pay DOE ($13 - 20+ per hour with tips)
· flexible scheduling
· health insurance (30+ hours)
· 401k
· vacation pay (32 hours+)
· employee discount
· recognition & referral programs - we appreciate you!
· perks at work
· closed Thanksgiving & Christmas day to spend time with family & friends
· learn new skills
· opportunity for career advancement
· an environment based on integrity
·Stop by the restaurant between 2:00-4:00 to fill out an application
We offer flexible scheduling, health insurance, 401K and an environment based on integrity. We believe in setting our staff up to succeed with a thorough training program and exuding "Hospitality is our Craft" thereby setting the tone for guests and staff!
1555 44th St S | FargoND *******************
Check out our socials!
EOE
#hc58946
$13-20 hourly 6d ago
Brewery Assistant
Bbqholdingscareersite
Administrative specialist job in Fargo, ND
This position is primarily responsible for producing wort and maintaining brewing equipment and facility.
Primary Job Responsibilities:
Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
Repair brewery equipment with assistance from other Brewhouse employees.
Completion of daily cleaning and maintenance checklists
Aid with yeast propagation following Company's process.
Maintain cleanliness of all areas in the brew house.
Work with Lab Technician to ensure our product meets our standards of the highest quality.
Maintaining the use of standard operating procedures unless otherwise instructed.
Communicate regularly and efficiently with Granite City staff.
Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
Arrive to each shift on time with a positive attitude.
Complete all necessary paperwork accurately and on time.
Perform others duties as assigned.
Requirements:
Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
Excellent interpersonal, oral, and written communication skills.
Passion and commitment for brewing.
Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
Frequently
Standing for extended periods
Able to enter and exit brewery vessels for cleaning and inspection
Work in environments of 32 to 100 degrees Fahrenheit
Able to understand MSDS and handle chemicals utilized in the brewery
Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
High School Degree or Equivalent
Brewing experience preferred , but not required
Valid Driver's License
Must be able to pass a Motor Vehicles Records background check
Must be able to work a flexible schedule of nights, days, weekends and holidays
$21k-39k yearly est. 19h ago
Dining Assistant (Full-Time)
Farmstead Living
Administrative specialist job in Moorhead, MN
Job DescriptionJoin Our Team as a Dining Assistant
Do you have a love for food and enjoy creating a warm and welcoming dining experience? If so, we are looking for a Full-Time Dining Assistant to join our team at Farmstead Living in Moorhead, MN.
FT Hours and Wage:
7:00am- 3:30pm (32-40 hours a week)
Every other weekend
Starting wage: $15-$17 per hour, based on experience
Key Responsibilities:
Assist with meal preparation and serving during weekend dining hours
Interact with residents in a friendly and professional manner
Help maintain a clean and organized dining area
Provide excellent customer service to residents and their guests
Qualifications:
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Strong attention to detail and customer service orientation
Requirements:
18 years of age or older
Reliable transportation to and from work
Arrive on time and ready to serve our residents
About Us:
Farmstead Living is a premier senior living community in Moorhead, MN that offers a unique combination of independent living, assisted living, and memory care services.
#hc2208
$15-17 hourly 16d ago
Office Administrative Assistant
Elite Heating and Air
Administrative specialist job in Wahpeton, ND
Administrative support for daily administrative tasks such as processing paperwork and maintaining customer account files. Work with creating and entering purchase orders, invoicing, accounts receivables, and data entry for inventory. Including preparing customer and vendor correspondence, answering phones and handling information requests.
Need to be computer efficient with basic systems and software for customer job management.
Prepare and review operational reports for schedules, payroll, jobs, inventory and other clerical functions.
Need to have good communication skills and willingness to learn and create new processes.
Flexible part time. 25-30 hrs/week.
******************
$27k-36k yearly est. 20d ago
Tooling Assistant
Quality Tool & MacHine
Administrative specialist job in Detroit Lakes, MN
Job Description
Looking for an individual to help run grinders, mills, and be able to work into taking apart dies, sharpening dies and putting them back together.
#hc201080
$24k-46k yearly est. 18d ago
Administrative Assistant
Collabera 4.5
Administrative specialist job in Fargo, ND
Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.
Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.
Position Details:
Industry Manufacturing
Work Location FargoND 58102
Job Title Administrative Assistant
Duration 3 Years (Strong possibility of extension)
Job Description:
JOB PURPOSE: Provide a full range of administrative and clerical support for the Quality Systems, Compliance and Quality Assurance functions. Evaluate incoming requests and process or route appropriately. Coordinate and provide guidance for related business process workflows.
ESSENTIAL JOB FUNCTIONS:
1. Document Control and Procedure Change Workflow Coordinator for business sites, domestic and international.
2. Maintain and audit controlled hardcopies of procedures, instructions and forms at multiple local facilities.
3. Support divisional compliance records and reporting; create and maintain sensitive or confidential company compliance information.
4. Support key company initiatives such as ISO 9001 Quality Management System and client's Quality and Production System.
5. Collect and analyze sensitive or confidential company data, produce complex reports for quality, compliance and warranty.
6. Administer divisional online Quality Assurance SharePoint site; maintain online departmental network folders and files.
7. Schedule meetings and resources in MS Outlook Calendar.
8. Provide backup support for front desk/reception to cover breaks, vacations, absences.
NON-ESSENTIAL JOB FUNCTIONS:
1. Other duties as assigned.
Qualifications
REQUIRED EDUCATION: Associate's degree (2 year) in an administrative, clerical or business education program.
REQUIRED SKILLS, KNOWLEDGE, AND RELEVANT WORK EXPERIENCE:
1. Intermediate to advanced knowledge and experience using standard desktop PC software applications such as MS Office (Word, Excel, PowerPoint and Visio), MS Outlook (Email and Calendar) and MS Internet Explorer.
2. Excellent administrative/clerical skills (data entry/keyboarding, operating standard office equipment such as personal computer, business telephone, copier/scanner/fax)
3. Detail oriented and accurate; excellent organization and planning skills; able to coordinate and prioritize multiple activities.
4. Strong written and verbal communication skills; communicate clearly and concisely with personnel from various levels and disciplines within and outside of the business.
5. Must possess strong interpersonal skills, ability to listen effectively, build and maintain effective business relationships.
6. Self-motivated, able to work independently with limited supervision, adaptable to changes to ensure business needs are met.
7. 4-7 years of experience effectively developing and using the skills and knowledge requirements described above.
DESIRED SKILLS, KNOWLEDGE, AND RELEVANT WORK EXPERIENCE:
1. Knowledge and experience using MS SharePoint.
Additional Information
To know more on this position please contact;
Monaliza Santiago
************
How much does an administrative specialist earn in Fargo, ND?
The average administrative specialist in Fargo, ND earns between $24,000 and $41,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.
Average administrative specialist salary in Fargo, ND