Administrative specialist jobs in Jackson, TN

Are you looking to join a phenomenal team where patient care is at the center of everything we do? Look no further! Day 8-10 hours per week preferred RPSGT or RRT required BLS preferred The Opportunity: The Polysomnographic Specialist performs all aspects of care as outlined in national and departmental clinical standard of practice policy and procedure manual and in accordance with written verbal orders or approved protocol flow charts. This position will assist with MSLT and home sleep study set-ups. Clinical practice activities include but are not limited to the performance of diagnostic polysomnographic testing, assessment based therapeutic interventions and the analysis and scoring of polysomnographic records. The Polysomnographic Specialist accountabilities include the assessment and evaluation of histories and physicals, diagnostic, clinical and sleep related data pursuant to the development and monitoring of planned interventions in collaboration with the medical staff. The Polysomnographic Specialist supports and participates as appropriate in staff meetings, study quality, adherence to departmental protocols, continuing education, and professional growth development activities and performs other duties as assigned. Why Saint Luke's? We believe in work/life balance. We are dedicated to innovation and always looking for ways to improve. We believe in creating a collaborative environment where all voices are heard. We are here for you and will support you in achieving your goals. #LI-CK2 Job Requirements Applicable Experience: Less than 1 year Basic Life Support - American Heart Association or Red Cross, Polysomnographic Technologist - Board of Registered Polysomnographic Technologists Job Details PRN Day (United States of America) The best place to get care. The best place to give care . Saint Luke's 12,000 employees strive toward that vision every day. Our employees are proud to work for the only faith-based, nonprofit, locally owned health system in Kansas City. Joining Saint Luke's means joining a team of exceptional professionals who strive for excellence in patient care. Do the best work of your career within a highly diverse and inclusive workspace where all voices matter. Join the Kansas City region's premiere provider of health services. Equal Opportunity Employer.

Find your calling at Mercy!Responsible for the radiology department clerical duties such as filing, logging daily patient work, mailing of reports and disposition of films when required by physicians or insurance companies. Is subject to lifting, bending and stooping in the transportation of patients.Position Details: Provides direct patient care consistent with the established standard of practice, the goals of Mercy, and the Mercy Code of Conduct. Responsible for supplies, stocking, equipment cleaning and patient care in Imaging Services as needed. Performs related duties as assigned. Performs duties and responsibilities in a manner consistent with our mission, values, and Mercy Service Standards. Qualifications: Required Education: High school diploma or equivalent Certifications: Current BLS certification or completed within 30 days of hire. Other: This individual must be capable of: lifting, moving, and transporting patients; continual standing and walking; recognizing emergency situations; adapting to stressful situations; communicating effectively. Equipment Used: This individual should be proficient in the basic use of computers.Physical Requirements:• Position requires the ability to push, pull, and/or lift 50 lbs. on a regular basis.• Position requires prolonged standing and walking during each shift.• Position requires the ability to grip, reach, bend, kneel, twist, and squat to perform duties. Why Mercy? From day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period. Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.

A successful and fast-growing digital media company is hiring a highly organized and self-sufficient Executive & Personal Assistant to support its Founder. With a massive global audience and a creative team operating across multiple time zones, this role offers the opportunity to work closely with a high-profile digital entrepreneur while helping manage both professional priorities and personal logistics. The right candidate will bring structure, confidentiality, and efficiency to a fast-moving, creative environment-becoming a key partner in helping the Founder stay focused and organized. Key Responsibilities: Act as the primary gatekeeper for the Founder's time, calendar, and inbox, ensuring critical priorities are elevated and distractions minimized Manage email inboxes (professional and personal), triaging communications, scheduling meetings, and drafting or sending responses when needed Coordinate personal and business travel, including itinerary research, booking, and logistics for domestic and international trips Assist with personal tasks such as coordinating household appointments, handling errands, or helping with occasional family logistics Support the Founder's family with travel planning or time-sensitive requests Partner with the COO on small projects during downtime, based on your strengths and bandwidth Use Google Suite, Slack, and Airtable to manage communications and project organization Qualifications: Experience in executive support, personal assistance, project coordination, event planning, or related roles Extremely organized, proactive, and detail-oriented-always thinking two steps ahead Able to navigate shifting priorities, work independently, and handle confidential matters with discretion and professionalism Strong written and verbal communication skills Tech-savvy and comfortable using tools like Google Workspace, Slack, and Airtable Comfortable balancing professional and personal tasks (approximately 80% personal support, 20% executive tasks) Open to occasional in-person support; must be able to respond to local requests on short notice

Administrative Assistant III Shift: 7:00 AM - 3:30 PM Stevenson, AL 35772 4+ Month Contract Top Requirements Accounting experience in A/R, A/P, and/or General Ledger with a basic understanding of accounting principles. Ability to perform intermediate arithmetic involving decimals, fractions, ratios, etc. Intermediate computer skills, including strong Microsoft Excel proficiency. General Purpose The Administrative Assistant provides support in accounts receivable, accounts payable, general ledger, and overall administrative functions. This role includes basic accounting tasks, clerical duties, receptionist responsibilities, and occasional backup support for wood procurement operations. Qualifications High school diploma or GED required. Experience in A/R, A/P, and/or GL with basic accounting knowledge. Ability to perform intermediate arithmetic involving decimals, fractions, and ratios. Basic computer skills (email, word processing); Excel proficiency preferred. Ability to operate standard office equipment (fax, copier, etc.). Ability to adapt quickly to changing demands and processes. High productivity with strong accuracy and independent task completion. Strong interpersonal, written, and verbal communication skills. Excellent organizational and follow-up abilities. Must pass background check and drug screening. Must be willing to work overtime as needed. Reliable attendance required. Able to perform all essential job functions with or without reasonable accommodation.

Boulo Solutions is partnering with a well-established heating and air conditioning company based in Alabaster, Alabama, dedicated to delivering top-quality service and comfort to our residential and commercial customers. The team is growing, and we're looking for a dependable, customer-focused Dispatcher / Company Administrator to join the office team. Job Title: Dispatcher / Company Administrator Location: Alabaster, Alabama Schedule: Monday - Friday, 7:00 AM - 5:00 PM Salary Range: $50-60k based on experience Position Overview: The Dispatcher / Company Administrator will be responsible for managing daily customer communications, coordinating service schedules, and supporting overall office operations. This position works closely with an experienced dispatcher (10+ years) who will provide hands-on training and mentorship. This is a full-time, in-office role in a fast-paced environment. Key Responsibilities: Answer and manage a high volume of inbound calls with professionalism and courtesy Communicate with customers to understand their service needs and schedule appointments Dispatch technicians and trucks efficiently based on service area, workload, and priority Learn and utilize ServiceTitan software (training provided) Process customer payments and maintain accurate records Support office operations, paperwork, and communication with field staff Provide excellent customer service and represent the company with integrity and respect Qualifications: Previous experience in customer service, office administration, or dispatching preferred Strong communication and organizational skills Ability to multitask and stay calm in a fast-paced environment Basic computer proficiency; experience with scheduling software a plus Reliable, punctual, and professional demeanor Willingness to learn and work as part of a team Compensation & Benefits: Salary: $50,000 - $60,000 annually (based on experience) Pay Schedule: Paid weekly Benefits: Health insurance, 401(k) Time Off: 2 weeks paid vacation after the first year of employment Bonuses: Eligible for performance-based spot bonuses

Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni. Essential Duties: · Administrative Oversite - o Point of first contact for the School of Dentistry Office of Alumni and Development o Spearhead Social Media Presence o Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests o Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing o Maintain alumni data within CRM system, Ellucian Advance o Ad hoc administrative duties, as needed · Midwest Dental Conference (MDC) - o Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts o Contribute to marketing materials of speakers o Assist with MDC attendee registration o Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors o Help facilitate mailing for all reunions and assist with class reunion representatives o In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference o Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship. Environmental Demands This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required. Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity. Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines. Preferred Qualifications: · A minimum of 3 years of experience. · Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge. · Previous experience with event planning, project management and/or continuing education preferred. · Previous experience using social media platforms with experience in social media marketing preferred. Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager's approval. UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting. About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply. Apply Now Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at **************. Know Your Rights To read more about Equal Employment Opportunity (EEO) please use the following links: Know Your Rights English Version Know Your Rights Spanish Version UMKC Foundation Mission and Vision Our Mission To foster a culture that inspires philanthropy to achieve university priorities. Our Vision To be the valued and trusted partner that inspires, enlists and unites philanthropic support for Kansas City's premier urban university.

Administrative Assistant - Document Management Processor 6-month-contract with liklihood of extension and/or conversion, 40 hours/week Birmingham, Alabama - Fully On-Site The Document Management Processor position ensures swift and accurate processing of department faxes, e-mails, express mail, pending requirements, delivery requirements, checks for initial premium, new applications and other mail items as assigned to various organizations within Protective. This role will utilize multiple systems for research to accurately and quickly identify, classify and electronically route mail to the proper location, i.e. the proper team or department. The ideal candidate is adaptable to new and changing situations and is proficient working with multiple processing functions and strict service level agreements (SLA) in a given workday. Knowledge and Experience: Demonstrated computer and keyboard skills with the ability to key 41 wpm with accuracy, and 12,000 KPH on 10-key keyboard. Fundamental knowledge of Microsoft Excel and Microsoft Word. Previous experience working with electronically received documents and attachments. Prior experience with administrative systems preferred. Minimum of 1 year work experience with data entry, preferably in a mailroom environment. Good written and oral communication skills Demonstrated attention to detail and ability to multitask under tight deadlines Ability to sit and stand repetitively, and lift up to 15 pounds. High School Diploma or equivalent ABOUT EIGHT ELEVEN DBA CALCULATED HIRE: At Eight Eleven, our business is people. Relationships are at the center of what we do. A successful partnership is only as strong as the relationship built. We're your trusted partner for IT hiring, recruiting and staffing needs. For over 16 years, Eight Eleven has established and maintained relationships that are designed to meet your IT staffing needs. Whether it's contract, contract-to-hire, or permanent placement work, we customize our search based upon your company's unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation, Eight Eleven finds the people best-suited for your business. When you work with us, we work with you. That's the Eight Eleven promise. Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

Terms: 12+ Months Contract We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks. Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Answer and direct phone calls; respond to emails and inquiries Prepare, format, and edit documents, reports, and presentations Organize and maintain electronic and physical filing systems Assist with travel arrangements, expense reports, and itineraries Support onboarding processes for new employees Order office supplies and maintain inventory Handle confidential information with professionalism and discretion Assist with basic bookkeeping tasks such as invoice tracking or data entry Provide general support to leadership and team members as needed Required Skills & Qualifications: Proven experience as an administrative assistant or similar role Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace Ability to prioritize tasks and work independently High attention to detail and accuracy Professional demeanor and strong interpersonal skills Preferred Qualifications: Associate degree in Business Administration or related field (optional) Experience with scheduling tools or project management software Familiarity with basic bookkeeping or CRM systems About Seneca Resources: Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

Office Support Specialist - Construction Our client is a leading supplier of outdoor equipment that services the education, municipality and commercial clients in OH, KY, PA, and WV. They are seeking a highly organized, detail-oriented Office Support Specialist who is exceptionally proficient in QuickBooks, digital and physical file management, and customer communication. This role supports daily administrative operations, ensures proper workflow of orders and invoices, and maintains accurate records across both physical and cloud-based filing systems. This individual must be tech-savvy, reliable, and able to manage multiple processes involving QuickBooks, Adobe Acrobat, OneDrive, and shared internal folders. Ideal Candidate You thrive in a structured environment, enjoy organizing information, and take pride in keeping operations running smoothly. You understand QuickBooks deeply, can juggle physical and digital filing with ease, and aren't afraid to chase down missing invoices or follow up with customers. You're dependable, accurate, and a strong communicator who wants to be a backbone of the office. Responsibilities: File Management Support management of the shared cloud folders Assist with general administrative tasks Accounts Receivable & Invoicing Generate customer invoices using QuickBooks and save on shared cloud platform Send out invoices to customers; maintain accuracy and timeliness of all A/R records Contact customers regarding past due invoices and perform necessary follow-up Software & Digital Tasks Advanced use of QuickBooks for invoicing, tracking, and A/R management (including cloud-based QB version) Proficient in Adobe Acrobat, including editing, combining, and modifying PDFs as needed Use and maintain structure within OneDrive, ensuring customer folders and invoice archives stay organized Assist with access management and ensure files remain properly synced between server, local folders, and cloud storage Customer Service Support Handle customer inquiries regarding parts, shortages, shipping issues, and general order questions Prepare and distribute Authorization Forms for installers and/or service providers as needed Serve as a liaison between operations, sales reps, installers, and customers Requirements: Bachelor's Degree preferred but not required Min. 5+ years' experience working in an office setting within construction, landscaping and/or similar industry Prior office support and/or administrative experience preferred Strong proficiency in QuickBooks - must be able to handle invoices, A/R, and daily functionalities with ease Experience working with Adobe Acrobat for PDF editing and document management Comfortable navigating complex file systems, including shared folders, servers, and cloud platforms such as OneDrive Exceptional organizational skills and attention to detail Strong communication skills (phone & email), especially for customer follow-up and A/R issues Ability to multitask and manage high-volume paperwork (both digital and physical). Offering: Base Salary $70,000 - $80,000 Year End Bonus Stipend for Benefits, 401K PTO Direct Sales Recruiting, LLC, (DSR) and DirectHR are National Recruitment organizations partnering with National, Regional and Local Clients to bring qualified candidates a career and a future. DSR offers over 50 years combined Recruitment, Sales and Management experience. We are, along with our clients, an Equal Opportunity Employer and are committed to hiring and supporting a diverse workforce. A M/F/D/V

Do you enjoy connecting with people from all walks of life? Do you have a knack for making people feel welcome and making them smile? Are you good at anticipating needs, working in a professional team environment, and doing what it takes to get the job done? This role provides reception, administrative, and client support for Senior Financial Group (******************** and National Contracting Center (****************** About the Role You will manage a high volume of inbound calls, deliver exceptional client service, track insurance applications, and perform a wide variety of office administration tasks. By fostering strong client relationships and supporting company operations, you will directly contribute to client retention and the achievement of company goals. We Offer: W2 employment with a competitive base salary + performance bonuses. Full benefits: medical, dental, vision, 401(k) with 5% match, student loan paydown assistance, paid caregiver and parental leave, and more. Generous paid time off, including 3 weeks of PTO, all major holidays, and Twixmas (office closure between Christmas and New Year's). Professional development: access to LinkedIn Learning, mentoring, and project opportunities. Meaningful Work: We help small business owners grow their businesses and guide seniors in finding the right coverage, avoiding scams, and receiving top-notch service. Responsibilities Provide caring, personalized service to clients, agents, and employees, resolving problems and ensuring a positive experience. Answer and route inbound calls promptly, and assist with inquiries as needed. Place follow-up calls to clients on behalf of agents, addressing issues and explaining benefits. Accurately enter and update data in Salesforce and internal databases. Process and monitor insurance applications through multiple steps. Maintain filing systems to ensure data integrity. Prepare and mail client policies, send thank-you notes, and support retention initiatives. Order, stock, and organize office, kitchen, and agent product supplies. Assist with scheduling and coordinating in-office seminars, meetings, and special events. Manage reception duties, security fobs, visitor logs, and facility requests with the landlord. Support the onboarding of new employees. Serve as a conduit between insurance carriers and clients, facilitating communication, resolving issues, and ensuring timely and accurate information flow. Communicate promptly and professionally by phone and email, using excellent grammar and spelling. Demonstrate critical thinking and process improvement skills to enhance client and office operations. Qualifications Associate's degree or equivalent professional experience. Administrative experience in a professional office environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Strong communication skills (phone and email) with excellent grammar and attention to detail. Demonstrated ability to organize, prioritize, and meet deadlines. Required Skills Experience in the insurance industry. Process improvement and documentation experience. Prior experience working with seniors. Customer service and office administration experience. Experience working within CRMs, most notably, Salesforce. Preferred Skills Positive and personable, able to connect with people from all walks of life. Persistent and committed to doing the work necessary for success. Flexible, adaptable to change, and eager to learn. Calm and professional when solving problems and resolving client concerns. Team-oriented and supportive of others' success. Self-managed, organized, and productive with minimal oversight. Caring, patient, and motivated to help seniors. Reliable with a strong work ethic and professionalism in every interaction. This position requires interaction with people and technology while standing or sitting. Team members must be able to: Sit for extended periods (position is primarily sedentary). Enter information via keyboard at a reasonable speed. Communicate fluently in English by phone and in writing. Hear, see, and read information on computer screens and printed materials. Perform repetitive hand motions and occasional lifting up to 15 lbs. Must be able to work onsite in our Knoxville, Tennessee office. Must have reliable transportation. Ability to manage phone-based interactions and extended screen time. Must be able to manage high demand during peak busy seasons, including working overtime as needed. Equal Opportunity Statement This job description is not intended to be an exhaustive list of all duties. Responsibilities may change over time. NO EXTERNAL RECRUITERS, PLEASE. ```

Job Description: Office Manager / Executive Assistant Company: Land & Apartments Position Type: Full-Time Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized Office Manager / Executive Assistant who will serve as the heartbeat of the office-ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support. This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused. Key Responsibilities Office Management Maintain a clean, organized, and professional office environment that reflects the company's brand and standards. Oversee office appearance daily-ensuring conference rooms, common areas, and workspaces are fully stocked and presentable. Manage all office supplies, including ordering, inventory tracking, and vendor relationships. Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events. Serve as the primary point of contact for visitors, vendors, contractors, and building management. Coordinate office equipment maintenance and troubleshoot issues as needed. Lead office culture initiatives, including birthday celebrations, team gatherings, and special events. Executive Assistant Support Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, meeting notes, presentations, and professional correspondence. Handle confidential information with discretion. Run errands for executives. Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership. Administrative & Financial Support Organize and maintain digital and physical filing systems. Assist with invoice management, expense tracking, and basic bookkeeping tasks. Manage vendor onboarding, including collecting documentation such as W-9s and insurance. Assist with the printing of presentations and other materials as needed. Communication & Relationship Coordination Respond professionally to inquiries from tenants, partners, vendors, and stakeholders. Support scheduling of inspections, contractor visits, and property-related meetings. Qualifications 2+ years of experience in office management, executive assistance, or administrative roles. Exceptional organizational skills and an eye for detail. Strong written and verbal communication abilities. Professional presence and ability to represent the company positively. Proficiency in Microsoft Office and general office technology. Ability to multitask, stay proactive, and handle a fast-moving workload. Comfortable working in a role that combines hospitality, administration, and executive support. Preferred Traits Naturally proactive and solutions-oriented. Strong sense of ownership over the office environment. Enjoys supporting others and creating a positive workplace experience. Reliable, polished, and adaptable. Thrives in a growing, entrepreneurial company. Compensation & Benefits Competitive salary Paid time off Health benefits or stipend Opportunity to grow into higher operations or management responsibilities

Job Type: Contract-to-Hire About the Role: We're looking for a highly organized and personable Administrative Assistant to join our client's team in Nashville! This role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly. Key Responsibilities: Provide administrative support to executives and team members Manage calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Maintain organized filing systems (digital and physical) Assist with event planning and office coordination Handle incoming calls and emails with professionalism and discretion Support special projects and other duties as assigned Qualifications: Proven experience as an administrative assistant or in a similar role Excellent written and verbal communication skills Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and other productivity tools Ability to multitask and prioritize effectively Friendly, proactive, and team-oriented attitude Benefit offerings include PTO, medical, dental, vision, life insurance, short-term disability, and 401K plan. Provides employees the flexibility to choose the type of coverage that meets their individual needs. If you meet the qualifications above and this sounds like the opportunity for you, apply today! Not quite what you're looking for? Check out the LHH website for more opportunities in your area!

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a contractassignment in Calera, Alabama. Job Title: Administrative Assistant Work Location: Calera, AL Requirements The position will be supporting the Lab and Field Services groups in Environmental Affairs. This may require some driving to run errands and attend meetings. Additionally, the position may need to enter some of the lab areas, which may require safety glasses and PPE, as needed. Job Summary: We are seeking a highly organized and experienced Administrative Assistant to support approximately 70 employees, as well as supplemental workers, in the Environmental Affairs Lab and Field Services. This role reports directly to the General Manager (GM) and is crucial for ensuring smooth operations within the department. Background: This position is the only administrative role supporting approximately 70 employees, as well as supplemental workers, in the EA Lab and Field Services and reports directly to the General Manager (GM). The position provides administrative support related to timekeeping, travel, expenses, calendar management for GM, planning meetings and events, and miscellaneous department requests for supplies and support. The Administrative Assistant performs critical accounting functions such as tracking contracts, initiating PR/POs, and processing invoices for payments, which require proficiency in Oracle and Maximo systems. The nature of the Environmental Affairs budget also requires this position to assist with accounting responsibilities. The position is a key point of contact and handles many customer needs, including interacting with customers who deliver time-sensitive samples to the lab. The role helps direct customers to the right project manager for sample processing. Moreover, coordinating various maintenance and repair requests and addressing safety concerns with the Facilities Services Organization are essential job functions. Education: Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Experience: At least 5-10 years of experience providing expert-level administrative support. Previous experience as an administrative assistant with a strong track record of performance is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is required. Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Demonstrated experience and proficiency with Enterprise Foundation systems including Oracle, Maximo, Timekeeping, and PaySOurce are highly preferred. Ability to manage calendars, schedules, and appointments independently. Experience in organizing high-profile meetings, conferences, and events, including logistics, agendas, and follow-up actions. Strong communication and interpersonal skills to interact effectively with diverse stakeholders. Ability to handle highly sensitive and confidential information with discretion and professionalism. Experience in budget management, expense tracking, invoicing and financial reporting. Key responsibilities: Provide expert-level administrative support related to timekeeping, travel, expenses, and calendar management for the General Manager. Additionally, provide support to employees related to these administrative responsibilities. Lead the coordination, organization and planning of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions. Perform critical accounting functions such as tracking contracts, initiating Purchase Requisitions (PRs) and Purchase Orders (POs), processing invoices for payments, and completing lab and field billing. These tasks require proficiency in Oracle and Maximo systems. Strong attention to detail is required to provide effective administrative support, as well as accurate information and reporting. Conduct research to gather and analyze data and compile comprehensive reports to support strategic decision-making and planning. Assist with budget tracking, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies. Demonstrate a safety-first mindset and wear appropriate personal protective equipment (PPE), when needed. Provide exceptional customer service and act as a key point of contact for customer needs and stakeholders. This includes interacting with and assisting customers who deliver time-sensitive samples to the lab. Demonstrate strong communication and interpersonal skills, with the ability to interact effectively with a diverse group of employees and stakeholders. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Coordinate various maintenance and repair requests and address safety concerns with the Facilities Services Organization. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Provide miscellaneous department requests for supplies and support. Routinely order supplies needed to maintain effective operations. Accounting and Budgeting Responsibilities: Ability to create Purchase Requisitions (PRs) in Maximo and manage Purchase Orders (POs) in Maximo; ability to code non-PO invoices and submit to approver in Oracle. Experience processing and tracking invoices in Oracle. Ability to receive e-mail requests with invoices from requestors and submit invoices to Accounts Payable (AP) for payment, including both PO invoices and non-PO invoices (~50 per month). Ability to learn APC procurement and payment procedures, log invoices submitted to Accounts Payable (AP) into spreadsheet, and track status through being paid. Demonstrate adaptability to learn accounting system (e.g., POETs), look up POs and contracts in Maximo, look up invoices and determine status in Oracle; understand invoice holds process and work with company to release or resolve holds. This position requires driving (excluding commute) This position requires personal protective equipment This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

The Project Assistant supports the Project Management and Field Leadership team for their region by coordinating administrative and accounting related tasks such as support with billing, aging, P-card reporting, and general project coordination. This position plays a key role in billing, payroll time collection, P-Card administration, and coordinating with subcontractors and suppliers to ensure timely material deliveries and project documentation accuracy. POSITION FUNCTIONS Prepare and submit accurate and timely customer invoices. Maintain billing logs and ensure supporting documentation is complete. Code expenses to appropriate jobs, cost codes, or departments based on company p-card guidelines. Update and maintain the aging reports and provide to Project Management. Maintain detailed records related to financial records for audits and internal reporting. Monitor compliance with company purchasing and expense policies and alert management of any issues found. Collect and review weekly timesheets from field personnel for accuracy and completeness. Assist with the ordering and renewals of certain supplies and needs such as poles, restrooms, and dumpsters, communicating with suppliers and subcontractors as needed. Assist with project bids, setups, and changes as needed as well as supporting project closeout activities. Track and update ongoing reports such as Crew Data Reports and Safety Call Attendance as well as providing other reporting as needed. Provide general administrative support. Other duties as assigned. EDUCATION AND EXPERIENCE REQUIREMENTS High School diploma or equivalent experience. Two plus years of experience in construction administration or project support. KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of construction billing, payroll time collection, and project documentation. Excellent attention to detail. Strong organizational skills and attention to detail. Strong written and verbal communication skills. Excellent interpersonal and customer service skills. Ability to manage multiple priorities with excellent time management with proven ability to meet deadlines. Ability to deal with a diverse group of all levels of management both internally and externally Ability to maintain confidentiality. Strong communication and interpersonal skills, with the ability to collaborate and build relationships with internal and external stakeholders. Ability to adapt to changing priorities and work well under pressure in a fast-paced environment. Proficiency in Microsoft Office Suite, specifically Excel, and other relevant tools. WORKING ENVIRONMENT/PHYSICAL REQUIREMENT: This position will work in-person in a normal office setting. NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones many be assigned at any time with or without notice. Service Electric Company provides Equal Employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

:Accountable for assisting in front desk operations to include but not limited to, membership sales, product and service sales, scheduling (programs/services), financial reconciliation and implementing front desk processes. Responsible for member tracking, member feedback, clerical duties, encouraging member engagement and facility access enforcement. This position is expected to respond and follow-up with member inquiries in a timely and professional manner. Responsible for other duties as assigned by supervisor. xevrcyc Education: Required: High School Diploma or Equivalent The following information aims to provide potential candidates with a better understanding of the requirements for this role. Experience: Preferred: Previous Customer Service Experience Skills: Excellent communication skills (verbal and written). Friendly disposition, good people skills Ability to multi-task in a high volume area Tolerance for working with large, multi-site environment Licensure/Certification/Registration: N/A

JOB TITLE: Data Entry Clerk/Administrative Assistant DEPT: Institutional Advancement REPORTS TO: VP of Institutional Advancement JOB TYPE: Clerical AVAILABILITY: Immediately JOB PURPOSE AND REPORTING STRUCTURE: The Data Entry Clerk/Administrative Assistant is responsible for accurately entering, updating, and maintaining information in the organization's databases and records systems. This position requires strong attention to detail, excellent typing skills, and the ability to manage large volumes of data efficiently while ensuring accuracy and confidentiality. The fulfilling of these responsibilities by the successful applicant plays a critical role in contributing to, and ensuring, the College's goals of fiscal integrity and financial stability. This position reports to the Vice President for Institutional Advancement. ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following: * Input, verify, and update data in electronic systems and databases. * Review data for accuracy and completeness; correct errors as needed. * Maintain and organize digital and physical records. * Generate reports and retrieve data as requested by supervisors or other departments. * Ensure confidentiality and compliance with data management policies. * Perform general administrative duties as assigned.

Full-time Description Direct Customer Solutions, LLC Job Title: EDI / Integrations Project Assistant Job Type: Full-time Classification Exempt Job Type Full-time Reports to Manager, Corporate Communications and Sales : Summary/Objective The EDI / Integrations Project Assistant supports the coordination of client and TPA onboarding, ongoing partner relationships, and EDI-related initiatives in support of DCS's 340B/PHS programs. This role provides administrative and operational support to project analysts, managers, and other team members to ensure smooth communication, documentation, and task tracking across stakeholders. This is not a technical or sales role but instead provides essential support to ensure timelines, deliverables, and documentation are well-managed and maintained. Essential Functions Partner & Client Support Support day-to-day communications with TPAs, covered entities, and pharmacies under the guidance of project leads. Assist in scheduling and preparing materials for onboarding sessions and requirement-gathering meetings. Help maintain partner contact lists, file schedules, and communication plans. Project Coordination Assist with tracking project plans, milestones, and issues/risks logs. Prepare meeting agendas, take detailed meeting notes, and maintain decision/action logs. Support user acceptance testing coordination by tracking test cases, logging defects, and following up with stakeholders. Help maintain go-live checklists and documentation for implementation and post-launch reviews. Operational & Administrative Support Monitor incoming service tickets and assist with initial triage and assignment to relevant teams. Track and document file exceptions and communications between internal teams and external partners. Help maintain project documentation including playbooks, process overviews, and FAQs. Data Quality & Compliance Assistance Support periodic data review efforts (e.g., eligibility and replenishment reconciliations) by gathering inputs and organizing results. Log technical questions and assist in routing them to subject matter experts; help track resolutions. Cross-Functional Collaboration Work closely with lead project analyst, the EDI team, and IT to support delivery of partner requirements. Assist finance and operations teams with data preparation and formatting tasks in Microsoft D365. Contribute to reporting efforts by compiling status updates and project summaries. Success Metrics Timeliness and accuracy of documentation and follow-up Meeting coordination effectiveness and stakeholder feedback Responsiveness to internal and external inquiries Contribution to reduced issue backlogs and improved onboarding processes Competencies Organizational & Administrative Support Communication & Documentation Time Management & Prioritization Attention to Detail Customer/Partner Service Orientation Basic Business Analysis Skills Accountability & Follow-Through Collaboration & Teamwork Foundational Technical Understanding (EDI, file types, systems) Supervisory Responsibility None Work Environment Remote/home office setting with standard office equipment. Physical Demands Regularly required to communicate clearly (verbal and written) Occasional light lifting (up to 20 pounds) Position Type / Work Hours Full-time, Monday-Friday during standard business hours. Occasional evening or weekend support may be needed for critical implementations. Travel Minimal, but may include occasional local or overnight travel for onsite meetings or support. AAP/EEO Statement DCS Solutions, LLC is an equal opportunity employer. We provide equal employment opportunities to all qualified persons without regard to race, creed, color, religious belief, gender, sexual orientation, age, national origin, disability, veteran status or any other status protected by law. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Bottom of Form Requirements Requirements Required Education & Experience Associate's degree or equivalent work experience in Business, Health Administration, Information Systems, or a related field. 1-2 years of experience in administrative, project coordination, or client support roles. Strong communication and documentation skills. Organized and detail-oriented with ability to follow through on tasks independently. Preferred Qualifications Exposure to healthcare, pharmacy, or EDI-related environments. Familiarity with 340B programs and/or TPAs (e.g., Macro Helix, Sentry, Verity). Basic understanding of EDI file types or data exchange concepts. Experience using Microsoft D365 or similar tools.