Administrative specialist jobs in Roanoke, VA - 187 jobs

Title: Administrative and Program Specialist- Office of Admissions State Role Title: Admin and Office Spec III Hiring Range: Based on qualifications & experience Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Virginia Military Institute is accepting applications for a full-time Admin and Program Specialist in the Office of Admissions. The individual selected will serve as part of the Office of Admissions administrative support team. This individual will be responsible for a myriad of activities including but not limited to data entry and maintenance, generating letters and electronic correspondence with applicants, preparing inquiry packets, shipping marketing collateral to recruiters, performing inventory checks, and serving as the department's receptionist in the absence of the full-time receptionist and perform secretarial duties as needed. Professionalism and excellent customer service skills are imperative. This individual will work closely with other members of the admissions staff as well as prospective cadets and parents both in person and on the phone. He/She must be able to work in an environment with interruptions, and have the skills and disposition to multi-task and always present a positive image of VMI and the admissions office. Applicants should enjoy working and interacting with people and have excellent written and oral communication skills. Applicants should also have proven ability to conduct mail merges, use computer software packages along with extensive expertise and proficiency in all Microsoft Office applications and significant administrative office experience. Minimum Qualifications • Prior experience in an Academic Higher Education environment is desirable. • Completion of associate's degree OR at least 2+ years of relative work experience Additional Considerations Starting salary based on qualifications and experience. Applications accepted until the position is filled. Please include a resume, letter of interest and contact information for 3 professional references. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Tamara Wade Phone: ************ Email: **************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: Medical and prescription drug coverage, Health Savings Account and Flexible Spending Account, Voluntary Benefits (such as accident, hospital indemnity, and critical illness), Well-being programs (such as the Employee Assistance Program), and Retirement Plan (if compensated for 1,000 hours of service during the plan year). In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Provides administrative support to facilitate the work of the Athletics Department. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise. Essential Functions: Answer and direct incoming calls, and traffic flow of students, faculty, staff, prospects and their families, alumni, and campus visitors. Coordinate travel arrangements for Athletic Director and Associate Athletic Director. Appointment setting and maintenance of 2 Athletic Directors' and 2 Associate Athletic Directors' calendars. Manage front desk performing various administrative tasks such as typing correspondences and maintaining administrative files for Athletic Director, Associate Athletic Director, 2 Assistant Athletic Directors, and approximately 50 coaches. Issue guest access passes to eligible applicants. Prepare and distribute confidential matters relating to faculty promotions, performance reviews, welcome letters, and Athletic Director correspondence. Prepare and distribute performance review forms to head and assistant coaches. Coordinate and prepare evaluations for end-of-season sports meetings for all head coaches or captains with Athletic Director. Prepare and pull end-of-the-season evaluations for sports teams in Form Administration. Work with Alumni Office, Facilities Management, and Athletic Communications to coordinate and plan for athletic events. Assist head coaches with recruitment searches for new hires. Work with Human Resources on all aspects of a job posting, confirmation with candidates, and final selection phases of the process. Serve as an advocate for the department and program, becoming well integrated within the broader activities of the department and program and developing a good grasp of the departments and program's roles within the overall University mission and structure. Coordinate with any other department administrative assistant in the overall management of the office of Physical Education and Athletics. Understand and be able to carry out any administrative assistant duty or responsibility in the absence of an office colleague. Maintain membership renewals and departmental subscriptions such as NCAA Manuals, Women Leaders in Sports, National Association of Collegiate Directors of Athletics (NACDA), National Association of Div. III Athletic Administrators List Server (NADIIIA), Chronicle of Higher Education, Marriott Rewards card membership, Virginia Sports Hall of Fame, American Alliance for Health, PE, Recreation, Dance; Alliance of Women Coaches, WeCoach, and other organizations as necessary. Arrange athletic van reservations, usage, mileage & maintenance reporting. Maintain the departmental intercollegiate game calendars and event management schedules. Assist Associate Director with 25Live system to manage indoor and outdoor athletic facilities. Assist in organizing and implementing special department functions such as retirement functions, and special anniversary functions. Other duties as assigned. Work Schedule: This is a Monday through Friday position, 8:30 a.m. to 4:30 p.m., with occasional evening and weekend hours required as events dictate. Minimum Qualifications: A High school diploma or equivalent is required (Associate's Degree preferred) Experience working in an administrative support role or a combination of education and experience which would provide a similar level of skill Strong records maintenance skills Proficiency, or the aptitude to acquire skills, in Microsoft Office Suite, Mac/Apple systems, Adobe Acrobat, Workday and other applications applicable to the office Ability to maintain confidentiality Ability to communicate effectively, both orally and in writing Application Instructions: Review of applications will begin on February 1, 2026, and continue until the position is filled. A resume and a cover letter are required. Upload both required documents to the Resume/CV upload section of the application. You will be asked to provide names and contact information for three professional references. Position Type: Non-Exempt, Full Time, Benefit Eligible Minimum Pay: $21.95 - Pay Commensurate with Experience Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

The Division of Scholarly Integrity and Research Compliance (SIRC) at Virginia Tech is seeking a Human Research Protection Program (HRPP) Administrative Specialist to support the business management of the HRPP and the Institutional Review Board (IRB). The Division of Scholarly Integrity & Research Compliance (SIRC) facilitates scholarly excellence by fostering ethical decision-making and ensuring research regulatory compliance. SIRC is a critical unit within the Research and Innovation office. The Research and Innovation office supports university-wide strategic initiatives and operational functions of Virginia Tech's $550+ million research enterprise and associated technology commercialization activities, which span nine academic colleges, eight university research institutes, and three affiliated corporations. With more than 900 new IRB submissions each year, the HRPP Administrative Specialist holds a key position in support of current research excellence and this anticipated growth. The HRPP Administrative Specialist will join a dedicated team of HRPP professionals working to ensure protection of the rights, dignity, and safety of all human subjects involved in research activities. The incumbent will provide administrative support to the university's HRPP administrative team and to the chair and members of the IRB. The IRB is comprised of subject matter experts who make final determinations concerning regulatory and ethical compliance of protocols submitted for review. The position requires interpersonal and teamwork skills; the ability to take direction and work independently; the ability to prioritize, problem solve, and work in an organized manner under tight deadlines; and effective communication skills. The incumbent will report to the HRPP Director/IRB Administrator who in turn reports to the Director of Scholarly Integrity and Research Compliance. This position provides support to researchers and stakeholders within and outside of the university, serving as the first point of contact and introduction to the HRPP and IRB. It requires a strong focus on solution-oriented customer service, problem-solving, and detail-oriented task completion. As a member of the HRPP team, the position provides support to the HRPP Director/IRB Administrator and staff, as well as the IRB Chair and members. Required Qualifications • Degree in health/science or related field(s) or equivalent training or experience. • Demonstrated customer service experience. • Demonstrated organizational and prioritizing skills, including attention to detail. • Ability to work effectively under tight deadlines. • Demonstrated ability to read and interpret complex documents such as research protocols, consent forms, federal regulations and guidelines, policies, and standard operating procedures (SOPs). • Must possess a learning orientation to changing technology. • Experience with standard Microsoft programs, including Word, Excel, PowerPoint; as well as Adobe Acrobat. • Experience in handling complex and confidential material. Preferred Qualifications • Bachelor's degree in health/science or related field(s). • Demonstrated experience in IRB and HRPP administrative support or other compliance program support. • Demonstrated working knowledge of human subjects research. • Demonstrated experience and/or training in human subject protections. • Demonstrated experience in a professional setting. Pay Band 4 Appointment Type Regular Salary Information Commensurate with experience, starting at $53,000 Review Date December 3, 2024 Additional Information The successful candidate will be required to have a criminal conviction check. We are unable to sponsor work visas for this position. Position is hybrid with a weekly on-campus presence, and will require the completion of a telework agreement in accordance with Policy 4325, Alternative Work Site and Telework Policy. The hybrid work schedule will be confirmed following an onsite training period. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Renee VanDyke at **************** during regular business hours at least 10 business days prior to the event.

Administrative Clerk I Hybrid 2: This role requires associates to be in-office 2-3 day per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered. The Administrative Clerk I provides routine administrative and operational support to ensure efficient and accurate execution of routine processes. How you will make an impact: * Performs a variety of clerical tasks such as data entry, record maintenance, document processing, and handling customer or internal communications, including phone calls, depending on the department's specific needs. * Organizes and maintains files, enters and retrieves data, and manages document handling task as needed. * Ensures compliance with HIPAA and HITRUST information security standards to protect client data. * Utilizes proprietary software systems to access information and may track and validate process exceptions, load reports and invoices, and monitor batch jobs. * May drive to the post office or other administrative locations based on business needs. * It is an expectation of the role to use basic office equipment. Minimum Requirements * H.S. diploma or equivalent. Job Level: Non-Management Non-Exempt Workshift: 1st Shift (United States of America) Job Family: ADM > Office/Admin Support Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health. Who We Are Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. How We Work At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few. Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws. Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Administrative Clerk I Hybrid 2: This role requires associates to be in-office 2-3 day per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered. Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law. The Administrative Clerk I provides routine administrative and operational support to ensure efficient and accurate execution of routine processes. How you will make an impact: Performs a variety of clerical tasks such as data entry, record maintenance, document processing, and handling customer or internal communications, including phone calls, depending on the department's specific needs. Organizes and maintains files, enters and retrieves data, and manages document handling task as needed. Ensures compliance with HIPAA and HITRUST information security standards to protect client data. Utilizes proprietary software systems to access information and may track and validate process exceptions, load reports and invoices, and monitor batch jobs. May drive to the post office or other administrative locations based on business needs. It is an expectation of the role to use basic office equipment. Minimum Requirements H.S. diploma or equivalent. Job Level: Non-Management Non-Exempt Workshift: 1st Shift (United States of America) Job Family: ADM > Office/Admin Support Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health. Who We Are Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. How We Work At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few. Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws. Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

The West Virginia School of Osteopathic Medicine is seeking applicants for an Administrative Assistant. This position reports to the Director of Marketing and is responsible for playing a pivotal role in the daily operations, providing independent, and at times, routine, but in most cases, complex program and project support to the Marketing and Communications Department. Duties include monitoring and reporting on the project management process; preparation of conference assets and travel arrangements; purchasing and budget monitoring activities; maintaining publication distribution database and assisting with special projects. This is a full-time non-classified position with full state benefits and is exempt from FLSA provisions regarding overtime. Minimum starting salary is $39,975, though salary will be based on education and experience applicable to the position. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling. This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM. West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff. Education/Knowledge Minimum Education Bachelor's Required Licenses/Certification * Successful candidate will have an earned Bachelor's Degree, though an equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered. * Administrative Support or Office Management Experience; minimum of 2 years * Computer software experience, specifically Microsoft Office and database (Banner preferred); minimum of 2 years * Higher Education Experience Preferred; minimum of 2 years. Skills Required * Apply judgment, discretion and initiative in coordinating and performing many complex administrative tasks, determine relative importance of and prioritize each, set deadlines, and complete projects accurately and in a timely manner. * Effectively communicate (oral and written) with all constituents, utilizing proper English and grammar. * Strong interpersonal skills and work ethic to build trusted, collaborative relationships with internal clients and with vendors; should have good listening skills, project management skills, and the ability to give creative direction and follow projects to completion. * Knowledge of Microsoft Office products, including Word and Excel. InDesign, Illustrator, Photoshop, Outlook, Bridge and Acrobat are a plus. * Candidate must possess the ability to work in a high-energy, rapid paced environment. * Coordinate/follow the direction of the administrator to assure objectives are met. * Solve problems and work independently. * Coordinate special projects from inception to completion. * Establish and maintain a cooperative working relationship with others. Be punctual, manage time effectively and accept responsibility. * Present a professional, positive appearance and attitude. * Organize information and maintain integrity of confidential information. * Ability to work flexible hours when necessary. * Photography, video production, and social media/communications experience is desired, but not required. * Experience in higher education preferred. Duties and Responsibilities Duties and Responsibilities * Plans, initiates, and executes to completion all administrative and secretarial work of the Marketing and Communications Department. * Assists in coordinating all on - and off-campus conferences for the department, including handling the registrations and travel for those attending the conference. Serve as a contact for setup, information, and reservations for conferences. Prepare exhibit materials for the conference; make shipping arrangements for the display, and travels to and attends conference as assigned. * Compose and edit correspondence for the department. * Tracks and monitors the departmental budget, including the use and reconciliation of the state Purchasing Card and handling the purchasing for the department (supplies, materials, advertisements). Reconciles Purchasing Card for all departmental employees. Completes Banner requisitions, meal logs and expense reports for all department members. * Coordinates arrangements for meetings, luncheons, and other special events. These include on and off campus events for students, faculty, staff and other guests as well as numerous national osteopathic functions. * Monitors project requests and deadlines within the department. * Assists director with scheduling meetings and maintains a department master calendar. * Organize, track, and schedule display and promotional resource materials that are for loan, and tracks other departmental resources as requested. * Approves all WVSOM stationery and business card orders that employees place. * Assists in organizing special events and public relations activities such as graduation, convocation, spring awards, retirement luncheon, open house, and other events. * Maintains databases and prepares bulk and first-class mailings for the magazine, annual report, viewbook, graduation composites, and invitations for various special events. * Provides departments with assistance in producing certificates, i.e.: employee recognition, spring awards, graduation awards, alumni, RHI, research forum, mini-med and the president's special certificates. * Other related duties as assigned. Required Experience

Job Title: Stadium Operations Assistant Department: Stadium Operations Reports To: Director / Manager of Stadium Operations The Stadium Operations Assistant supports the day-to-day operational needs of the ballpark, helping ensure a safe, clean, and well-maintained facility for fans, players, staff, and partners. This role plays a key part in game-day execution, event setup and breakdown, and general facility upkeep. Key Responsibilities Game Day & Event Operations Assist with pre-game, in-game, and post-game stadium operations for baseball games and special events Support event setup and breakdown, including seating, field-level equipment, signage, and barricades Conduct facility walkthroughs before and after events to ensure operational readiness and safety Provide on-site support to resolve operational issues during events Facility & Grounds Support Assist with general facility maintenance, cleanliness, and organization Support field operations as needed, including tarp pulls, batting practice setup, and equipment movement Monitor stadium areas for safety hazards and report issues promptly Assist with inventory tracking and storage organization Staff & Vendor Coordination Work collaboratively with internal departments (Guest Services, Grounds Crew, Concessions) Support compliance with stadium policies, safety standards, and league requirements Administrative & Operational Support Help maintain equipment logs and supply inventories Perform other duties as assigned to support overall stadium operations Qualifications Required High school diploma or equivalent Strong work ethic with a hands-on, team-first mentality Ability to work long hours, including nights, weekends, and holidays Ability to lift and move up to 50 lbs and work in outdoor conditions Strong communication and organizational skills Skills & Competencies Detail-oriented with the ability to multitask in a fast-paced environment Proactive problem-solver with strong situational awareness Ability to work independently and as part of a team Positive attitude and professional demeanor Work Environment Fast-paced, outdoor stadium environment Exposure to varying weather conditions Physically demanding work requiring standing, walking, and lifting for extended periods Why Join Our Team? Opportunity to work behind the scenes in professional baseball Hands-on experience in stadium and event operations Dynamic, team-oriented environment

Job Description FT Childcare Assistant - Infant/Toddler HIRING IMMEDIATELY! Share your respect and awe for children by becoming a passionate and supportive member of our Salem Montessori School (SMS) community. Our number one priority is the well-being and development of every child. This includes the whole child- physically, socially/emotionally, and cognitively. Our SMS staff members work together as part of a collaborative, caring team and serve as positive role models. SMS is currently hiring for a Full-time assistant to work with Infants/Toddlers! What we offer/Benefits: Comprehensive Benefits Package Competitive Pay Holiday Care Hours Training and Career Development Opportunities Medical/Dental/Insurance Plans Gaining experience working with children ages 0-3yrs Successful team members: Are dependable and consistent in their ability to be physically and mentally present for the children. Take responsibility for being proactive in problem-solving, caring for the environment, and building relationships. Have keen awareness and observation skills. Communicate articulately, respectfully, and constructively. Establish and enforce rules and boundaries of behavior for children in their classrooms. We have a very structured classroom environment. Be professional and mature in appearance and attitude. Help children use resources and explore during learning and play activities using the Montessori method. Expectations: Monday-Friday 40 hours per week (8:30-5:30 w/ an hour lunch) Ability to be on your feet. Ability to lift and move. Ability to conduct chores apart from childcare (cleaning, etc.) Willingness to engage with young children and other staff members. Willingness to go outdoors in all weather. Requirements: Ages 18 or older High School Diploma or GED CPR and First Aid Certified or willing to be certified. Experience with children (preferred) PLEASE NOTE: Employees who are made an offer of employment will be required to pass a post-offer pre-employment background process that includes passing a Basic TB and fingerprint test and completing an online training program. Applicants who do not pass or participate in any of this pre-employment process will have their offer of employment rescinded. Visit *************************** or ****************** to learn more about Montessori. Kindly, Cheryl Morris Finance Director Powered by JazzHR c20dE5PZVL

The Office Coordinator provides essential support to daily office operations, serves as the first point of contact for guests and employees, and plays a key role in planning and executing internal and external events. This hybrid position requires strong organizational skills, a high level of professionalism, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and committed to delivering exceptional service. This role is 100% onsite at our Roanoke location. Schedule: Monday - Friday, 8:00am - 5:00pm ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Support * Provide day-to-day administrative assistance to leadership and internal teams. * Assist with data entry, accounting, or operations tasks as assigned. * Order and maintain office supplies and equipment, coordinating with vendors when necessary. * All other duties as assigned. Reception & Front Desk Responsibilities * Serve as the primary point of contact for visitors, vendors, and incoming inquiries. * Answer and direct phone calls with professionalism and accuracy. * Greet and assist guests, ensuring a welcoming and organized lobby environment. * Manage incoming and outgoing mail, packages, and deliveries. * Maintain cleanliness and organization of common areas, meeting rooms, and reception spaces. * Support building access processes, including visitor badges and employee requests. Event Coordination * Plan, coordinate, and execute company events including meetings, trainings, luncheons, celebrations, customer visits, and large-scale corporate functions. * Work collaboratively with internal stakeholders to determine event needs and objectives. * Coordinate event logistics such as venue setup, catering, materials, décor, technology, and vendor management. * Oversee day-of event execution to ensure smooth operations and a positive attendee experience. * Track event expenses and ensure alignment with established budgets. Work Environment * This role primarily operates onsite in an office environment with regular interaction across departments. Occasional early mornings or evenings hours may be required to support events. EDUCATION/EXPERIENCE, QUALIFICATIONS, SKILLS & ABILITIES: * High school diploma required; associate or bachelor's degree preferred. * 2+ years of experience in administrative support, reception, event coordination, or a related role. * Strong verbal and written communication skills. * Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and other business software tools. * Excellent organizational skills with the ability to multitask and manage competing priorities. * Strong interpersonal skills and a professional, customer-service-oriented demeanor. * Ability to lift up to 25 lbs and assist with event setup as needed. * High level of integrity, confidentiality, and attention to detail. Pay: Starting at $18.00 per hour, paid weekly Pay is based on several factors which vary based on position. These include labor markets and, in some instances, may include education, skills, work experience, and certifications. You may also be eligible to participate in an annual incentive bonus. An incentive bonus, if any, depends on various factors such as organizational performance. The Würth Difference: * Proactive supply chain solutions customized to your business, your industry * Industrial products and services delivered with prompt, personal attention * Inventory management solutions that keep your production line moving smoothly * Complete program support from initial design, to implementation, training, to ongoing analysis Why Würth: * Maternity/Paternal leave after 1 year of service * Tuition Reimbursement eligible after 1 year of service * Health benefits and programs - medical, vision, dental, life insurance and more * Additional benefits 401(k), short term disability, long term disability * Paid Time Off, accrued per pay period, additional day earned per year of service * 10 paid holidays EEOC STATEMENT: The Wurth Industry North America group of companies are Equal Opportunity Employers and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, genetic trait or predisposition, carrier status, citizenship, veteran or military status, and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. Wurth will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws.

The Administrative Assistant will provide comprehensive administrative support to the Tow Unit, ensuring smooth daily operations through meticulous record-keeping, effective communication, and coordination of essential services. This role requires a highly detail-oriented, dependable, and proactive individual with strong proficiency in Microsoft Excel and a commitment to excellence. Key Responsibilities Coordinate and schedule meetings, town halls, and special events for the Tow Unit. Attend various unit meetings and prepare and publish meeting notes including the Unit SQRE Meetings, ensuring timely and accurate documentation. Provide administrative services as needed including filing and stocking office supplies. Maintain accurate and up-to-date records, including weekly labor schedules, headcount tracking, vacation schedules, and weekend duty rosters. Facilitates the implementation of 5S and Lean Manufacturing standards in the Tow Unit Office Areas ensuring they are kept to world class standards. Support KPI reporting and documentation control. Required Skills & Qualifications High school diploma required; associate or bachelor's degree preferred. 2+ years of experience in administrative or operations roles. Advanced proficiency in Microsoft Excel and Microsoft Office Suite. Experience with SAP ERP or similar business platforms is highly desirable. Strong organizational, coordination, and time management skills. Excellent written and verbal communication abilities. Ability to work independently, prioritize tasks, and meet deadlines. Demonstrated attention to detail and accuracy in record-keeping. Proven track record of reliability and excellent attendance. Key Attributes Detail-oriented and thorough. Hardworking with a strong sense of accountability. Energetic and maintain a positive attitude. Adaptable and proactive in addressing challenges. Interpersonally savvy and team oriented. Committed to continuous improvement and stewardship.

We are looking for a skilled and motivated Production Administrative Coordinator to join our Roanoke Cement team in Troutville, VA. This role supports day-to-day production operations at the cement plant by providing critical administrative, inventory, and goods receipt support. This role ensures accurate material tracking, inventory control, and administrative coordination to support safe, efficient, and compliant plant operations. The Administrative Coordinator works closely with production, maintenance, purchasing, and accounting teams. Responsibilities * Process goods receipts in SAP for raw materials, parts, supplies, and services in a timely and accurate manner. * Maintain inventory records and perform regular inventory audits and reconciliations. * Coordinate with Production, Maintenance, and Purchasing to ensure accurate material usage and availability. * Track and manage inventory levels to support uninterrupted plant operations. * Investigate and resolve discrepancies related to inventory, purchase orders, and goods receipts. * Support the monthly and annual production reporting processes by compiling, validating, and submitting required data. * Prepare and maintain production-related administrative records, reports, and documentation. * Support production team with administrative support including administrative coordination as needed, scheduling, meeting coordination, and communication as needed. * Assist with document control, filing, and retention in accordance with company policies. * Support compliance with plant procedures, safety requirements, and internal controls. * Serve as an administrative point of contact for production-related inquiries. * Participate in continuous improvement initiatives related to inventory accuracy and administrative efficiency. * Maintain confidentiality of sensitive operational and personnel information. Qualifications * Associate degree or equivalent work experience in business administration, accounting, or related field preferred. * 3+ years of administrative or inventory-related experience in a manufacturing, industrial, or plant environment. * Experience with inventory control and goods receipt processes strongly preferred. * Working knowledge of SAP or similar ERP systems preferred. * Strong attention to detail with high accuracy in data entry and recordkeeping. * Ability to manage multiple priorities in a fast-paced production environment. * Strong organizational, communication, and time management skills. * Proficiency in Microsoft Office applications (Excel, Word, Outlook). * Experience with SAP preferred. * Ability to work independently and collaboratively with cross-functional teams. * Commitment to safety, compliance, and operational excellence. * Visa Sponsorship: This position is not eligible for employer-sponsored visa support now or in the future. Candidates must be legally authorized to work in the United States without sponsorship. * Relocation Assistance: No relocation assistance is offered for this role. Candidates must be able to commute to the work location independently.

Title: Administrative Assistant Work Authorization: Radford University employs individuals who are legally authorized to work in the United States. Applicants requiring new H-1B visa sponsorship will not be considered. Job Description The Administrative Assistant serves as an integral member of the Highlander Success Center at Radford University, providing comprehensive administrative, programmatic, and operational support to the offices of Student Connection Programs (SCP) and Student Success & Retention (SS&R). This position oversees daily operations, supports departmental staff, and contributes to the successful implementation of key initiatives, including Quest Orientation, UNIV100/UNIV150/RADF101, Living-Learning Programs, and Student Success and Retention efforts. Key responsibilities include administrative tasks such as budget management, monitoring departmental email accounts, purchasing, operational efficiency, and assisting with project coordination. This position also accurately prepares and processes personnel actions for professional staff and students, follows university/state policies and procedures, and utilizes various databases and electronic systems. This role manages office equipment maintenance, maintains office supplies, and assists with student outreach, faculty engagement, and event planning. Required Qualifications • High school diploma or equivalent; postsecondary coursework or equivalent combination of education, training, and experience that demonstrates the ability to perform the responsibilities of the position. • Experience providing administrative and/or programmatic support. • Demonstrated knowledge of general office practices, procedures, and equipment. • Proven ability to provide excellent customer service. • Excellent organizational, time management, and problem-solving skills with the ability to manage multiple priorities independently and meet deadlines in a fast-paced environment. • Experience handling sensitive/confidential information. • Excellent written and verbal communication skills, with the ability to engage diverse audiences. • Proficiency in Microsoft Office Suite and other common office or project management technologies Preferred Qualifications: • Demonstrated knowledge of accounting principles and/or experience with budget management. • Experience working in higher education, particularly in areas related to student orientation, first-year experience, retention or academic engagement programs. • Working knowledge of Radford University and/or state policies and procedures. • Experience with website management. • Demonstrated working knowledge of eVA, Banner, Cognos, Navigate 360, Qualtrics and • Emburse/Chrome River. Special Instructions to Applicants Please submit a cover letter and resume. Is this position Grant Funded: No Is this position restricted: No Is this position eligible for telework: No Hours Per Week: 40 Months per Year: 12 Statement of Economic Interest Required: No FLSA Status: Non-Exempt Work Classification: Classified Staff Normal Work Schedule: Monday - Friday, 8:00 am - 5:00 pm Employee Classification: Admin & Office Spec III Department: Student Connection Programs Salary: Starting at $38,000 (payband 3) Department Contact Name: Jason Lucas Department Contact Phone: ********** Department Contact Email: ******************* Equal Opportunity Statement: Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices. Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university's policies, procedures, and programs concerning safety and security, as well as three years' of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142. Reasonable Accommodation Statement If you are an individual with a disability and desire accommodation in the application process please contact the hiring department. Criminal Background Check Statement Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.

Employment Status:Full time Shift:Day (United States of America) Facility:1906 Belleview Ave SE - RoanokeRequisition Number:R157608 Administrative Assistant - Women's Services (Open) How You'll Help Transform Healthcare:CC #1 HCS in VA The Administrative Assistant provides a wide range of administrative support to Vice President(s), Physician Chair, department and/or affiliates. This position provides a bridge for smooth communication between the VP's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management and staff. The job duties of the Administrative Assistant include, but are not limited to, the following: Completes a broad variety of administrative tasks for the Vice President/and or Medical Chair(s) including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Screens in-coming phone calls, processes mail, composes letters and reports, and word-processing of presentations and financial data documents. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Maintains all confidential files. Purchases equipment and supplies. Maintains office supplies and equipment. Compiles monthly charges and bills for payment through Accounts Payable. Maintains accounting and budget reports. Creates and maintains databases and spreadsheets. Manages and analyzes reports and data from multiple sources. Navigates internal databases, including Hyperion, Lawson, Health stream and others as required. May be responsible for submitting departmental payroll information. May be KRONOS changer. Plans, coordinates and schedules meetings, conferences and other related activities for VP and Medical Chair for designated areas. Assists with organizing committee meetings and prepares meeting materials including agendas, presentations and other meeting collateral. What We Require: Education: Associate Degree or graduate of a post High School business program. Experience: Five (5) years secretarial or related work experience required. Licensure/Certification: Notary Public required. Professional Secretary Certification preferred. Other: Demonstrated customer service orientation. Proven business writing skills with the ability to compose documents, including correspondence, agendas, minutes, reports, etc. Advanced computer skills in Microsoft software programs, including Word, Excel and PowerPoint, with knowledge of other database and/or presentation software. Excellent communications and organizational skills required. Excellent grammar skills required. Recruiter: RHONDA JOHNSON Recruiter Email: **************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training

We are looking for a skilled and motivated Production Administrative Coordinator to join our Roanoke Cement team in Troutville, VA. This role supports day-to-day production operations at the cement plant by providing critical administrative, inventory, and goods receipt support. This role ensures accurate material tracking, inventory control, and administrative coordination to support safe, efficient, and compliant plant operations. The Administrative Coordinator works closely with production, maintenance, purchasing, and accounting teams. Responsibilities * Process goods receipts in SAP for raw materials, parts, supplies, and services in a timely and accurate manner. * Maintain inventory records and perform regular inventory audits and reconciliations. * Coordinate with Production, Maintenance, and Purchasing to ensure accurate material usage and availability. * Track and manage inventory levels to support uninterrupted plant operations. * Investigate and resolve discrepancies related to inventory, purchase orders, and goods receipts. * Support the monthly and annual production reporting processes by compiling, validating, and submitting required data. * Prepare and maintain production-related administrative records, reports, and documentation. * Support production team with administrative support including administrative coordination as needed, scheduling, meeting coordination, and communication as needed. * Assist with document control, filing, and retention in accordance with company policies. * Support compliance with plant procedures, safety requirements, and internal controls. * Serve as an administrative point of contact for production-related inquiries. * Participate in continuous improvement initiatives related to inventory accuracy and administrative efficiency. * Maintain confidentiality of sensitive operational and personnel information. Qualifications * Associate degree or equivalent work experience in business administration, accounting, or related field preferred. * 3+ years of administrative or inventory-related experience in a manufacturing, industrial, or plant environment. * Experience with inventory control and goods receipt processes strongly preferred. * Working knowledge of SAP or similar ERP systems preferred. * Strong attention to detail with high accuracy in data entry and recordkeeping. * Ability to manage multiple priorities in a fast-paced production environment. * Strong organizational, communication, and time management skills. * Proficiency in Microsoft Office applications (Excel, Word, Outlook). * Experience with SAP preferred. * Ability to work independently and collaboratively with cross-functional teams. * Commitment to safety, compliance, and operational excellence. * Visa Sponsorship: This position is not eligible for employer-sponsored visa support now or in the future. Candidates must be legally authorized to work in the United States without sponsorship. * Relocation Assistance: No relocation assistance is offered for this role. Candidates must be able to commute to the work location independently.

We are looking for a skilled and motivated Production Administrative Coordinator to join our Roanoke Cement team in Troutville, VA. This role supports day-to-day production operations at the cement plant by providing critical administrative, inventory, and goods receipt support. This role ensures accurate material tracking, inventory control, and administrative coordination to support safe, efficient, and compliant plant operations. The Administrative Coordinator works closely with production, maintenance, purchasing, and accounting teams. Responsibilities Process goods receipts in SAP for raw materials, parts, supplies, and services in a timely and accurate manner. Maintain inventory records and perform regular inventory audits and reconciliations. Coordinate with Production, Maintenance, and Purchasing to ensure accurate material usage and availability. Track and manage inventory levels to support uninterrupted plant operations. Investigate and resolve discrepancies related to inventory, purchase orders, and goods receipts. Support the monthly and annual production reporting processes by compiling, validating, and submitting required data. Prepare and maintain production-related administrative records, reports, and documentation. Support production team with administrative support including administrative coordination as needed, scheduling, meeting coordination, and communication as needed. Assist with document control, filing, and retention in accordance with company policies. Support compliance with plant procedures, safety requirements, and internal controls. Serve as an administrative point of contact for production-related inquiries. Participate in continuous improvement initiatives related to inventory accuracy and administrative efficiency. Maintain confidentiality of sensitive operational and personnel information. Qualifications Associate degree or equivalent work experience in business administration, accounting, or related field preferred. 3+ years of administrative or inventory-related experience in a manufacturing, industrial, or plant environment. Experience with inventory control and goods receipt processes strongly preferred. Working knowledge of SAP or similar ERP systems preferred. Strong attention to detail with high accuracy in data entry and recordkeeping. Ability to manage multiple priorities in a fast-paced production environment. Strong organizational, communication, and time management skills. Proficiency in Microsoft Office applications (Excel, Word, Outlook). Experience with SAP preferred. Ability to work independently and collaboratively with cross-functional teams. Commitment to safety, compliance, and operational excellence. Visa Sponsorship: This position is not eligible for employer-sponsored visa support now or in the future. Candidates must be legally authorized to work in the United States without sponsorship. Relocation Assistance: No relocation assistance is offered for this role. Candidates must be able to commute to the work location independently.

Posting Details Working Title Administrative and Office Specialist for Online Learning (Part-Time) Role Title Administrative and Office Specialist II Role Code 19012 FLSA Nonexempt Pay Band Position Number 275W0012 Agency New River Community College Division New River Community College (Div) Work Location Pulaski - 155 Hiring Range $15.00 per hour Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Will include day, two evenings and Sunday 1 - 5 pm. Sensitive Position No Job Description New River Community College is a two-year state institution of higher education operating under a statewide system of 23 community colleges. The college is located on a one-hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs. Approximately 5,000 students comprise the student body. The people employed by New River Community College promote the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government. The college promotes equal opportunity for prospective students and employees. Duties: Support the college's Online Learning program by providing high quality customer service to students and faculty at the Dublin testing center. Administer tests; collect assignments; proctor tests for students from other colleges and perform other duties as assigned. Work hours are limited to 29 hours per week and 1500 hours per year. Work schedule will include day, two evenings and Sunday 1 - 5 pm. Current NRCC students are ineligible due to access to tests. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications Demonstrated ability to use various computer applications including Microsoft Word and Excel. Excellent customer service skills. Ability to communicate effectively both orally and in writing. Demonstrated ability to work with a diverse population including students, faculty, staff and the general public in a professional environment. Additional Considerations Work experience in an educational environment. Operation of a State Vehicle No Supervises Employees No Required Travel No Posting Detail Information Posting Number WGE_2924P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/16/2025 Job Close Date 12/31/2026 Open Until Filled Yes Agency Website ************************ Contact Name Stacie Whitlock Email ******************** Phone Number ************ Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************ Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: ******************************* EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting ************************************ Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume * Cover Letter/Letter of Application Optional Documents * Alternative Hiring Process Letter

Fiber Network Services is a communications contractor offering a full range of fiber optic and cable network services. Servicing Cox Communications, Comcast Cable, Segra and Suddenlink in the States of Virginia, West Virginia, Maryland, North Carolina, Tennessee, Florida, Pennsylvania, New Jersey and in Washington D.C., we are a trusted resource for cabling and maintaining high-speed internet connectivity via fiber optic and coaxial systems. FNS is seeking a detail-oriented and proactive Administrative Assistant for our Salem, VA location. Key Responsibilities (But not limited to): Provide exceptional organizational and communication support to field managers and employees. Manage billing submittals, invoicing, and processing for subcontractors. Demonstrate familiarity with industry concepts, practices, and procedures. Communicate effectively through phone and email correspondence. Use experience and judgment to plan and achieve goals, employing creativity and latitude. Efficiently track project lifecycles using Excel, Smartsheet, Database applications, or other digital platforms. Requirements: High School diploma or G.E.D. At least 3 years of relevant experience. Proficiency in MS Excel and Database Software. Strong communication skills and a team player mentality. Able to lift up to 25 pounds Ability to pass drug screening and background check. Willingness to work occasional and planned overtime. Punctuality: 7am daily start time p2sphere experience a plus. Benefits: 401k Dental insurance Health insurance Holidays Sick leave Vacation FLSA Status: Exempt Casual work environment

The Administrative Coordinator will oversee the day-to-day management of the Center for Humanities (CfH), ensuring smooth operations and effective communication. This role involves coordinating center activities, managing events, supporting fundraising efforts, and handling financial administration. The ideal candidate will be organized, proactive, and capable of managing multiple tasks in a dynamic academic environment. DAY-TO-DAY MANAGEMENT OF CENTER ACTIVITIES * Coordinate the upkeep of center space, order office supplies, manage access for visiting scholars/affiliates, and oversee equipment management. * Arrange travel and schedule meetings for center leadership * Assist with fundraising and development activities * Liaise with partner organizations inside and outside Virginia Tech * Participate in the hiring, training, and supervision of GAs and other student employees * Coordinate meetings and communication with the center's stakeholder and advisory committees. COMMUNICATIONS * Assist with the development and implementation of center's communications strategy * Maintain the center's website, social media channels, and email. * Publicize CfH sponsored and co-sponsored events inside and outside Virginia Tech * Liaise with communications teams in CLAHS and other VT units to raise the profile of the center * Maintain email listserv and create and disseminate newsletter EVENTS MANAGEMENT * Assist with planning and executing in-person and virtual events, including itinerary planning, speaker travel, tax forms and visas, venue procurement, logistical coordination, liaising with caterers, AV specialists, and other vendors, security, transportation arrangements, and managing university approval of contracts with speakers and venues. * Provide on-site organizational support for in-person events, including evenings or weekends, ranging from on-campus lectures to multi-day educational residencies in cities across the United States. Occasional travel to these sites will be required. * Manage webinars and livestreaming of virtual events, and editing and captioning recordings for social media * Provide strategic advice on center programming and events * Serve as primary center contact for VT's Continuing and Professional Education personnel * Conduct assessments of events and programs, evaluating programmatic goals and objectives, and reporting out findings MANAGE FUNDING PROGRAMS * Publicize center funding programs, including co-sponsorship funding, faculty summer stipends, and other funding opportunities * Coordinate evaluation of funding proposals to the center * Manage communication with recipients of center funding * Monitor and evaluate outcomes of center funding programs FINANCE * Liaise with fiscal personnel in CLAHS and other units to ensure prompt payment of invoices, transfer of funds, etc. Required Qualifications * Demonstrated experience working with people in an environment that serves and/or develops others such as the fields of higher education or event management * Excellent written and oral communication skills * Commitment to establishing positive, productive working relationships with various groups of constituents. * Demonstrated abilities in organizing a wide range of tasks efficiently and effectively * Experience designing and implementing programs, events, and/or educational activities Preferred Qualifications * Bachelor's degree or equivalent training/experience * Familiarity with financial, sponsored programs, and other record-keeping software utilized by Virginia Tech * Experience maintaining websites, managing social media, and supporting communications strategy for a public-facing organization * Experience with budget planning and execution within a large organization * Experience in philanthropic fundraising and/or applying for and administering grants * Knowledge or strong interest in developing knowledge of one or more humanities fields Pay Band 2 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Restricted Salary Information Commensurate with Experience, min. $20/hr Hours per week 20-30 Review Date 1/27/26 Additional Information The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Wendy Hodge at ************** during regular business hours at least 10 business days prior to the event.