Administrative specialist jobs in Youngstown, OH - 125 jobs

Secretary III - Anticipated Openings JobID: 4394 OFFICE SUPPORT/SECRETARY III Date Available: TBD Additional Information: Show/Hide Secretary III - Anticipated Openings Starting Pay: $39,381.87 Description: This is advanced office support work for the Akron Public Schools. An employee in this classification is responsible for providing complex office support for an Akron Public Schools administrative or school office, or major project including the delegation and coordination of the work of other office support personnel. An employee in this classification works under general supervision with considerable opportunity for exercising independent judgment in carrying out the duties and responsibilities of the job, in setting priorities and procedures for the work and in delegating to others. Functions: Transcribes data using electronic equipment Operates a variety of modern office equipment such as personal computer with standard and customized business software, printer, photocopier, facsimile, intercom PA system, security buzzer, scanner and calculator to perform various aspects of the work. Composes and/or types and proofs office correspondence such as letters, memos, forms reports, bulletins, mailings, facsimiles, time sheets, building permits, attendance cards, teacher lists, graduation and class lists, etc. Greets visitors, screens and routes telephone calls, takes messages and provides general information to callers and visitors and answers routine questions or inquiries Sets up meetings, including contacting participants, reserving meeting rooms and audio-visual equipment, preparing or overseeing preparation of materials for meeting Performs student services tasks such as enrollment and withdrawal of students using the computer network system Prepares supporting documents for student discipline referrals Serves as the school treasurer if assigned to an elementary school Attends Open House, interim/report card pickup sessions, Parent/Teacher conference night, graduation, and other school events outside of normal work hours, if assigned to a school Provides assistance to parent and student organizations and serves as liaison with parents, community and inter-agency personnel and provides pertinent information to staff and public Makes travel arrangements for supervisor(s) as needed Types purchase requisitions, travel requests, Board Recommendations, etc. Uses a computer, software, and printer to accomplish complex word processing, database, spreadsheet, and presentation tasks as required Establishes and maintains all records, systems and procedures necessary to the office administration of a major program or project Maintains school master calendar and coordinates activities for use of building and processing building permits Maintains visitor registration book Researches and queries records and databases and prepares statistical and summary reports as needed or requested Researches and compiles background data necessary to complete work and assist staff members Orders office supplies and maintains supply inventories and records Completes school/department payroll and distributes appropriate attendance forms Monitors budgets and may be clerk/custodian of funds Reconciles, verifies, documents and prepares payroll forms and records Verifies accuracy and completeness of records, invoices, vouchers, forms, applications, budgets, proposals, reports and correspondence Orients substitutes Coordinates special program events Delegates and coordinates work of office assistants/or other office support staff in the department Processes daily mail as needed Exercises organizational and time management skills to complete tasks Attends meetings and in-services as required Promotes customer service by personal appearance, attitude and conversation Promotes good safety practices and procedures Maintains respect for confidential information Coordinates maintenance and repair of office equipment Maintains distribution schedule of bulletins and reports Maintains knowledge of specific program area and Akron Public Schools' policies and procedures Travels locally and outside of district as required Performs related work as required Requirement: Required Knowledge, Skills, and Abilities: Considerable knowledge of modern office practices and procedures and the operation of standard office equipment Considerable knowledge of business English, including spelling, punctuation and grammar Considerable knowledge of document format construction Considerable knowledge of the use of personal computers and related software to perform office support work Knowledge of Akron Public Schools' rules, regulations procedures and functions Skill in carrying out basic mathematical calculations and in formatting and presenting standard statistical data Skill in establishing and maintaining manual and computerized file, database and spreadsheet systems Skill in the use of modern office equipment for purposes of communicating, duplicating, data entry and retrieval, and word processing Skill in composing and preparing business letters, reports, and other documents using proper spelling, grammar, punctuation and format construction Skill in establishing and maintaining effective working relationships with other persons Skill in accurately sorting, organizing and filing documents and data alphabetically, chronologically and numerically Skill in communicating ideas and directions clearly and effectively both orally and in writing Ability to type at a speed and accuracy level determined at the time of examination Ability to plan, assign and coordinate the office support activity of other employees Ability to anticipate and prepare materials needed for meetings, procedures, and events Ability to prioritize, organize, time manage and problem solve office support activities Ability to develop, design and implement office activity procedures and operations Ability to follow oral and written instructions Ability to perform a wide variety of tasks concurrently with constant interruptions Minimum Qualifications: Graduation from an accredited high school or G.E.D. A minimum of three years of experience in responsible office support work Conditions: Ability to perform a wide variety of tasks concurrently with constant interruptions Equipment Operated: • Personal computer with related software and printer • Photocopier • Calculator • Telephone • Facsimile • Typewriter • Scanner • Electronic transcription equipment • Intercom/PA equipment • Security buzzer • Other equipment relevant to job duties Additional Working Conditions: • Frequent repetitive hand motion, e.g., typing, keyboarding, filing • Frequent interruptions by telephone, security buzzer staff and visitors to the office • Frequent exposure to blood, bodily fluids, and tissue • Frequent interaction with irate visitors and/or unruly children not to include supervision of unruly children • Occasionally may be required to sit for long periods of time • Occasionally required to work a flexible schedule • Occasionally required to attend in-service and training sessions • Occasionally required to travel

Responsible for job scheduling, quality control, creating reports, document control, client satisfaction activities and other project management administrative support functions in an assigned division or function. This position facilitates an organized workflow with customers and project team members on assigned projects. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Executes project management administrative support functions to push projects forward despite obstacles for on-time and on-budget completion. Takes steps to ensure timely completion of bids, documents, and other project tasks to facilitate high level of customer satisfaction. Assists with the planning and scheduling of all assigned projects, to optimize efficiencies of labor costs. Coordinates and communicates scheduling of field and service technicians with vendors, utility companies and customers. Ensures accurate and timely tracking information is entered and maintained in appropriate systems related to estimate data, field data and work requests, and communicates appropriately with project management and other staff members. Functions as a primary point of contact for customers requiring service. Ensures product orders are processed appropriately and that work is completed, projects are closed and ready to be billed. Ensures all tools, equipment and information is confirmed and all parties are coordinated in preparation for job starts. Schedules, monitors, and manages equipment calibration and ensures appropriate equipment is moved from one job site to another on schedule. Maintains professional and technical knowledge by establishing solid networks and communicating well with co-workers, customers, project managers, foremen, sub-contractors, vendors, office staff and field personnel. Learns from Project Manager and develops skills to read, interpret, and understand electrical contracts, plans, drawings, and specifications. Required Education, Experience and Skills: High School Diploma or equivalent. Construction project experience. Minimum 2-5 years of experience coordinating project work or similar role. Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats. Strong organizational skills, scheduling abilities and detailed orientation. Effective problem solving, customer service and time management skills. Proficient skills in Microsoft Office software applications. Growth opportunities. Employer Paid Benefit Package Offered: • Health, Dental, Vision Insurance (Employer Paid Premiums Single & Family) • 401K Plan with Matching Contribution • Life Insurance & Disability Insurance • Paid Time Off - Personal, Vacation and Holiday Pay EOE Statement: J.W. Didado Electric, LLC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

Job Opportunity Child & Adolescent Behavioral Health Position: Part-Time Clerical Specialist Now more than ever, mental and behavioral health care for kids is needed in our community. Child & Adolescent Behavioral Health is looking to meet the growing demands by hiring a part-time Clerical Specialist. As a member of our team, you will help children, youth and families successfully meet life's challenges by offering the support they need. We are a collaborative network of child therapists, psychiatrists, PMHNPs, case managers, school staff, community partners and other mental health professionals working toward a common goal. Together, we provide a positive environment for kids and their families to find health, hope and happiness. We are looking for enthusiastic individuals to join one of the most innovative therapeutic mental health programs in Stark County. C&A is recognized by Zippia and The Cleveland Plain Dealer/cleveland.com as a Top Workplace in Stark County. We offer a compassionate, supportive, accountable work environment to help you grow your career, along with a comprehensive benefits package that includes generous and affordable medical, dental, life insurance, retirement and paid time off. Job Descriptions/DutiesWe are looking for a patient and friendly front-desk person with the following skills to greet and assist clients: Ability to use NextGen Electronic Health Records (EHR) system and other electronic/computer-based systems. Clerical duties such as fee updates, client check-in and check-out, scheduling future appointments, rescheduling cancelled appointments, and receptionist duties. Excellent Client/Customer Interaction and Communication skills: checking in clients, collecting co-pays, answering phone calls & transferring calls to the appropriate party; pleasant telephone etiquette. Scheduling and Coordination: scheduling client appointments, meetings, managing calendars. Receptionist duties, including knowledge of office equipment such as faxing, scanning, photocopying. Why Child & Adolescent Behavioral Health At Child & Adolescent Behavioral Health, we are here for you, so you can be there for them. We provide a supportive environment for our clinical therapists to grow and lead in their careers, and in turn, you bring unmatched compassionate care and expertise. We have been recognized as one of the Top 10 Best Companies to work for in Stark County, because we strive to take care of our team at work and at home. Recognition and Awards Child & Adolescent Behavioral Health has been recognized and ranked on three Zippia lists: Best Non-Profit Companies to Work for in Ohio Best Companies to Work for in Canton, Ohio 2022, 2023, and 2024 Top Workplace for Non-Profits in Northeastern Ohio by Cleveland Plain Dealer/cleveland.com Canton Regional Chamber of Commerce Community Salute Award - 2018 Award of Appreciation Location We have two locations in Stark County including Belden Village and Plain Township. Salary Range/Compensation: Based upon experience. Hours: Part-time, weekdays. Some evening hours required. Website: ****************************************** An Equal Opportunity Employer Stark Co. - EEO-6

The Administrative Assistant will play a crucial role in supporting the administrative functions of the Nursing Department. This position is designed to facilitate the efficient operation of the department by providing reliable administrative support, maintaining effective communication channels, and ensuring compliance with college procedures. The individual in this role will contribute to the department's overall success by assisting with organizational tasks and fostering a professional and welcoming environment for faculty, staff, and students. This role acts as gatekeeper for a manager, department, division, or office. Also performs duties such as financial record keeping, event planning, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings and works on special projects as requested. This position answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with varying important external stakeholders as well as internal contacts at all levels of the college. May be responsible for meeting minutes. Works independently under general direction; must also be able to work cooperatively as a member of a team. Who We Are: The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success - for both our employees and our students - is the result. We value people and experiences and strive to provide an environment that makes students, faculty, staff and community feel welcome and valued. You'll Be a Great Fit If: * You enjoy serving as the firs point of contact for inquiries via phone, email, and in-person visits, ensuring a welcoming and professional environment. * You can successfully manage and maintain department files, records, and databases with accuracy and confidentiality. * You excel at researching, compiling, and analyzing data for a variety of internal and external reports, including preparing special reports and contracts as necessary. * You excel at performing a variety of routine to moderately complex administrative office functions that require an understanding of departmental or divisional operations. * You have excellent typing and proofreading skills, confidentiality and a professional demeanor. * You possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software. Typical Responsibilities Include: * Answering non-routine correspondence and assembling confidential and sensitive information. * Preparing correspondence, forms, outlines, and reports using Microsoft Office, Banner, and Argos Reporting Tool as well as recording meeting minutes. * Assisting in scheduling meetings, appointments, and events, including room reservations and preparing necessary materials * Order and maintain office supplies, prepare reimbursement requests, and schedule office, division, and/or department activities and related functions. * Maintaining good working relationships within the department as well as other areas of the college to ensure accurate reporting and coordination of activities. To Be Considered You Need: * A High School diploma or GED * Excellent typing and proofreading skills, confidentiality and a professional demeanor * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software * Strong organizational and multitasking skills with attention to detail * A customer service-oriented attitude with the ability to interact effectively with students, faculty, and staff Preferred Qualification(s): * CAP certification Click here to view the full details. Outstanding benefits you can expect from Stark State: (See the benefits tab on the job description details.) The work you do at Stark State will matter to the thousands of students who walk through our doors and eventually across the commencement stage on their journey to a better tomorrow. Come join us and learn how your aspirations can be a part of a better future for them - and you. We love meeting stellar candidates, so please don't hesitate to apply!

The Schwebel Baking Company is looking for an PT Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks for Quality Assurance.. Duties/Responsibilities: Performs duties as assigned by the QAManager.

Join a USA Today Top Workplace! Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufacturers of precision machined parts in the United States. Our mission is to help manufacturers maintain a competitive advantage in the world economy by improving productivity. Morris Great Lakes is a division of Morris Group, Inc. We supply CNC machine tools, tooling, accessories, software, automation, and more to manufacturers of precision machined parts. Our customer base is in western PA, western NY, and WV. Our mission is to help manufacturers from all industry sectors achieve and maintain a competitive advantage by improving productivity. We help you make better parts, less expensively. Summary of Responsibility: The Office Administrator serves as the first point of contact for visitors, customers, and vendors, maintaining a professional and welcoming environment. They manage front-office operations, including calls, emails, conference rooms, and common areas, while performing administrative tasks to support overall office efficiency. Responsibilities also include processing invoices and deposits, managing vendor and company portals, assisting with service billing, and ensuring all interactions and operations uphold confidentiality, professionalism, and company policies. What You Will Contribute: Greet visitors and represent the company with a professional, friendly demeanor. Maintain organized, clean, and presentable office spaces, including conference rooms, lobby, and common areas. Field and direct incoming calls and emails from customers, vendors, and internal teams. Monitor and respond to inquiries sent to group email and phone lines. Perform administrative and organizational tasks to support smooth office operations. Process check deposits and manage vendor invoices, coordinating with accounting as needed. Manage company portals, including EZ-Pass updates and renewals. Assist with service invoicing in the ERP system, ensuring accuracy and timely delivery to customers. Uphold confidentiality, professionalism, and adherence to company policies in all interactions. Provide exceptional customer service to both internal and external stakeholders. Other Functions: Perform related duties as required The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position. Qualifications & Competencies: Office admin experience is a plus Bachelors degree a plus Strong organizational skills and high attention to detail. Ability to handle multiple tasks and prioritize effectively. Comfort using Microsoft Office Suite, especially Excel. Strong written and verbal communication skills. Professional customer service mindset. Must be available to work onsite Monday-Friday, 8:00 AM-5:00 PM (40 hours). What's in it for You: We take great pride in our employees and offer a variety of benefits that allow our employees to be successful inside and outside of work: • Competitive starting salary • Market competitive comprehensive health benefits including a zero premium medical plan offering, vision, dental, and company paid life insurance • 3+ Weeks' Vacation to Start • 10 Company Paid Holidays • 401(k) retirement plan with company contribution • Tuition reimbursement • Employee appreciation events and perks • Employee Assistance Program **************************************** Mental and Physical Requirements: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Must be highly mobile, able to access all areas of the premises. • Ability to concentrate and remain focused while prioritizing multiple tasks, responsibilities, and projects. • Ability to sit for prolonged period of times. • Able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavyweight material up to 50 lbs. with assistance from equipment or other employees. • Ability to frequently use hands and arms. • Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. • Ability to keep their composure with the public and co-workers in everyday, stressful situations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Job Req: #1485B, Cranberry Township PA

Our business is expanding and we need people to grow with our family. Must have the ability to multi-task and express oneself through both written correspondence and verbally. Computer knowledge required. Great benefits and work environment. Honda North in Butler, PA. Not a sales job! You will never be bored...

Provide administrative support to all directors and/or managers. Duties include general clerical, receptionist, and project based work. Project a professional organizational image through in-person and phone interaction. ESSENTIAL DUTIES AND RESPONSIBILITIES (including the following; other duties may be assigned) * Assist in answering telephones and transfer to appropriate staff member. * Assist with general office duties: opening, sorting, distributing incoming mail and faxes; sign for and distribute UPS/FedEx delivered packages; copying, faxing, mailing, and filing. * Interact with clients, vendors, and visitors. * Assist in maintaining office calendar to coordinate workflow and meetings. * Type letters, reports, documents, memos, etc. from hand written drafts, dictated sources, or original documents into draft or final form as requested by directors or managers. Type information from copy onto forms, form letters, cards, envelopes, labels, charts, etc. * Compose letters or memos in reply to requests or questions on work processes or related information. * Assist in establishing filing system when new files are to be set up. Assist in designating files for periodic purging and/or storage. * Maintain and complete spreadsheets for cash receipts, maintain spreadsheets for payees. * Assists in supporting the programs * Assist in forwarding faxes for referrals for services to appropriate sites. * Assist HR Department with new hires in orientation when needed * Comply with all applicable federal, state, local laws and regulations, policies and procedures and reports any concerns about compliance practices. * Performs a broad variety of intermediate level clerical and administrative tasks as directed and required for the support of the office or individual. * Prepares office documents and memoranda, which may include higher-level technical, statistical, and narrative reports; distributes copies of documents as directed. * Prepares formal business communication, recurring reports, and similar correspondence; acquires signatures as necessary. * Schedules and coordinates meetings and conferences for assigned staff; takes notes, minutes, or other documentation as directed. * Greets and welcomes visitors * May be required to resolve complaints or answer inquiries. * Collaborates with other departments to complete some office functions. * Performs other related duties as assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma and at least two years of experience and/or training in business applications, or any other combination of education and experience. MATHEMATICAL SKILLS Ability to calculate figures and amounts including, but not limited to, discounts, interest, commissions, proportions and percentages. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Act 33 / 34 clearances

Job Title: Administrative Assistant Compensation: $20-30 hour, health insurance benefits, 401k, PTO Schedule: Full-Time Reports to: Office Manager The Administrative Assistant provides essential support to the office by assisting payroll, handling administrative and client-facing tasks, and assisting with estimating and invoicing processes. This position requires strong organizational skills, attention to detail, and effective communication abilities. Requirements Experience with payroll processing Proficiency in Microsoft Office 365 (Word, Excel, Outlook, etc.) Strong organizational and communication skills Ability to manage multiple tasks and meet deadlines Prior experience in landscaping, construction, or service-based industries a plus Key Responsibilities Administrative & Office Support Answer and route incoming phone calls Greet and assist clients, prospects, and vendors/subs Assist the Office Manager with daily administrative tasks and special projects Set up job folders and maintain organized records Payroll & Invoicing Assist with payroll preparation and processing Process completed jobs for invoicing Prepare and process monthly landscape maintenance invoices (non-time and materials) for review Estimating & Quoting Prepare quotes for: Landscape installations and enhancements Landscape maintenance services Mulch blowing services Yearly snow and ice removal contracts Coordinate with managers to update and send quotes to clients Scheduling & Reporting Call OUPS service for job notifications and scheduling Organize monthly bed maintenance and lawn fertilization forms for invoicing Update the Landscape Maintenance Property Audit Schedule monthly based on client manager feedback and audit timelines If you are qualified for this position, we would like to hear from you. Please respond to this posting and include a copy of your resume. #ZR

Danny Lawn, Ltd in Youngstown, OH is looking for one Lawn Care/admin assistant to join our 4 person strong team. We are located on 845 E Indianola Ave.. Our ideal candidate is attentive, punctual, and reliable. Benefits We offer many great benefits, including free early access to your pay through Homebase. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Lawn Care Landscaping Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to reading your application.

Job Title: Administrative Assistant Schedule: Monday - Friday Salary: $31,200 - $33,280 Why Join Us: Growing company with a strong reputation in the industry Supportive and collaborative team environment Opportunities for professional development and career growth Key Responsibilities: Manage scheduling, calendar coordination, and meeting logistics. Prepare and format legal documents, correspondence, and reports. Handle incoming calls, emails, and client communications professionally. Maintain and organize case files, records, and confidential documents. Qualifications: Prior experience in a legal or professional services environment preferred. Strong proficiency in Microsoft Office and document management systems. Excellent communication, organizational, and multitasking skills. Discretion and professionalism in handling sensitive information. For immediate and confidential consideration reach out to me, Kelley McEndree, at kmcendree@cfstaffing.com.

Minority Behavioral Health Group (MBHG) is a community mental health agency that consists of psychologists, counselors, pastors, case managers, and administrative personnel who are committed to providing culturally appropriate and comprehensive behavioral health services (counseling, education, outreach, and consultation services) to African Americans and other underserved minorities. MBHG is an Equal Opportunity Employer that promotes a safe, inclusive workplace for people of all backgrounds and walks of life. We strongly encourage you to apply if you are from marginalized or underrepresented groups. Job Summary: Under general supervision, performs varied and increasingly responsible clerical work, which includes typing and/or keyboarding, and performs related duties as required with a focused attention to Medicaid clients of the agency. As a part of the agency support team, assists all other agency employees with their job duties as assigned. Essential Functions and Duties: • Courteously greets the public, clients, and employees in person or over the phone; obtains or gives information; • Files information alphabetically, numerically, and chronologically according to office procedure to maintain organized and accurate filing systems; locates and retrieves files from manual or computerized systems to provide requested information; • Answers and routes phone calls to the correct individual or takes messages when appropriate; • Explains procedures and informs clients of correct processes including assisting with the completion of intake packets; • Creates client outreach letters at therapists' requests or when attempts to schedule initial appointment have been unsuccessful. • Schedules appointments after client has been established; • Processes outgoing mail for USPS and receives and sends documents via fax machine. • Collects payment from clients who are either self-pay or have private insurance. • May assist the billing department when necessary. • Backup to Office Coordinator when needed. • Responsible for handling the office opening and closing procedures. • Performs other duties as assigned by Clinical Coordinator/Office Manager and COO. Qualifications: 1. High school graduate and two years of general clerical experience; or 2. A combination of training, education, and experience that is equivalent to the employment standard listed below that provides the required knowledge and abilities. 3. Reasonably proficient use of Microsoft Office and other design programs, and advance computer skills. Standard: The tasks performed require training and experience in office work, and skill in applying knowledge of rules, regulations, and instructions to individual cases. Most assignments at this level are determined by the natural flow of work and are performed without specific instructions. Work methods are expected to follow standard practices; unusual or difficult circumstances are attempted for resolve but may be referred to a superior. There is moderate independent decision-making at this level in interpreting and applying procedures and precedents to specific cases. Errors may be serious and incumbents must determine which activities or cases are routine and which should be separated for special consideration. Originality and independent judgment are required in choosing among several predetermined alternative courses of action based on general instructions or precedents, as well as recognizing situations that will require the consideration of revised policy or procedures. Skills, Knowledge and Abilities: • Knowledge of English grammar, punctuation, spelling and basic math. • Moderately advanced clerical office procedures; filing methods; telephone procedures, including operation of multi-line equipment and message taking; business telephone etiquette. • Ability to deal tactfully with people; maintain confidentiality of information; write legibly to record information; prepare simple correspondence; understand and follow oral and written instructions; read and understand manuals; verbally communicate information clearly and concisely to others. • Ability to operate office equipment such as personal computer, typewriter, printer, copier, and fax machine; organize and prioritize work; proofread documents and correspondence; file information alphabetically, numerically, and chronologically. • Ability to work semi-independently. • Maintain confidentiality of patient information; understand and follow oral and written instructions. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger; handle and feel and reach with hands and arms; and must occasionally lift and/or move up to 10 pounds. The position requires regular use of a computer, calculator and telephone. Work Environment: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The primary work location is the central office. As a Team Member, you will enjoy: Health, Dental, Vision, and Short-term Disability Benefits Employer Paid Life Insurance Voluntary Life Insurance Life insurance Paid Holidays 401K Paid Time Off (PTO) Professional Development Days

For description, visit PDF: ************************ gov/JFS - Program Administrator, Administrative Support Services - Job Statement. pdf

The front desk Administrative Assistant / Accounting Clerk plays a vital role in ensuring the smooth operation of the Danieli Corporation office by delivering comprehensive administrative support to internal staff and external clients. Serving as the primary point of contact for all administrative needs, this position exemplifies excellence in service, accountability, and collaboration. This role is expected to proactively identify and address support opportunities that enhance both internal operations and external customer interactions. All responsibilities are carried out with discretion, accuracy, and a commitment to team goals. Tasks and Day-to-Day activities in the role: * Assist the Finance Department with various assigned duties, including but not limited to filing, reviewing expense reports, processing invoices, etc. * Welcome visitors and guests with professionalism; offer refreshments and ensure a positive first impression * Ensure reception and common areas are clean, organized, and welcoming * Maintain cleanliness and organization of conference rooms * Coordinate group lunch orders upon request to support meetings and team gatherings * Monitor and maintain inventory of office supplies and kitchen essentials; place orders as needed to support daily operations * Prepare business cards and stationery orders from third-party vendors * Accept and sign for deliveries; maintain accurate records of incoming items * Collect, sort, and distribute incoming postal mail to appropriate recipients * Assist with the preparation and execution of company-wide mailings and communications * Provide administrative support for fleet vehicle management * Coordinate and manage travel arrangements for Danieli staff on an as-needed basis * Support the HR Department with planning, coordination, and execution of company-sponsored events such as parties and picnics, ensuring all logistical and hospitality details are managed effectively

Announcement In our journey of creating transformative value for our clients, we are happy to announce that our two sister companies: Pyramid Consulting International - ************************* and Enovio Consulting - ********************** have merged. Our new company is known as Pyrovio. This Project Management Assistant position provides support to Project Managers who oversee projects within the Electrical Transmission industry. Travel to/from various project-related function may be required approximately 10% of the time. Essential Job Duties and Responsibilities Prepare project bid packages Respond to bidder RFI's Interface with bidder/ contractor personnel Attend job kickoff and walk down meetings Assist in the development of project schedules using established software systems Gather, organize and validate data for project financial forecasts Input data into various programs and maintain various cost and forecasting reports Assist in the development of cash flow/ forecast plans/ budgets using established software systems Assess and report on project performance using established industry standards Document and provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public Participate in project status meetings Coordinate the execution of internal and field checklists Assist with other project management support tasks as needed Required Qualifications: High level of interpersonal skills High level of organization skills High attention to detail Able to efficiently multitask Proficient in MS Suite of software Valid driver's license Experience in Utility industry in Transmission or Distribution Bachelor's degree in engineering, project management or construction management from an accredited college or its equivalent in education and experience Desired Qualifications Experience with Primavera P6

Administrative Assistant Augment-HR is looking for a talented administrative assistant to join the team This position will be based onsite with one of our clients and is a possible contract to hire assignment. Qualifications Administrative Assistant Augment - Hr. is looking for a talented administrative assistant to join the team. This position will be based onsite with one of our clients and is a contract to hire assignment with the opportunity to go fulltime. Requirements High School diploma or equivalent, minimum 3 years office/clerical related experience. Excellent knowledge of Microsoft Word, Excel, and PowerPoint. Familiarity with other Microsoft office applications is desirable. Requires outstanding attention to detail and ability to handle multiple tasks at once. Self-starter, team player, ability to work with a partnership mentality. This position is responsible for general administrative support to a specific department within the company. This role will act as a main point of contact among managers, employees, and vendors. To be successful in this role, candidate should be well-organized and have excellent verbal and written communication skills. Time-management is critical, as well as the ability to act and correspond without guidance. This position will contribute to the efficiency of our business by providing personalized and thorough support to departments within the division. Other duties include, but are not limited to: Duties Organizing department filing system Internal/external meeting and event arrangements Reserving of conference rooms Ordering and maintaining department specific supplies Arranging equipment maintenance or set-up as needed On-boarding and off-boarding of employees Monitoring and updating department calendar and seating charts Format information for internal and external communications/distributions (Memos, Emails, Presentations, Reports - electronic or otherwise) Creating and editing PowerPoint presentations Tracking required training for department personnel Making copies of printed material Additional duties as assigned by supervisor or management to assist in the overall success of the group and company Job Type: Full-time

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is looking to hire a Workplace Coordinator who can provide a comprehensive Workplace Facilities Management service including providing high quality customer service and technical support provision to all the users of the Akron Arcadis office. Understanding and using relevant Facilities Management procedures and processes to ensure consistency and compliance. Maintain office operations by receiving and distributing communications; maintain supplies and equipment; assist the office staff with Workplace projects, systems, and procedures. Support Workplace Operations (Ops) Regional Manager in the management of the office and provision of the facilities management agreed services for the office. Role accountabilities: Position responsibilities include, but are not limited to: Work as a team to provide the agreed facilities management service, including the provision of a reception service. Answer phone calls and greet clients/guests in a professional and positive manner. Forward information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff. Respond to customer queries in person, by email and phone to provide an effective customer service. Supports and enhances the office by taking ownership of Workplace Ops/office procedures/ functions; proactively explores opportunities to add value to the office and staff. Maintains Workplace Ops procedures in compliance with corporate processes/ policies. Resolve day to day office operational issues and escalate appropriately where necessary. Understand and use Facilities Management procedures and processes to carry out and record relevant tasks and activities. Develop an understanding of Facilities management, health and safety, and environmental management responsibilities and contribute to their compliance. Manages office overhead budget, explains variances. Works with Indirect Project Manager, Regional Workplace Ops Manager, and Program Manager to review office budget as needed. Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items. Maintains Workplace equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation. Maintain and troubleshoot AV equipment; ensure proper functionality and operation for meetings, events, and presentations. Liaison to Property Management/Property Maintenance. Coordinate building/suite access badges for staff. Work to resolve office suite issues when needed. Use Facilities Management tools including a helpdesk, document management, and booking systems to accurately record information and escalate any issues. Order regionally for line manager-requested new hire computer peripherals. For local new hires, review authorization documents and complete/submit employer section of verifications. Provide virtual Workplace Ops support to other offices within region. Coordinates catering, set up/tear down of internal/client meetings and events as needed. Maintain schedule and coordination of conference room meeting spaces. Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain). Be onsite for and assist with office moves. To include but not limited to assisting with coordinating of vendors, relocation of files, assisting in decommissioning of existing space and organizing of new space. Qualifications & Experience: Position requirements include, but are not limited to: Minimum years of experience: 2-4 years Previous experience in a facilities management, administrative or customer service role. (Preferred) Education required: Associates or Equivalent work experience Registrations/Certifications preferred: Notary Strong Microsoft Office skills (Teams, Word, Excel, PowerPoint) Strong Interpersonal and organizational skills. Basic Financial skills, able to work with budgets and invoices. Exercises discretion and confidentiality. Deals effectively with rapidly changing priorities and last-minute deadlines. Detail-oriented, dependable, proactive and ability to work with minimum supervision. Potential travel required for this position. This position does not manage others Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $22/Hr - $25/Hr. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. #LI-VS1

Secretarial/Clerical Date Available: To Be Determined MINIMUM QUALIFICATIONS: High School Graduate or equivalent. Knowledge of and ability to demonstrate basic business-related skills. Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions. Ability to organize and prioritize tasks in order to effectively work within timeline. Clerical experience beyond minimum required. Ability to perform duties requiring strictest confidentiality. Excellent communication skills and ability to work cooperatively with other personnel. Willing to cross-train with other positions. ADDITIONAL PREFERED QUALIFICATIONS: Bachelor Degree, Associate degree or academic hours completed beyond high school. Experience gained in any unit of the school system. SUPERVISION RECEIVED: Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed. DUTIES: Greet school visitors while interacting with the public in the school office or other settings. Ensure that ALL visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office. Assist students, public and staff as needed. Direct visitors to appropriate destinations. Share responsibility with other clerical team members in the operation of the PK-8 school office and be directly responsible to the Principal or designee(s). Be responsible for your specific pod data. Assist in areas of public relations and communications with students, staff, families and community. Assist in scheduling, as needed, exercising priority, including: Building assemblies; Parent/Teacher conferences; Building meetings; and Any other appointments as required. Keep constantly informed of school policies, guidelines and procedures. Answer incoming phone lines and assist person on the phone as needed. Help pupils, staff members and parents with routine problems. Receive and deliver messages to staff and students, electronic and/or hard copy, according to building and district protocol. Prepare, receive and distribute inter-office, U.S. and electronic mail as required. Operate office machines and maintain supplies for copy machines, faxes, etc. Maintain student information in DASL and permanent record files which include: Enrolling student; Withdrawing student and releasing pertinent information to school; Attaching end of year grade stickers to student's permanent record card; Assist in retention lists and summer school grades; Attaching or recording end of year assessment data to student assessment record; Prepare 8 th grade files at the end of the school year to be sent to the High School; and Account for all pupils enrolled for the previous year. Enter all daily attendance in computer, maintain and retain hard copy files including: Daily attendance; Tardy to school; Excuses from previous attendance days; Early releases; and Any other changes that are required regarding student attendance. Type daily attendance bulletin and distribute or post for staff. Call in daily enrollment and attendance numbers through ADM count week. Maintain record of students on Home Instruction, JJC, etc. Verify pupil attendance for staff, parents and various agencies, Family Services, Social Security, etc. Record telephone calls from parents regarding attendance. Assist Principals, School Community Liaisons and appropriate personnel in recognizing known truant students. Input all suspension and any other discipline related issues into the proper computer program. Distribute and mail all suspensions and communications home to families as directed. Type requests for expulsion and pre-expulsion as needed (including copying discipline information, record card and attendance for each student.) Notify Principal of date and time of each hearing. Abide by the rules, regulations, policies and procedures of The Warren City School District Board of Education. Perform other relevant duties as may be assigned by Superintendent/CEO, Building Principal and/or designated supervisor. SALARY: Salary Table E, Pay Range IV, Salary per negotiated union contract. CONTRACT: 214 Days (42 Weeks); 7.5 hours per day, 37.5 hours per week. Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met. PROCEDURE FOR MAKING APPLICATION: Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or via email at *********************************, by the closing date indicated above. External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at ********************************* click on "Job Opportunities", then "Apply" next to appropriate Job ID 608 or "Start an application for employment." Once your application is complete and submitted, you will receive a confirmation number. Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.

Hours are 5:30 AM - 2:00 PM. Coordinates and supports daily schedules and projects for Physical Therapy Rehab Center. Gathers, analyzes data and generates required reports for Rehab management. Supports clerical staff in the maintenance and distribution of reports and record keeping. Coordinates scheduling of patients, physicians, and testing appropriateness. Other duties as deemed by the Director. Education Minimum: High School Diploma or equivalent Preferred: Graduate of Business or Medical Secretary Program; medical terminology Experience Minimum: Two years of secretarial experience using current software applications. Preferred: Past experience in a medical environment. Other Requirements Proven computer skills. Excellent communication and organizational skills; high level of confidentiality and discretion. Physical Requirements: The following frequency definitions apply to all Physical Requirements unless otherwise noted: Standing - Remaining on one's feet in an upright position remaining stationary - OCCASIONAL Walking - Remaining upright on one's feet, and moving about - FREQUENT Sitting - Body remains in a seated position - FREQUENT Stooping - To bend the body downward and forward by bending the spine at the waist - OCCASIONAL Bending - To flex the upper body forward - OCCASIONAL Twisting - To rotate the upper body forward - OCCASIONAL Stairs - To ascend and descend stairs - OCCASIONAL Squatting - To move the body downwards by bending both knees - OCCASIONAL Reaching Horizontal - To extend the arms and hands outward, remaining under shoulder height - OCCASIONAL Reaching Overhead - To extend the arms and hands up and out over shoulder height - OCCASIONAL Grasping - Using functional gripping of the hand to handle an object - OCCASIONAL Finger Manipulation* - To manipulate objects with the use of fingers - CONSTANT Seeing* - Using visual feedback to accomplish a task or activity - FREQUENT Hearing* - Using sound feedback to accomplish a task or activity - FREQUENT Repetitive Upper Extremity Use - Using the arms and/or hands continuously or more than 2/3 of the total time -CONSTANT Repetitive Lower Extremity Use - Using the legs and/or feet continuously or more than 2/3 of the total time - CONSTANT Material Handling Pushing - To exert a force upon an object in order to move it in a certain direction Pushing refers to moving an object away from the person OCCASIONAL Pulling - To exert a force upon an object in order to move it in a certain direction Pulling refers to moving an object towards the person OCCASIONAL