The Operations Coordinator for Specialty Services at our New Jersey (Rockaway) provides essential administrative and dispatching support to ensure the efficient service and repair of hydraulic and induction heating/bolting equipment. This role is responsible for maintaining OEM production schedules, managing work-in-progress within the Machine Shop, and supporting customer data management and business growth initiatives.
Key Responsibilities
• Coordinate and track the service and repair workflow for hydraulic and induction heating/bolting equipment, ensuring timely completion and adherence to OEM production schedules.
• Generate and process work orders, allocate in-house staffing resources for field service work.
• Maintain and update work-in-progress (WIP) status for all jobs ensuring effective scheduling and resource allocation to optimize productivity.
• Prepare, organize, and maintain all documentation related to field service work, including customer files, service records, and warranty claims.
• Support asset inventory management by tracking parts, tools, and supplies, initiating reorders, and ensuring accurate records of stock levels.
• Serve as a point of contact for internal teams, customers, and vendors regarding repair status, scheduling, and documentation needs.
• Assist in the implementation and maintenance of customer relationship management, ensuring accurate and up-to-date customer information and service history.
• Provide administrative support for growth activities, including lead tracking, customer follow-ups, and preparation of reports or presentations as needed.
• Support compliance with quality control, safety, and operational procedures within the repair center and machine shop.
• Collaborate with technicians, sales, and management to resolve issues, improve processes, and ensure customer satisfaction.
Qualifications
• High school diploma or equivalent required, Associate degree in business administration, operations management, or a related field preferred.
• Prior experience in an administrative, operations, or repair coordination role, preferably in an industrial or technical service environment.
• Strong organizational and multitasking skills with the ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with repair management or CRM software.
• Excellent written and verbal communication skills, with a customer service orientation.
• Familiarity with production scheduling, inventory management, and basic accounting or bookkeeping is a plus.
• Ability to work collaboratively in a fast-paced, dynamic environment and adapt to changing priorities.
• Attention to detail and a methodical approach to documentation and process management.
Reporting Structure
• Reports in a matrix reporting structure to the Director of Operations and the Manager, Operations Coordinator.
• Works closely with field service technicians, sales staff, and customer service representatives.
Key Competencies
• Time management and prioritization
• Effective communication and interpersonal skills
• Problem-solving and process improvement
• Teamwork and collaboration
• Customer focus and relationship management
This position is critical to ensuring the smooth operation of the Northeast Territory, supporting both the technical and administrative aspects of service delivery, and contributing to the overall growth of the business.
$37k-50k yearly est. 5d ago
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OSP Permit Coordinator
Eaton Fiber 4.7
Coordinator job in Bergenfield, NJ
Eaton Fiber is seeking an experienced Permitting / Right of Way Coordinator to be the subject matter expert on all permitting of a large fiber deployment in the various markets. Experience in right-of-way and encroachment permits for telecommunication build preferred. Candidate must have local permitting experience and an understanding of the permitting application process for multiple Jurisdictions.
Requirements and Responsibilities
In conjunction with Engineering, coordinate and acquire permits and agreements in all aspects of an Eaton Fiber build deployment project.
Oversee the movement of permits from design by the vendor to the jurisdiction.
Oversee relations between our vendor and the jurisdictions as well as manage the quality and direction requested by the jurisdiction and intervene when necessary to ensure that permit requirements are being fulfilled.
Ensure all permit payments are timely and invoiced appropriately
As necessary, interfaces with jurisdictional staff to ensure compliance with applicable laws, codes, and ordinances, and leverage regulatory status to support deployment objectives.
Collaborates and coordinates with internal functional groups to resolve permit issues and achieve project milestones, ensuring on-time and on-budget network delivery.
Tracks permit project progress and maintain accurate data entry.
Coordinates network permitting functions, including reviewing project reports, identifying issues, and ensuring adherence to cycle times and project forecasting accuracy.
Ensures all permits are submitted in a timely manner to ensure fiber build projects are not delayed.
Ensure are permits are worked in a timely manner and are closed with the issuing authority correctly.
Other duties as maybe assigned.
What we are looking for:
Bachelor's degree and min 5+ years of permitting experience in either the engineering, construction, architecture, or telecommunications industries;
Experience with and understanding of wireline technologies specifically OSP fiber builds (buried/aerial, UG)
Familiarity with coordinating ROW issues and managing OSP for aerial Fiber Optic networks.
Ability to manage permitting processes, including highway, railroad, city, county, state, and municipal requirements for telecommunications construction.
Local knowledge of traffic control permitting requirements.
Expertise in Microsoft Office programs and Adobe Acrobat. Working knowledge of Google Earth/Maps.
Highly organized, self-starter, and detail-oriented with excellent time management and strong attention to detail.
Possess strong professional written, verbal, and interpersonal communication skills, including the ability to negotiate, build consensus, and provide solutions to problems.
Ability to take direction with ease, including changes to schedule and workflow priorities, and work independently or as a team member.
Critical thinking skills to make assessments and provide solutions to problems.
$46k-59k yearly est. 3d ago
Repair Coordinator
Franzoso Contracting Inc.
Coordinator job in Croton-on-Hudson, NY
Are you looking for a new challenge in a fast-paced, stable industry?
The home improvement industry is always in constant demand, and Franzoso Contracting is proud to be the largest and most reputable residential roofing contractor in the region-named Best of Westchester's Best Roofing Contractor for eight consecutive years.
We are currently seeking a driven, customer-focused professional to join our team as a Repair Project Coordinator.
About the Role
The Repair and Service Division is a vital component of Franzoso Contracting's sales engine. This department supports our past customers with follow-up service work while also serving as a primary entry point for new customer inquiries. In many cases, the Repair Department is the first interaction a homeowner has with our company.
The Repair Project Coordinator plays a key role in managing repair and service requests while working closely with the broader sales team. This position helps coordinate inspections, qualify customer needs, and identify opportunities where smaller repair projects can naturally lead to larger home improvement solutions. This role plays a key part in converting basic service calls into long-term, higher-value customer relationships.
Services supported by this department include roof, siding, and gutter repairs, as well as roof shampoo cleaning services. As the “tip of the spear” in the sales process, the Repair Project Coordinator helps create Franzoso customers for life by combining exceptional service with consultative sales skills.
Key Responsibilities & Qualifications
The ideal candidate will demonstrate:
Exceptional professionalism and a strong commitment to customer service excellence
Experience handling a high volume of inbound calls, emails, and service inquiries
Sales experience, including qualifying prospective clients, setting expectations, and gaining commitment to service and inspection appointments
An understanding of the fast-paced home improvement sales cycle and the importance of follow-up, communication, and closing the loop with customers
Ability to prepare and present sales proposals for basic home improvement and repair services
Strong organizational and scheduling skills with attention to detail
Excellent computer skills, with experience using CRM platforms and Microsoft Office tools.
Experience in the home improvement industry and familiarity with roofing, siding, gutter, or window products is a plus, but not required
Position Details & Compensation
Hourly position with standard business hours, Monday through Friday (Saturday availability required on a rotating schedule)
Starting pay range: $20-$26 per hour, based on experience
Bonus opportunities available for motivated, performance-driven individuals
If you enjoy combining customer service with sales, thrive in a dynamic environment, and want to play a meaningful role in growing customer relationships and revenue, we encourage you to apply and build your career with Franzoso Contracting.
$20-26 hourly 4d ago
Entry Level Operations/Client Coordinator
Teksystems 4.4
Coordinator job in Woodbury, NY
IMMEDIATE OPENINGS FOR ENTRY LEVEL OPERATION/CLIENT COORDINATOR OPPORTUNITY TO WORK FOR ONE OF THE LARGEST INDEPENDENT MEDICAL EXAMINATION COMPANIES IN THE AREA FULL TIME OPPORTUNITY WITH ROOM FOR ADVANCEMENT MONDAY - FRIDAY 830AM-5PM $22/HR WOODBURY, NY Qualifications:
* 1-2 years of customer service/admin experience in an office setting
* Bachelor Degree required
* Excellent communication skills
* Microsoft office proficient
Responsibilities: FULL TRAINING PROVIDED
* Handle and respond promptly to inquiries from clients and/or anyone acting on behalf of the client regarding questions, report status, concerns, or general requests for information.
* Utilize appropriate systems and databases to enter client or claimant information and or retrieve information.
* Verify all client information is current in the database and all client specific guidelines and or rules or information is documented in the system.
* Work independently and in partnership with other team members to ensure that questions are addressed, documented and cases are
* returned in a timely fashion.
* Direct calls to other departments as needed.
* Perform various clerical duties such as data entry, emailing and organizing.
* Assist in resolution of customer complaints.
* Notify management of any issues or concerns.
* Ensure all practices are carried out in accordance with state and federal safety and legal regulations.
*Job Type & Location*
This is a Contract to Hire position based out of Woodbury, NY.
*Pay and Benefits*The pay range for this position is $24.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*This is a fully onsite position in Woodbury,NY.
*Application Deadline*This position is anticipated to close on Jan 20, 2026.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
$24-24 hourly 6d ago
Wellness Coordinator
Restore Hyper Wellness Woodbury Long Island
Coordinator job in Woodbury, NY
Job Description
Hyper Wellness Representative/Wellness Coordinator
Restore Hyper Wellness
Are you passionate about helping people live healthier lives so they can do more of the things they love? If so, you're amazing! That's what we're all about at Restore, which means we're always seeking team members who share this passion. Our Hyper Wellness Representatives are the face of each Restore location and play an integral role in delivering a high-quality customer experience.
Key Roles of a Restore Hyper Wellness Representative
• Sell memberships and packages in alignment with client's wellness goals • Provide tours to new clients and educate on service pairings
• Assist clients over the phone and in person with questions about scheduling and memberships
• Ensure clients are completing waivers prior to running them through services
• Maintain a safe, clean and secure environment for all guests and employees
• Use multiple web-based platforms to communicate with leads and clients for booking • Understand product and service pairings, including contraindications
• Act as first line of customer service around questions and concerns with clients
• Performing opening and closing procedures including using checklists and sales dashboards
• Represent the brand by embodying Restore's core values and acting in alignment with the mission and vision of Restore Hyper Wellness and the Hyper Wellness lifestyle Qualities You Need to Succeed as a Restore Hyper Wellness Representative
• You're passionate about health and wellness
• You have at least one year of customer service experience in a retail environment
• Available evenings and weekends
• Tech saavy and able to manage multiple web platforms throughout the day
• Communication and collaboration are some of your strong suits
Benefits of Joining Restore
● A competitive salary & monthly bonus opportunities
● Complimentary and discounted access to Restore's innovative wellness services
● Vacation time
● The knowledge that you're making a positive impact on people's lives every day
Now, a Little About Us
Restore Hyper Wellness is the leading retail provider of alternative health and wellness modalities in the United States. Our goal is to make Hyper Wellness widely accessible, affordable, and fun. This means helping people from all walks of life feel better and perform at a higher level so they can do more of what they love in life. Inc. 5000 ranked Restore as the #113 Fastest Growing Company in America, the #17 Fastest Growing Company in Texas, and the #1 Hottest Franchise in America.
$39k-66k yearly est. 10d ago
SURGICAL COORDINATOR
Hess Spine and Orthopedics LLC 4.9
Coordinator job in Clifton, NJ
Benefits:
Company parties
Competitive salary
Flexible schedule
Free food & snacks
Health insurance
Opportunity for advancement
Paid time off
Wellness resources
About us
We are professional, agile, professional and our goal is to PROVIDE ORTHOPEDIC TREATMENT TO OUR PATIENTS .
Our work environment includes:
Modern office setting
Food provided
Food provided
Growth opportunities
SEEKING EXPERIENCED SURGICAL COORDINATOR FOR NEW JERSEY BASED PRACTICE. MUST HAVE EXPERIENCE. BILINGUAL NEEDED.
- Coordinate and schedule surgical procedures for patients- spine and extremity surgery
- Communicate with patients, surgeons, and other healthcare professionals to ensure smooth and efficient scheduling process
- Obtain necessary medical records and documentation for surgical procedures
- Verify insurance coverage and obtain pre-authorization for surgeries
- Assist patients with pre-operative instructions and provide support throughout the surgical process
- Maintain accurate and up-to-date patient records in electronic medical record system
- Collaborate with billing department to ensure accurate and timely billing for surgical procedures
- Provide administrative support to the surgical team as needed
```Qualifications```
- Previous experience in a medical office or providing medical administrative support is required
- Proficiency in using medical scheduling software such as Eaglesoft or eClinicalWorks is preferred
- Knowledge of HIPAA regulations and ability to maintain patient confidentiality is essential
- Strong organizational skills with attention to detail to ensure accurate scheduling and documentation
- Excellent communication skills, both written and verbal, to effectively interact with patients, surgeons, and other healthcare professionals
- Familiarity with medical terminology is preferred
- Ability to multitask and prioritize tasks in a fast-paced environment
- Strong computer skills, including proficiency in Microsoft Office Suite
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $23.00 - $27.00 per hour
Expected hours: 40 per week
Benefits:
Opportunities for advancement
Paid time off
Medical Specialty:
Surgery
Schedule:
8 hour shift
Monday to Friday
Experience:
SURGICAL COORDINATOR: 1 year (Required)
Language:
Spanish (Required)
Location:
Clifton, NJ 07012 (Preferred)
Ability to Relocate:
Clifton, NJ 07012: Relocate before starting work (Required)
Work Location: Clifton, NJ 07012
$23-27 hourly 25d ago
Academic Specialist/Coordinator, Mathematics Learning Center
Passaic County Community College 4.2
Coordinator job in Paterson, NJ
Job Description
We are seeking an Academic Specialist/Coordinator who reports to the Director of Developmental Mathematics and is responsible for overseeing the day-to-day operations of the Mathematics Learning Center. This position falls under the supervision of the Academic Deans and is a twelve (12) month in person full-time position. In addition to teaching, the Academic Specialist/Coordinator promotes and ensures the success of the Mathematics Learning Center (MLC) and provides support to students, tutors, and faculty.
This is a full-time, administrative position.
Example of Essential Functions:
Provides up to 12 credit hours of instruction per week. These hours can be any combination of lecture, laboratory, or field experiences.
Participates in curriculum development planning and program assessment projects.
Assists in the administration of grant activities (if any), assist with curriculum and assessment of project within grants.
Integrate modern technology and instructional tools effectively in the classroom.
Utilizes data informed strategies to support student success.
Conducts meeting as necessary for effective function of the program.
Participates in the College Governance Process as appropriate.
Attends professional development activities on and off campus.
Participates in all commencement events and other institutional ceremonies and events.
Supports student learning by maintaining regular office hours.
Performs other related duties as assigned by the Director of Developmental Mathematics and/or Dean.
Example of Specific Functions:
Conduct meetings with tutors as necessary for effective function of the MLC.
Assist Director of Developmental Mathematics (DDM) with interviewing, hiring, and training professional and peer tutors to ensure high-quality tutoring services in developmental and college level mathematics.
Maintain records on the usage of the MLC and communicate specific needs regarding students or identify patterns with classes with DDM in a timely manner (at least monthly).
Provide an annual report on the overall usage and other developments to the DDM.
Attend Mathematics Department meetings and report on issues and needs as related to the MLC.
Provide backup tutoring when professional and peer tutors are busy or unable to assist students.
Coordinate with the DDM to develop, review, and improve syllabi and curriculum for the Developmental Mathematics courses.
Deliver high-quality instruction in improved/updated courses.
Market and promote the Mathematics Learning Center across the PCCC campuses.
Participate and assist within program evaluation.
Collaborate with other tutoring centers on campus and other special programs (e.g., TRIO, EOF, STEM TRACS) with information about the MLC and provide outreach to students referred to the MLC through advising.
Qualifications:
Master's degree in mathematics education or a closely related field (such as mathematics with a strong background in education, or education with a strong background in mathematics).
Excellent interpersonal, organizational, and communication skills.
Ability to work both independently and as part of a team.
Secondary or college-level teaching experience.
Managerial experience.
The completion of a background check will be required for the selected candidate.
Compensation: Salary is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The starting salary for this position is $65,000.
Benefits: PCCC offers a variety of benefits which include:
Excellent New Jersey State health insurance plans
Dental Plan options 100% covered by employer
Retirement systems through New Jersey State
Tuition waivers for PCCC courses for employees and eligible dependents, per terms of the relevant labor contract (Some fees may still apply.)
Tuition reimbursement for all full-time employees, excluding grant-funded positions, per terms of the relevant labor contract
Short-term disability providing up to 26 weeks of paid leave, per terms of carrier (excluded for faculty and grant-funded positions)
Paid Holidays
Vacation, Sick, Personal, and Floating Holiday hours
(*Prorated based on hire date)
Vacation
Sick
Personal
Floating Holiday
Administrators
154 hours
105 hours
28 hours
14 hours
The college also offers optional programs such as:
Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
Flexible Spending Account allows employee to contribute pre-tax dollars to use for eligible out-of-pocket medical and dependent care expenses.
Supplemental insurance provides cash benefits to assist with out-of-pocket expenses when hurt or sick.
Voluntary Annuity Programs: Additional contributions to retirement account
$65k yearly 29d ago
Case Coordinator
The Prime Staffing 4.4
Coordinator job in Monsey, NY
They are looking to hire a Case Coordinator. The ideal candidate is smart, hardworking, detail-oriented, and has excellent communication skills. The candidate must be someone who takes initiative, follows through, and ensures nothing falls through the cracks.
Responsibilities:
Manage the client process
Serve as the primary point of contact for clients
Communicate with insurance companies as needed
Obtain and submit all required documents for client approval
Secure and maintain necessary authorizations
Oversee clients' care and ensure all steps are completed in a timely and organized manner
$37k-49k yearly est. 42d ago
Aftercare Coordinator
Abbott House 4.1
Coordinator job in Irvington, NY
The Aftercare Coordinator is responsible for discharge planning and associated aftercare services planning of each youth entering an Abbott House QRTP Group Home placement. Goals related to discharge and aftercare must be developed and presented in the first support plan and in every subsequent support plan thereafter while in the QRTP or EMPOWER placement. The aftercare coordinator will develop objectives that are measurable and may change throughout the youth's placement at the Group Home to reflect progress toward achieving the goals. The aftercare coordinator will provide required QRTP services as directed in 22-OCFS-ADMIN-07 for all Group Home youth for a minimum of six months post-discharge or step-down.
About Abbott House
Abbott House is an innovative community-based organization that helps children, families, adults and people with intellectual and developmental disabilities with complex needs build lasting foundations for a promising future. We operate programs in the New York Metropolitan area and Hudson Valley.
Duties & Responsibilities:
Expectations for in-facility discharge and aftercare planning include the following:
• Creation of the youth's discharge plan in conjunction with the youth's permanency team
• Face-to-face meetings with youth twice per month (one must include the family/discharge resource.
• Assessment of the needs of the youth's family and referrals to community resources as needed.
• Facilitation of permanency/support team meetings no less than monthly with key members of the agency staff, the youth, the youth's family, and other community resource members.
Expectations for post-discharge aftercare services include the following:
· Providing and/or facilitating the services identified in the final support plan (discharge plan)
· Engagement in the community upon program discharge from residential care to maintain successful transition to home and community or, in the case of a step-down, engagement with the program receiving the youth
· Identifying youth development and vocational resources in the home community
· Establishing a network of Supervised Setting Programs (SSPs)2, when needed, to move youth with permanency issues to a lower level of care to transition into the community
· Expediting youth transition into educational or vocational programs as appropriate
About You
You are the ideal candidate if you are passionate about the social services field and empowering underserved communities. Being compassionate, organized, self-motivated, driven, flexible and responsive are critical attributes to be successful in this role.
You have a Master's Degree in a related field (preferred). Bachelor's degree required.
You have experience within the child welfare system
You have understanding of Connections software (preferred).
You have excellent computer skills.
You have strong organizational and communication skills
You have a deep commitment to ensuring that all potential candidates and families are treated with respect and actively empowered in the aftercare/discharge planning process.
What We Offer:
Health Insurance
Dental insurance
Life Insurance
Employee assistance program
Flexible spending account
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
Professional growth opportunities
Employee Recognition Awards
$44k-59k yearly est. Auto-Apply 60d+ ago
Low Voltage Project Coordinator
Coranet 3.7
Coordinator job in Fairfield, NJ
Job Description
Low Voltage Project Coordinator
Coranet Corp is a leading national provider of Low Voltage Solutions - Structured Cabling Infrastructure, Wireless, Audio-visual, and Physical Security (access control and video surveillance). We partner with leading technology brands to design, install, and maintain comprehensive low-voltage solutions for our clients' real estate assets. We have won accolades as one of the fastest-growing private businesses in Inc. 5000 for four years in a row. We help companies of all sizes leverage low-voltage infrastructure solutions to modernize their operations and make their assets smart, secure, and connected.
Position Summary
As a Project Coordinator at Coranet, you will support and assist the operations team and Coranet project managers from start to completion of low-voltage IT infrastructure projects. Project Coordinators are the key liaisons between our Field Teams, Project Managers, Customers, and Partners. The Project Coordinator assists in proactively driving project execution, maintains clear and timely communication, and ensures we consistently exceed customer expectations. The ideal candidate will have strong organizational and communication skills, be self-motivated, and adaptable to the demands of our low-voltage integration project. You will have the opportunity to grow within our organization on a well-defined track and take on select individual account responsibilities. Project coordinators should be well-versed in current technology and tools - able to utilize basic computer programs from Outlook to Excel, as well as AI and other new PM tools to improve their job function and our project delivery. Project coordinators play a key role before working as project managers at Coranet.
Key Responsibilities
Documentation, Permitting & Closeout: Create and manage submittals, permits, as‑builts, warranties, test‑result PDFs, labels, and closeout packages in SimPro
Scheduling & Procurement: Update project schedules in Teams; enter and track POs in SimPro; generate weekly time‑tracking reports for PM review.
Field Engagement, Support, and Management: Assist in leading project on‑site kickoffs and surveys; support quality inspections; shadow PMs on small‑job scoping and quoting.
Communication & Reporting: Provide weekly status updates internally to PMs/executive team and externally to customers, subcontractors, and partners.
Project Management: Join project managers on client calls and status updates, assist with day-to-day activities
Issue Resolution: Anticipate and escalate risks; coordinate corrective actions to keep projects on schedule and within scope.
Customer Advocation: Act as clients' point of contact, manage expectations, resolve concerns, and ensure "right‑first‑time" delivery.
Project Tracking: Track project and JCO progress through SimPro.
Onsite Logistics & Equipment Management: Receive and stage materials in Fairfield office; coordinate testing‑equipment calibrations; schedule and manage van maintenance.
Required Tools: SimPro • Microsoft Office (Excel, Word) • Outlook
Career Path
Project Administrator → Project Coordinator → Assistant Project Manager → Project Manager
How You'll Succeed: By taking personal initiative, ownership of project workflows, staying attentive to deadlines, maintaining proactive communication, learning and expanding your knowledge of our services and solutions, and relentlessly pursuing "right‑first‑time" quality, you'll help Coranet deliver outstanding results and earn repeat business.
$49k-75k yearly est. 4d ago
Housing Coordinator
The Center for Family Support 4.3
Coordinator job in Hackensack, NJ
The Housing Coordinator for The Center for Family Support will maintain consistent relationships between NJ SHC staff, the Revenue Department Residential program, Guardians and Families, and other divisions of SHC to assist SHC clients with the referral and renewal of housing subsidies.
This role requires an individual to perform a variety of office duties to ensure timely application and renewal of housing subsidies while maintaining an effective working relationship with all parties involved.
The position is full-time and reports to the Entitlements Department at the New Jersey Admin office location.
The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, it shows our commitment and dedication to creating services that enhance and improve the quality of life for individuals with disabilities.
Our industry-leading benefits include:
401(k)
Dental Insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance
Responsibilities
Establish and maintain effective communication with SHC, Guardians, Residential program, and Families to obtain required documents to apply for and maintain housing subsidy.
Provide accurate and timely information and reports to SHC, Residential Program, and supportive housing providers on Housing referral, renewal, and placement process.
Follow up with residential programs, guardians, and families regarding tenancy agreements.
Collaborate with the Revenue Department to calculate, track, and manage personal allowances for the New Jersey residential caseload. Responsibilities include supporting compliance with state regulations, maintaining accurate financial records, and facilitating timely disbursement of funds to eligible individuals.
Update Client's records to maintain accurate tracking of client's housing application and housing benefits'.
Administrative tasks include filing, typing, copying, scanning, sorting, reviewing, and distributing housing packets to program staff for review and signatures.
Qualifications
Associate degree required
2+ years of employment experience in an administrative role
Benefits and Entitlements benefits experience preferred
Knowledge of housing subsidy application process in the State of New Jersey preferred
Strong computer skills including being proficient in Microsoft Office 365 (Excel, Word, Access & Teams)
Demonstrate a high level of professionalism and integrity in dealing with confidential information; ability to work independently and execute sound reasoning and judgment
High degree of accuracy and attention to detail
Strong organizational and time management skills
Excellent oral and written communication skills
The Center for Family Support provides equal employment opportunities to all. We celebrate the wonderful qualities that make each of us unique and greatly value how they enrich the work we do. If you want to work with a caring group of people making a difference in the lives of the people we serve, apply today!
Pay Range USD $22.00 - USD $22.00 /Hr.
$22 hourly Auto-Apply 60d+ ago
Regional High School Coordinator
Liquid Church 3.9
Coordinator job in Parsippany-Troy Hills, NJ
Big Win: A servant leader who develops leaders and nurtures the spiritual growth of students in partnership with their parents.
The Regional High School Coordinator serves under the High School Manager on the Ground War Team, with dotted-line oversight from the Hub Campus Pastor. A full-time position, the schedule generally includes full Sunday support and office hours Monday-Thursday at our central office in Parsippany, for a total of 40 hours.
Responsibilities
Sunday Experience
Students - Be present and intentional on Sundays to welcome and connect high school students to LHS through personal interactions at the Atrium Hub and in the Next Gen section of the Auditorium. Help them take next steps in finding community and belonging.
Parents - While the primary focus is connecting students, increase parent engagement by fostering partnership through consistent, clear communication about LHS groups, events, and opportunities for their students, and supporting parent initiatives.
Campus - Increase high school visibility by keeping the campus team informed of high school initiatives and events, partnering with the campus by attending campus meetings and events.
Volunteers
Recruit - Identify and approach interested individuals, manage the pipeline process, create a welcoming first-serve experience once the individual has been cleared to serve, process interest forms, work through the role-specific recruiting and selection process
Retain - Maintain regular communication through email, text, huddles, and team meetings; manage and share schedules; build community and provide spiritual care for team members; meet with Team Coaches; and offer ongoing training.
Reward - Appreciate and celebrate team members regularly
Curriculum & Mentorship Cohorts
Facilitate mentorship cohorts for high school students, creating intentional spaces for spiritual growth, leadership development, and deeper connection.
Gather feedback from leaders and ensure the curriculum is effectively designed and implemented.
Collaborate with the HS team to offer feedback and insights that directly benefit the discipleship of students.
Logistics and Planning
Participate in creative brainstorming, planning, and execution for HS events
Provide support for event prep, ordering, purchasing, and bin packing/transport prep.
Manage Next Gen inventory, oversee monthly cleanup, and organization of inventory spaces.
Qualifications
Education - Bachelor's Degree Preferred
Experience - 2 years of experience working with youth
Leadership - responsible for multiple moving pieces on any given Sunday and throughout the week. The person must have strong leadership capabilities and the ability to manage multiple projects at one time.
Detail-Oriented - the person must be able to keep many details straight and maintain a high level of excellence while multitasking.
Schedule - Available full-time hours Sunday through Thursday
Tech Savvy - Learns quickly and can adapt to changing technology with ease
Communication - Excellent verbal and written communication skills
Organization - Excellent organizational and problem-solving skills - Is cool under pressure
Relational ability - A “people” person who works well with Staff and volunteers of varying personality types.
ABOUT LIQUID
Liquid Church is a Bible-based, Christ-centered evangelical megachurch with a vision to “Saturate the State with the Gospel of Jesus Christ.” Since launching in 2007, Liquid has experienced 17 years of rapid growth & changed lives- baptizing over 3,100 people in Jesus' Name.
With multiple campuses located across New Jersey, over 5,000 people currently experience weekly services featuring dynamic Bible teaching, powerful worship, and cutting-edge family ministry. We have a passion for serving families with special needs, our hungry & homeless neighbors, and bringing clean water to thirsty nations.
Liquid is regularly spotlighted as one of America's “Top 100 Fastest-Growing Churches” by Outreach magazine. Our innovative approach to ministry has been featured on CNN, FOX News, and The Today Show. Read this NPR article to get a feel for our vibrant, ethnically diverse, multigenerational community.
$45k-62k yearly est. Auto-Apply 3d ago
Receptionist & Facilities Coordinator
Eileen Fisher 4.7
Coordinator job in Irvington, NY
EILEEN FISHER creates simple, sustainable, timeless clothes designed to work together as a system. We make our clothes with intention, supporting people to build their wardrobe meaningfully each season. And we make our clothes to last-and then take them back through our Renew team to be reworn and loved again, or through our Waste No More team, to be remade into entirely new felted designs. We believe in the fundamental potential of every person-our employees, our customers and those who make our clothes-and are committed to cultivating conditions that empower people. It's all part of our commitment to doing business in a way that helps build a better industry. And a better future. EILEEN FISHER is one of the largest women's fashion companies to be a certified B Corporation, which means we voluntarily meet high criteria for social and environmental performance, accountability, and transparency. Values Statement: As a founder led Company, our values are deeply embedded in and shape our culture. Our values are a shared responsibility embodied in every position and are intended to be woven into all that we do; how we approach our work and how we interact with one another. Our values support our commitment to Diversity, Equity + Inclusion, and our commitment to Sustainability guides us to protect our limited natural resources, fight climate change, support human rights and social impact, and inspire the fashion industry to embrace circularity. • We are authentic • We thrive in connection • We trust each other • We innovate through creativity • We are committed to the health of the whole • We are united by purpose. As the Receptionist & Facilities Coordinator, you will be an integral part of the Facilities team; from day-to-day operations of our Irvington Facility to playing a key role in ensuring invoices are handled in an efficient and accurate manner. This position requires a versatile and diligent professional who can seamlessly switch between receptionist duties, project coordination and invoicing responsibilities. You will be responsible for ensuring that all vendor invoices are received, processed, and tracked accurately, while also managing front desk responsibilities and assisting in office management tasks. Duties & Responsibilities:
Receptionist Duties:
Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
Answer and direct phone calls, take messages and provide information as needed.
Maintain a clean and organized front desk area.
Manage incoming and outgoing deliveries/packages at the front desk.
Coordinate meeting room reservations and assist with scheduling.
Assist with general office management tasks, such as office supplies inventory and coordinating maintenance requests.
Make daily rounds through the building to straighten meetings areas and kitchen areas at end of day.
Monitor office and facilities supplies, including ordering, restocking, and maintaining inventory levels. Create and maintain a system for ordering and tracking supplies in a cost-effective manner.
Act as Administrator for door access card system for new and outgoing employees to maintain accurate building access for Irvington and Secaucus locations. Ensure compliance with Building Access Control and CTPAT.
Act as back up for shipping coordinator when they are out of office, process incoming and outgoing packages and mail.
Support colleagues and management with ad-hoc administrative and event tasks such as ordering catering, arranging for car services, scanning documents, etc.
Project Duties:
Maintain an accurate list of current facilities vendors and contact information for stores and office locations. Research new vendors as needed for store and office projects.
Contact vendors, subcontractors and supplier to obtain quotes for assigned maintenance/repair projects. Review proposals with Dept Leaders for approval.
Liaise with contractors, suppliers and store teams to schedule services. Follow up with vendors and store teams to ensure the timely completion of scheduled services, adherence to scope of work and EF team satisfaction.
Assist in the ordering of required supplies for retail store or office projects. Track orders through to receipt and store/office location.
Maintain records of facility-related projects/maintenance activities including proposed start and completion dates, proposed costs and paid invoices.
Maintain up-to-date procedures, documentation and checklists.
Assist in documentation and reporting for facilities meetings/annual budget preparation.
Receive, review and code vendor invoices. Obtain approval from dept leaders and process vendor invoices, ensuring timely and accurate payments to vendors.
Verify that goods or services associated with invoices were delivered or completed as per the purchase order. Resolve invoice discrepancies and communicate with vendors and internal stakeholders to address any issues.
Assist in budget analysis by tracking and reporting on expenses.
Support recycling and sustainability initiatives and develop knowledge and skills
Benefits: • Corporate employees work 9/80 schedule (every other Friday off) • Annual Company Bonus Plan • 401(K) • Employee Stock Ownership Plan • Generous Paid Time Off (including holidays & year-end closure, personal observance days) • Comprehensive Health Insurance (medical, vision, dental, FSA & HSA, life ins, etc.) • Flexible Reimbursement Program (education, PTO related expenses, spa services, fitness/ exercise fees, etc.) • Commitment to wellbeing activities (Employee Assistance Program, wellness gatherings) • Clothing Allowance • EILEEN FISHER Friends Discount Program (25% off product) Required Experience
Education: High School Diploma or equivalent; additional education or relevant experience is a plus.
3+ Years experience in a receptionist or administrative role.
· Familiarity with basic accounting principles and invoice processing.
· Proficiency with spreadsheets (e.g., Microsoft Excel/Google Sheets).
· Excellent interpersonal and communication skills.
· Exceptional organizational and time management abilities.
· Detail-oriented with a strong commitment to accuracy.
· Ability to work independently and as part of a team.
· A strong “customer service” orientation while maintaining a positive and supportive work environment is essential.
A curious and progressive mindset, with a focus on continuous improvement and streamlining processes.
Ability to perform moderate physical labor required for room set ups, moving rolling racks and/or boxes through building including frequent bending, walking, pushing and lifting. Must be able to lift at least 25lbs.
· PERFORMS OTHER RELATED DUTIES AND ASSIGNMENTS AS REQUIRED.
Location: Irvington, NY (On Site) Work Schedule: 9/80 Schedule (40 Hours/Week), Monday: 8:30am - 6pm, Tuesday-Thursday: 9:30am - 7pm, Friday: 8:30am - 5pm with every other Friday off. The hiring salary range for this role is $24-$28/hr. dependent upon experience and qualifications.
EILEEN FISHER, Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.
$24-28 hourly 10d ago
Him Archive Coordinator Health Information Management Full-Time Day Shift 24691
Bergen New Bridge Medical Center 4.7
Coordinator job in Paramus, NJ
Join Our Team at New Bridge Medical Center!**
We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you're passionate about making a difference and thrive in a collaborative setting, New Bridge Medical Center is looking for a HIM Archive Coordinator.
Principal Duties and Responsibilities
Pick up and reconciliation of all discharged encounters throughout Hospital units pursuant to assigned schedule
Demonstrates competency in the medical record analysis process for IP, ED, LTC, OP and SDS encounters and assists with all patient types as needed and directed by management including chart scanning, prepping, indexing, and quality review.
Demonstrates ability to use computer applications e.g. OneContent, Paragon proficiently
Demonstrates an ability to prioritize work and meet productivity requirements as directly and outlined by management.
Retrieves medical record documentation for patient care
Place like documents in the appropriate order for scanning
Accurately assemble LTC Records
Review each record for poor original documents
Knowledge of prepping and scanning medical records in order to coordinate staff and appropriate workflows.
Reconcile and box records being sent to our archive vendor, including accessing the archive portal to request records to be picked up or requesting records to be delivered when in need for ROI and Internal Audits.
Reconcile, log and box all medical records scanned from previous month to be placed in our store room to be shredded after 30 days from the last day of previous month, it included transporting the boxes to building 8-6, and then placing paper charts in tote containers at the end of the month to be shredded by the vendor. The person would need to be able to lift boxes with records to be transferred to store room.
Process and merge medical records reported as duplicate, by reviewing medical information in both Paragon and OneContent to make sure merged MRNs accordingly.
Demonstrate ability to assist physicians or other clinical staff
Performs duties in accordance with established procedures, protocols and department standards
Correctly identify and Inpatient, Outpatient & Emergency room record
Basic knowledge of scanning process, assuring scanned documents are legible.
Demonstrate the ability to reconcile charts delivered to HIM via the appropriate list
Participates in departmental and organizational performance improvement activities.
Adheres to the organizational Code of Conduct and Ethics which outlines collaborative work, professional demeanor, and the ability to understand the mission, vision, and values of BNMBC while respecting patient privacy, confidentiality, and care.
Maintain patient, medical record, department and employee confidentially at all times.
Minimum Knowledge and Skills Required
EMR Experience
Microsoft Office/Computer proficient
Excellent oral and written communication skills
Excellent interpersonal/customer service skills
Certification, Registration, or Licensure Required
AHIMA certification preferred.
Salary commensurate with experience within posted range
$40,000-$60,000/ Year
We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans. We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays. Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development.
$40k-60k yearly 37d ago
Resident Hall Coordinator
Dutchess Community College 4.1
Coordinator job in Poughkeepsie, NY
RSS Job Feed Department: Student Advocacy and Accountability Locations: Poughkeepsie, NY Posted: Dec 26, 2025 Closes: Open Until Filled Type: Full-time Position ID: 196006 Share
Located in the heart of New York's beautiful and historic mid-Hudson Valley, just 90 minutes north of New York City, Dutchess Community College (DCC) is one of 64 colleges within the State University of New York, the largest comprehensive public higher education system in the country.
DCC's strategic direction is guided by four lenses through which we view our work: Students. Learning. Community. Growth. We are committed to respecting individuality, embracing diversity, being "student-ready," partnering with and serving our community inclusively. The College welcomes and seeks to grow pools of prospective employees who share and are anxious to support the institution's core values: Excellence. Collaboration. Engagement. Equity. Innovation.
Job Description:
The Dutchess Community College Association Office of Residence Life and Housing is seeking a responsible, dynamic, and self-motivated individual for the position of Residence Coordinator (RC). The RC provides leadership for the Academic Housing program, supervision of student staff members, serves in the on-call rotation, and facilitates student health, safety and success for 475 residents. The RC is a 12-month live-in position that reports to the Director of Academic Housing.
The responsibilities of the Resident Hall Coordinator are:
* Recruit, train, supervise, evaluate, advise, and mentor assigned student staff (Resident Assistants, Front Desk Assistants, and Student Assistants).
* Conduct individual employee and group employee meetings as needed.
* Participate in the professional staff on-call rotation including nights, weekends, and holidays.
* Provide interventions and support students through emergency situations, mental health and medical incidents, roommate conflicts, and conduct concerns.
* Develop, implement, and provide oversight for residence hall programming.
* Provide oversight for allocated budget.
* Develop and implement hall and floor meetings to inform residents, to address resident's concerns, and to create solutions to improve student success and retention.
* Provide guidance and coach students, both individually and in groups, concerning academic, social, and personal problems.
* Serve as a liaison with campus partners, including, but not limited to: Housekeeping, Maintenance, Campus Safety and Security, Health Services, and Counseling Services.
* Participate in departmental and interdepartmental committees, functions, and projects.
* Collaborate with Campus Safety and Security to assist in maintaining an appropriate residence hall environment.
* Support the development and implementation of Residence Hall Orientation for first year residents.
* Conduct investigations of incidents that violate the DC Student Code of Conduct and the Conklin Hall Residence Hall Handbook that occur in the residence hall and adjudicate low-level conduct cases for incidents that occur in Conklin Hall within established guidelines.
* Other duties as assigned.
Residence Hall Coordinators are considered essential employees of the Association and may be required to work in order to provide essential services for students when other staff cannot. This may include official college closing due to extreme weather or other emergencies, and when other professional staff members may not be able to be on campus.
Requirements:
Required Qualifications:
* Bachelor's Degree Required; Master's degree preferred.
* One or more years of student affairs experience, with residence life experience preferred.
* Strong leadership, interpersonal, oral and written communication skills.
* Experience interacting with a diverse population, program development and community development.
Additional Information:
Additional Information:
The compensation for this 12-month live-in position includes:
* Salary: $42,500
* Comprehensive benefits including medical, dental, and life insurance; Employer contribution 403b retirement plan and match;
* Furnished one-bedroom apartment;
* $500.00 dining dollars per semester
* Cable and high-speed Internet service
* Laundry and Fitness Center access
* Campus Parking
Application Instructions:
To be considered please submit an online application, resume and cover letter electronically by clicking on the APPLY NOW button below.
All required documents must be uploaded in order for your application to be reviewed and considered. Please click here to login to check/edit your profile or to upload additional documents.
Please click CONTACT US if you need assistance applying through this website.
Dutchess Community College is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. DCC is committed to the principle of diversity and encourages applications from women, minorities, veterans, the disabled and all others (AA/EOE).
$42.5k yearly 21d ago
Project Coordinator
Porven Ltd.
Coordinator job in Ramsey, NJ
Job Title:
Project Coordinator
Job Category:
Administrative Support Workers
Full-Time
Department:
Administration
FLSA Status:
Non-Exempt
Reports To:
Project Manager
Salary:
Benefits:
401K match, 3-tier medical insurance plan, 2 tier Dental insurance plan, Vision Insurance, Pet Insurance, Employer paid life insurance, Critical illness, hospital indemnity & accident insurance, Tuition Reimbursement, PTO
Purpose:
Support project management activities, coordinate project timelines, and ensure the successful execution of projects. The ideal candidate has strong communication skills, excellent problem-solving abilities, and a passion for delivering high-quality results in a fast-paced environment.
General Description:
Assist in the coordination and scheduling of project activities, ensuring that tasks are completed on time and within budget.
Identifying any potential risks or issues and proposing strategies.
Coordinate with cross-functional teams to ensure effective communication, resource allocation, and task execution.
Facilitate project meetings, including preparing agendas and following up on action items.
Maintain project documentation, including project plans, status reports, change requests, and other relevant project artifacts.
Liaise with clients and contractors to ensure smooth project execution and timely resolution of any issues or conflicts.
General Requirements:
Bachelor's degree in Business Administration, Project Management, or a related field is preferred.
Proven experience as a project coordinator or in a similar role, preferably within the architecture and design industry.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, with the ability to work effectively.
Project management software and tools, such as Microsoft Project and JIRA, are preferred but not required. AutoCAD proficiency is required.
Must be knowledgeable in Residential and Commercial construction and remodeling.
Detail-orientated with a focus on quality and accuracy in work deliverables.
Ability to adapt quickly to changing priorities and handle multiple projects simultaneously.
PHYSICAL (Employee must)
MENTAL (Employee must be able to)
ENVIRONMENTAL (exposed to)
R
Bent/Squat
F
Sit
F
Read
F
Write
R
Excessive noise
R
Crawl/Kneel
F
Stand
F
Comprehend
O
Do algebra
R
Moving machinery, heavy loads
R
Climb
F
Walk
F
Speak
F
Reason/Analyze
R
Marked temperature changes
R
Reach/Stretch
R
Push/Pull
F
Do statistics
F
Other calculations
R
Dust. Fumes, gases, radiation
R
Fine Dexterity
Other
Other
Other
R
Driving motorized equipment/cars
R
Carry/lift Load
Light (up to 25lbs)
Other
Other
Other
F = Frequently O = Occasionally R = Rarely
$46k-73k yearly est. Auto-Apply 60d+ ago
Coordinator, Sales
Takasago International Corporation u s a 4.5
Coordinator job in Rockleigh, NJ
We invite you to join Takasago, where you can be innovative and contribute to society through technology. The management of Takasago aims to create a company where each employee can experience a sense of fulfillment and happiness at a high level. Specifically, we strive to establish an environment where people from diverse backgrounds can work with joy and a sense of purpose, create a system that supports individual growth, and above all, implement management practices that enable employees to achieve a healthy work-life balance.
$37k-45k yearly est. Auto-Apply 53d ago
Legal Case Coordinator, General Litigation
Harwood Lloyd, LLP 3.9
Coordinator job in Hackensack, NJ
Job Description
Legal Case Coordinator
Harwood Lloyd, LLP of Hackensack, NJ is looking to hire a full-time Legal Case Coordinator to join us in our Insurance Defense Department. Are you a forward-thinking team player who is determined to succeed? Would you like to work for a successful law firm that is not only known as being trustworthy and hardworking but also dedicated to giving back to our community? Are you an energetic problem solver that is passionate about the law? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences? If so, please read on!
We offer a competitive benefits package for our full-time employees that includes health and dental insurance, long-term disability, firm-paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays plus more! Perks like mid-week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff! If this sounds like the right opportunity for you, please apply now!
ABOUT HARWOOD LLOYD, LLP
Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm.
Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers.
Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally.
LEGAL CASE COORDINATOR, INSURANCE DEFENSE
As a Legal Case Coordinator in Insurance Defense, you work hand-in-hand with our attorneys to provide daily administrative support by composing discovery letters and pleadings, filing motions and organizing exhibits, and opening, maintaining and organizing client files. Whether it's monitoring attorney's calendars and answering client calls with a professional telephone etiquette, or scheduling Zoom meetings, your accuracy, thoroughness, and attention to detail ensure that things are done right the first time.
Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with clients, the courts, and colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority.
QUALIFICATIONS FOR A LEGAL ASSISTANT
At least 2 years of legal assistant experience working for a law firm
Previous experience with court filings and court procedures.
Excellent organizational skills with ability to multi-task
Strong knowledge of Microsoft Word.
Ability to work independently and as a team member
The urgency to provide above-and-beyond customer service
Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills? Are you flexible and resilient in an ever-evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality? If so, then you might just be perfect for this Legal Assistant position!
WORK SCHEDULE
This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position.
READY TO JOIN OUR LAW FIRM?
If you feel that you would be right for this Legal Assistant position at our law firm, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
$29k-36k yearly est. 15d ago
Project Coordinator
Rimepro Inc.
Coordinator job in Hampton, NJ
Job Description
We are representing a reputable mechanical contractor seeking a motivated Project Coordinator to support project management and field operations across multiple commercial construction projects. This position plays an important role in maintaining project documentation, assisting with procurement, and ensuring effective communication between the office and field teams. The ideal candidate is detail-oriented, organized, and eager to grow within a collaborative and fast-paced environment.
Key Responsibilities:
1. Project Documentation & Controls
Maintain project logs including RFIs, submittals, drawing updates, and change orders
Review, process, and track submittals for compliance with project specifications and schedules
Coordinate with design teams and consultants to resolve discrepancies in drawings and details
Assist in preparing project schedules, manpower reports, and progress updates
2. Procurement & Purchasing Support
Prepare purchase orders, track material deliveries, and coordinate with vendors and suppliers
Verify materials and equipment meet contract requirements before installation
Maintain an up-to-date procurement log aligned with construction sequencing
3. Field Coordination
Support Superintendents by reviewing installation drawings and clarifying details for field crews
Coordinate with subcontractors to resolve field conflicts and ensure safety compliance
Participate in site walks to confirm work quality and adherence to plans and specifications
4. Change Management
Identify and document potential scope changes, delays, or claims
Assist Project Managers with pricing change orders and preparing backup documentation
Track approved changes and update project budgets and schedules accordingly
5. Communication & Meetings
Prepare meeting minutes for internal and external project meetings
Distribute updated drawings, specifications, and instructions to the field and subcontractors
Act as liaison between the office and field to maintain clear communication and accountability
6. Closeout & Turnover
Assemble project closeout documentation including O&M manuals, warranties, as-builts, and testing reports
Assist with punch list management and ensure final turnover packages meet client requirements
Qualifications:
Bachelor's degree in Construction Management, Engineering, or related field preferred
2+ years of experience in commercial construction or project coordination
Proficiency in Procore, Bluebeam, and Microsoft Office Suite
Strong written and verbal communication skills
Highly organized and detail-oriented with the ability to multitask effectively
Proactive and collaborative team player with problem-solving skills
Compensation + Benefits:
Competitive base salary based on experience
Comprehensive health, dental, and vision insurance
401(k) retirement plan with company match
Paid time off and company-recognized holidays
Professional development and advancement opportunities
$46k-73k yearly est. 3d ago
Academic Specialist/Coordinator, Mathematics Learning Center
Passaic County Community College 4.2
Coordinator job in Paterson, NJ
We are seeking an Academic Specialist/Coordinator who reports to the Director of Developmental Mathematics and is responsible for overseeing the day-to-day operations of the Mathematics Learning Center. This position falls under the supervision of the Academic Deans and is a twelve (12) month in person full-time position. In addition to teaching, the Academic Specialist/Coordinator promotes and ensures the success of the Mathematics Learning Center (MLC) and provides support to students, tutors, and faculty.
This is a full-time, administrative position.
Example of Essential Functions:
Provides up to 12 credit hours of instruction per week. These hours can be any combination of lecture, laboratory, or field experiences.
Participates in curriculum development planning and program assessment projects.
Assists in the administration of grant activities (if any), assist with curriculum and assessment of project within grants.
Integrate modern technology and instructional tools effectively in the classroom.
Utilizes data informed strategies to support student success.
Conducts meeting as necessary for effective function of the program.
Participates in the College Governance Process as appropriate.
Attends professional development activities on and off campus.
Participates in all commencement events and other institutional ceremonies and events.
Supports student learning by maintaining regular office hours.
Performs other related duties as assigned by the Director of Developmental Mathematics and/or Dean.
Example of Specific Functions:
Conduct meetings with tutors as necessary for effective function of the MLC.
Assist Director of Developmental Mathematics (DDM) with interviewing, hiring, and training professional and peer tutors to ensure high-quality tutoring services in developmental and college level mathematics.
Maintain records on the usage of the MLC and communicate specific needs regarding students or identify patterns with classes with DDM in a timely manner (at least monthly).
Provide an annual report on the overall usage and other developments to the DDM.
Attend Mathematics Department meetings and report on issues and needs as related to the MLC.
Provide backup tutoring when professional and peer tutors are busy or unable to assist students.
Coordinate with the DDM to develop, review, and improve syllabi and curriculum for the Developmental Mathematics courses.
Deliver high-quality instruction in improved/updated courses.
Market and promote the Mathematics Learning Center across the PCCC campuses.
Participate and assist within program evaluation.
Collaborate with other tutoring centers on campus and other special programs (e.g., TRIO, EOF, STEM TRACS) with information about the MLC and provide outreach to students referred to the MLC through advising.
Qualifications:
Master's degree in mathematics education or a closely related field (such as mathematics with a strong background in education, or education with a strong background in mathematics).
Excellent interpersonal, organizational, and communication skills.
Ability to work both independently and as part of a team.
Secondary or college-level teaching experience.
Managerial experience.
The completion of a background check will be required for the selected candidate.
Compensation: Salary is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The starting salary for this position is $65,000.
Benefits: PCCC offers a variety of benefits which include:
Excellent New Jersey State health insurance plans
Dental Plan options 100% covered by employer
Retirement systems through New Jersey State
Tuition waivers for PCCC courses for employees and eligible dependents, per terms of the relevant labor contract (Some fees may still apply.)
Tuition reimbursement for all full-time employees, excluding grant-funded positions, per terms of the relevant labor contract
Short-term disability providing up to 26 weeks of paid leave, per terms of carrier (excluded for faculty and grant-funded positions)
Paid Holidays
Vacation, Sick, Personal, and Floating Holiday hours
(*Prorated based on hire date)
Vacation
Sick
Personal
Floating Holiday
Administrators
154 hours
105 hours
28 hours
14 hours
The college also offers optional programs such as:
Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
Flexible Spending Account allows employee to contribute pre-tax dollars to use for eligible out-of-pocket medical and dependent care expenses.
Supplemental insurance provides cash benefits to assist with out-of-pocket expenses when hurt or sick.
Voluntary Annuity Programs: Additional contributions to retirement account
The average coordinator in Chester, NY earns between $32,000 and $81,000 annually. This compares to the national average coordinator range of $27,000 to $61,000.
Average coordinator salary in Chester, NY
$51,000
What are the biggest employers of Coordinators in Chester, NY?
The biggest employers of Coordinators in Chester, NY are: