Project assistant jobs in Augusta, ME

Responsibilities Noblis MSD's **Fleet Introduction Project** provides Pre-Commissioning Support to a ship's Prospective Commanding Officer, Executive Officer and Department Heads for administrative and technical services. Fleet Introduction work is performed in an integrated support team environment that includes government and Noblis MSD teams that work closely with PEO SHIPS, Supervisor of Shipbuilding and Repair, Shipbuilder, BUPERS, ISIC, Personnel Support Detachments, Regional Support Offices and the ship's Crewmembers. The candidate will provide **Project Assistant** support as follows: + Receive, review and distribute Command correspondence and take appropriate action. + Upload and format instructions for each Command. + Maintain correspondence and serial logs. + Manage all correspondence within database. + Track the progress of the POA&M for Commanding Officer and Executive Officer and assist with resolution for delinquent requirements. + Assist in routing entitlement requests through ship's chain of Command. + Typing and formatting command correspondence for routing and approval. + Provide assistance in DTS, and Personnel check-ins as required. + Handle details privately that are FOUO in nature. + Draft and compose emails professionally + Assist in other administrative areas within our group of Admin, Personnel, Travel and Security and other duties when required. Required Qualifications High School diploma, or equivalent, 4 or more years of experience + Experience with MS Office, including Outlook, Word, Excel and Access. + Candidate will provide the ships with programs, documentation and deliverables electronically during crew development through move-aboard. + Data Base management is required to operate and update the Fleet Introduction Plan of Action and Milestone Program, Lessons Learned, and Administrative databases. + Effective written and oral communication skills are essential in this team orientated-customer service position. + Judgement is required in resolving various problems and making routine recommendations. + Ability to lift 50lbs. + Ability to obtain a Secret clearance + Must be a US citizen. Desired Qualifications + Candidate will need to organize tasks and services and be able to work with competing priorities. + Work independently as well as within a team environment. + Experience with DTS, NSIPS, MMPA, and Salesforce applications. + Understanding military terms and practices is beneficial. + Active Secret clearance preferred. Overview Noblis (*********************** and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us (***************************************** **Why work at a Noblis company?** Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards (************************************ . Noblis maintains a drug-free workplace. * _Remote/hybrid status is subject to change based on Noblis and/or government requirements_ Commitment to Non-Discrimination All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us (*************************************** . EEO is the Law (************************************************* | E-Verify (********************************************************************************************************************** | Right to Work (**************************************************************** Total Rewards At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits (************************************* page on our Careers (**************************** site. Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package. Posted Salary Range USD $21.20 - USD $33.14 /Hr.

The University of Maine at Augusta is seeking applicants for a full-time Administrative Specialist, Career Level 3 (CL3) position in Division of Enrollment Management. The CL3 will assistance students and applicants in Enrollment and Information Services; supporting student service questions regarding registration, billing, financial aid, and general university information. This position will also focus on support for Financial Aid emails and phone calls. This position is located on the Augusta campus and is currently assigned to UMA's Capital Center in the Augusta Marketplace. There will be no remote work. Tasks are completed following defined procedures and standards, and the specific steps of most routine tasks are defined. Duties include, but are not limited to: Handling verbal and written communications for a broad range of questions, issues and requests in assigned area of responsibility; preparing customized memos and related communications for non-routine issues; identifying needs of various parties to determine appropriate response. Developing and maintaining complex databases. Researching, sorting and summarizing a variety of routine and some non-routine data and information; integrating information from multiple data sources, and applying basic problem solving as needed. Planning and coordinating simple projects and events. Interpreting policies and procedures in order to provide support and direction to internal and external parties. Reviewing, interpreting, and explaining policies/procedures to students/partners/other staff. Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures; handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules; preparing individualized responses for non-routine and/or escalated issues. Supporting student needs by responding to questions. Representing the department to internal and external parties (e.g., at meetings, conferences, etc.). Developing complex queries requiring connections between multiple tables/databases in response to non-routine issues. Evaluating the impact of events, programs, and activities. Organizing and coordinating special projects and/or initiatives for the Vice President of Enrollment Management and Marketing, and Director of Enrollment Partnerships. Provide clerical and administrative support for the Vice President and the Director of Enrollment Partnerships in the Division of Enrollment Management. Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m., with required morning, lunch, and afternoon breaks. Occasional additional, evening and/or weekend hours may be required. Working Conditions: Positions in this class typically require: stooping, kneeling, crouching, reaching, walking, pushing, pulling, fingering, grasping, talking, hearing, seeing, and repetitive motions. Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Wage: $21.09 per hour or the appropriate transfer rate for current University of Maine System employees. Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more. Qualifications: Required: High school diploma or GED; AND three years of academic or administrative support experience. Computer literacy, including proficiency with Microsoft applications and data entry and retrieval Excellent organizational skills and attention to detail Excellent oral and written communication skills, including strong telephone and interpersonal communication skills Ability to work as part of a team and independently Ability to problem-solve in a fast-paced environment Must enjoy working with the public both by telephone, electronically, and in person Preferred: 60 credits or more of higher education or equivalent work experience and training Experience working in higher education, preferably student enrollment functions Knowledge of student enterprise data systems such as PeopleSoft/Oracle Campus Solutions Familiarity with contact relationship management (CRM) databases Familiarity with the University of Maine at Augusta or the University of Maine System. Knowledge of document imaging and management. A full position description can be found online here. Application Process: To apply, please submit the following documents via the "Apply for Position" link: Cover letter Resume Be prepared to provide contact information for three professional references when requested. Incomplete application materials cannot be considered. We are not able to consider applicants who require Visa sponsorship support. Review of applications will begin immediately. Applications received after December 2, 2025, will be considered at the discretion of the university. Background screening is mandatory for the successful applicant. Equal Opportunity Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at *********************** . Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report.

The Cross Family of Agencies welcomes you. We need your talent and expertise. Job Title: Administrative Specialist Reports To: Personal Lines Manager, Lewiston Seeking reliable, detail‑oriented Administrative Specialist to support our insurance agency's day‑to‑day administrative operations. This role involves reception, vendor coordination, handle processing for personal lines and commercial lines, organizing internal events (e.g. office luncheons), tracking and ordering office supplies and other tasks to ensure the office runs smoothly. Key Responsibilities: Reception & Front Desk Greet clients, visitors, and vendors in a professional and helpful manner. Answer, screen, and forward phone calls; manage voicemail and respond or redirect messages appropriately. Handle incoming and outgoing correspondence (mail, PDF/email documents). Maintain a clean, welcoming front desk and reception area. Works with IT & Management Team for various IT and branch location safety protocols and procedures Office Event Coordination Plan, schedule, and execute internal office events with branch leadership, such as luncheons, holiday parties, staff meetings. Handle catering, venue or space set‑up, clean up, and manage budget/expenses for events. Administrative & General Office Duties Maintain and order office supplies; track inventory. Filing (physical or electronic), scanning, copying, and maintaining document organization. Assist branch leadership with basic bookkeeping / expense tracking for office operations if needed. Assist with internal reporting tasks, preparing materials, compiling data for meetings. Other Duties Support other agency staff (producers, customer service, etc.) with ad hoc tasks, such as C/L Proposals and Summaries Continuous learning and assistance in maintaining knowledge of insurance policies / industry protocols, especially as related to COIs and carrier requirements. Ensure confidentiality and appropriate handling of sensitive documents and information. Qualifications: High school diploma or equivalent; additional coursework or certification is a plus. Proven experience in an administrative or office support role, preferably in insurance or a related field. Strong organizational skills, attention to detail, and ability to manage multiple tasks/priorities simultaneously. Excellent verbal and written communication skills. Proficiency with standard office software: Microsoft Office (Word, Excel, Outlook), plus ability to learn agency management systems or COI issuance tools. Customer service mindset: friendly, professional, responsive. Ability to work independently but also collaborate well in a team environment. Problems‑solving attitude; resourceful; ability to follow through on tasks with minimal supervision. Working Conditions: Full‑time, Monday through Friday in an office setting. Some physical activity such as moving office supplies, setting up spaces for lunch/events, light lifting. Compensation: The hourly rate range for this role is $19.00-$21.00 [annually/hourly]. Actual compensation will be based on factors including location, skills, experience, and internal equity. Cross Insurance offers a comprehensive benefits package including medical, dental, vision, 401(k) with match, paid time off, and more

The Bowdoin College Investments office, located in midtown New York City, is responsible for managing the College's $2.7 billion endowment which supports a substantial portion of the College's spending. The Investments team is seeking a dynamic Office Manager & Administrative Coordinator to work in the New York City office in executing the important behind-the-scenes administrative functions that keep the office functioning efficiently. The Office Manager & Administrative Coordinator is an integral team member serving as a liaison between the team in New York City and the Operations team in Maine. Benefits: Pay: $30.00 - $38.00/hour based on experience Bonus Potential Monday to Friday - 37.5 hour work week - 7.5 hours per day, with some limited overtime as needed Some opportunity for Hybrid work Health, Dental, and Vision Insurance Paid Time Off Additional details about our benefits package can be viewed online - **************************************************** Responsibilities: Office Management - Provide professional telephone and office reception. Maintain office, including requests for repairs and maintenance of office equipment and building issues. Serve as primary liaison between New York and Maine Operations Office. Monitor office supplies and order as necessary. Maintain and update contacts. Write and maintain procedures for office tasks. Calendar and Travel - Maintain calendar and scheduling for the Investments team. Assist with expense management and travel reimbursement. Coordinate travel options and arrangements, including air travel, hotel reservations, and ground travel. Document Management - Communicate with specific managers as well as create mail merges for large scale communications. Prepare documents for mailings: including formatting, copying, binding and distribution.

Job Description Employment Type: Intern Division: Project Management Department: Project Management The Project Management Intern supports Project Engineers, Project Managers, and Superintendents in coordinating and executing construction projects. This role offers hands-on experience in project documentation, scheduling, communication, and field support within a dynamic construction environment. Responsibilities / Essential Functions Assist and support Project Engineers, Project Managers, and Superintendents on assigned projects. Demonstrate flexibility and adaptability as a team player with strong communication and organizational skills. Process submittals and gather/distribute information; maintain high-quality project documentation and ensure processes stay within budget and on schedule. Attend project meetings and accurately record meeting minutes. Assist with tracking and inspecting material deliveries. Perform other tasks as assigned by the project team. Key Skills Strong written and verbal communication skills. Broad understanding of the construction industry. Strong initiative and problem-solving abilities. Team-oriented with strong dependability. Ability to maintain discretion and confidentiality at all times. Strong organizational and time management skills. Ability to understand and follow directions effectively. Outstanding attention to detail. Ability to manage time effectively and handle multiple responsibilities while meeting strict deadlines. Required Experience Currently pursuing a Bachelor's Degree in a relevant field. Demonstrated interest in construction management and the construction industry. Proficiency in Microsoft Office and general computer efficiency. Basic math and accounting skills.

The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information. **Key Responsibilities:** + Develop familiarity with Project Management methodologies and of contract stipulations and requirements. + Become knowledgeable of the ER&R/1095-A project and CMS policies and standards. + Ensure all project-identified processes and methodologies are executed and followed as applicable + Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans. + Prepare meeting agendas; capture and send meeting minutes for client meetings + Coordinate data collection for reporting and data analysis + Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported. + Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager. + Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log. + Monitor and escalate issues as appropriate. + Excellent verbal and written communication and organizational skills. + Attention to details and multi-tasking abilities. + Problem solving skills. **Required minimum qualifications:** + Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree. + 1 additional year of relevant experience + Experience working in a fast paced and deadline driven environment. + Must be a US Citizen Candidates that do not meet the required qualifications will not be considered. **Preferred qualifications:** + Excellent written and verbal communication skills. + Excellent organizational skills and ability to effectively multi-task. + Familiarity with project management tools methodologies. + Ability to learn quickly. + Strong ability to work as a team and individually. **Compensation Ranges** Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. **EEO Requirements** It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. **Disclaimer** The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 72,000 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.

TD Bank is a member of TD Bank Group and a subsidiary of The Toronto-Dominion Bank of Toronto, Canada, a top 10 financial services company in North America. The Toronto-Dominion Bank trades on the New York and Toronto stock exchanges under the ticker symbol "TD". For more information visit ********** Job Description Summary: The main function of a Project Specialist is to plan, direct, or coordinate activities in such fields as engineering, research and development, financial systems and product roll-out, etc or any other non-IT based project. Job Responsibilities: ? Coordinate projects, making detailed plans to accomplish goals and directing the integration of technical activities. ? Present and explain proposals, reports and findings to clients. ? May recruit employees, assign, direct, and evaluate their work, and oversee the development and maintenance of staff competence. ? Analyze technology, resource needs and market demand, to plan and assess the feasibility of projects. Skills: ? Verbal and written communication skills, problem solving skills, attention to detail and interpersonal skills. ? Basic ability to work independently and manage one?s time. ? Basic knowledge of production processes, quality control, costs and other techniques for maximizing the effective manufacture and distribution of goods. ? Basic knowledge of business and management principles involved in strategic planning, resource allocation, and production methods. ? Basic knowledge of computer software, such as MS Word, MS PowerPoint, MS Project, Visio etc. Qualifications Must Haves: Previous project based work within Regulatory space (huge asset) Excellent communication, both written and verbal Must have experience working against tight deadlines within a fast paced environment Comfortable with MS Suites & Visio Project Planning Additional InformationAll your information will be kept confidential according to EEO guidelines.

Full-time Description Do you have a genuine and caring interest in working with the elderly? Are you highly organized, possess outstanding interpersonal skills and display a high level of energy and enthusiasm? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals! Hiring immediately! Woodlands Senior Living is the first senior living organization in Maine to have earned an accreditation by The Joint Commission! What does this mean for you? You could have the opportunity to work with an organization that has surpassed high-level standards of quality, safety and experience for the residents, families and staff served. We are a Maine-based, family-owned-and-operated organization that provides the people of Maine a trusted partner in assisted living and memory care. Our mission is to make each day the best day possible for every resident we serve. Our teammates are committed to high standards of behavior to deliver the highest quality of care and provide a safe and inclusive work environment. What you will do as an Administrative Assistant: Scheduling and conducting/coordinating the conduct of general and job-specific orientation and ensuring complete and accurate documentation of such. Submitting reports to designated recipients. Conducting facility-level payroll procedures. Performing all other related duties as assigned by the Executive Director/Administrator. The benefits to join the team: Vacation and holiday pay because you deserve time to relax and recharge Referral bonus to show our appreciation for seeking new team members Tuition assistance because we believe in the investment of your growth and success Health, dental, vision and supplemental benefits to support your health 401(k) savings and investment plan to prepare for your future Requirements What you'll bring to the role: Must be 18 years of age Must provide proof of immunization/immunity to MMR and Varicella Strong command of the English language with the ability to follow oral and written instructions with precision Salary Description $18 - $25/hour

Acuren is seeking Entry Level NDT Assistants for operations in Auburn, ME. THIS WILL BE A CALLOUT/TRAVEL POSITION. NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

Title: Academic Administrative Assistant - Pettengill Hall First Floor The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the three academic units: Program in Digital and Computational Studies, Department of History, and Department of Politics. Job Duties: Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events. Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases. May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College. Supports the academic departments by performing other duties as assigned or as needed. Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education Bachelor's degree preferred. An equivalent combination of education and experience will be considered. Experience 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. Experience working within a complex office environment with frequently shifting tasks and priorities. Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. Excellent communication (written, verbal, and listening) skills. Strong problem solving and analytical skills. Finds comfort and enjoyment in the creative process. Impeccable discretion and ability to maintain confidentiality. Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. Ability to work independently and handle multiple priorities with minimal supervision. Highly motivated and demonstrates initiative. Impeccable organizational skills and ability to coordinate resources within the college community. Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. Keen attention to detail. Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). Willingness and ability to learn additional applications as needed. Ability to work independently and as part of a team. Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. *Benefits may be tied to years of service or may be prorated for employees working less than full-time or 12 months. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Description: The Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments. Essential Functions Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for leadership. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Performs other related duties as assigned. Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Benefits: Flexible schedule Paid time off Paid training Requirements: Physical Requirements Ability to do standing/sedentary tasks for long periods of time. Ability to perform a range of motion tasks including but not limited to stretching, stooping and lifting. Ability to lift 15 pounds. Qualifications High School Diploma or GED Two years of experience in an administrative role preferred. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Authorized to work in the United States. Equal Employment Opportunity Hope Family Partners is an Equal Opportunity Employer.

Hammond Lumber Company, voted 2025's Best Places to Work in Maine, is seeking a Full-Time Cashier/Administrative Assistant for our Fairfield, Maine location. Administrative Assistant Job Responsibilities: Duties could include, but not are not limited to processing receivables and credit returns, filing, expediting, and cashier functions. Full Time Benefits Medical Insurance & Prescription Drug Plan Dental Insurance Flexible Spending Account Health Savings Account Employee Purchase Discount 401(k) Plan Discretionary Bonuses Paid Holidays Paid Time Off Volunteer Time Off Group Life and Accidental Death & Dismemberment Insurance Short Term Disability Insurance EAP and Work Life Plan Paid Parental Leave Employee Outings Employee Charge Accounts Mileage reimbursement for travel to other Hammond branch locations as needed Requirements Previous experience in an administrative role preferred Previous experience in customer service preferred Excellent telephone skills preferred Ability to travel to other Hammond branch locations for training as needed Ideal candidate must be self-motivated and able to handle multiple projects simultaneously in a fast-paced environment Salary Description Up to $45,000 annually

We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's office operations for a 4-month temporary role. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role primarily be responsible for answering phones, greeting clients, scanning in client documents, filing, and other small administrative tasks around the office. This position offers an opportunity to work in a professional environment where organizational skills and efficiency are highly valued.

MaineHealth Corporate Professional - Nonclinical This position provides support to seven MaineHealth hospitals across two regions: Coastal and Mountain. In this role, you'll work closely with the Regional Directors to assist with operational and project needs, including pulling and analyzing data, creating dashboards, and developing Smartsheet trackers. You will also help plan and coordinate onsite leadership meetings, facilitate events, and manage other project-related tasks. Additionally, you'll provide administrative support, such as calendar management, candidate screening, and interview coordination. This is a dynamic position that combines analytical work with hands-on involvement in recruitment and operational processes, offering great exposure to both regional leadership and hospital operations. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Bachelor's Degree or equivalent experience required. * License/Certifications: N/A * Experience: Three years of advanced administrative support experience required. * Additional Skills/Requirements Required: Proficient with Microsoft Office * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

If you are a current YAI employee, please click this link to apply through your Workday account. Regional Administrative Professional Under direction of the Regional Support Supervisor or other regional leader, the Regional Administrative Professional travels to each assigned program across the region on a regular, rotating basis to support the consistent, accurate and timely entry and maintenance of important program-related information. Obtains and appropriately enters documentation and information into electronic or other files or systems and in accordance with applicable rules, regulations, processes and procedures. Reconciles receipts, ledgers and petty cash; conducts reviews of records, documents and other confirmations for assigned programs, as needed or requested. Key/Essential Functions & Responsibilities * Reports on-site to each assigned location for a full workday to perform administrative duties to support maintaining compliance with documentation requirements, tracking, monitoring and entry of data and/or completing reconciliations on a regular, rotating basis (e.g. every two weeks). * Obtains, accesses and reviews documentation as needed, in coordination with applicable Program Supervisor or designee; may assist with obtaining documentation from other internal or external sources, including care managers, families, or other internal departments. * Scans, saves, names/renames and/or uploads appropriate documentation into shared folders and electronic systems in accordance with applicable policies and procedures. * Performs data entry in electronic systems and/or completes forms or other documents by entering information from receipts, records or statements. * Supports assigned programs with fiscal systems including ledgers, fee determinations and/or invoices appropriately documenting or entering information, performing basic numeric calculations (adding or subtracting) to reconcile ledgers or total expenses and selecting appropriate codes for invoices following provided instructions. * Reviews and confirms that assigned programs are meeting applicable requirements and that supporting tracking and documentation are complete, timely and accurate, escalating inconsistencies, concerns or missing entries to Program Supervisor for the below and other similar processes/areas: * Ensuring fire book is updated with appropriate documentation and signatures for all drills * Assisting with tracking of program-specific or other required trainings * Reviewing observations to ensure that minimum monthly requirements are met and electronic documentation is completed/accessible * Assisting with scanning, uploading and/or confirming entries in Digital Agency (DA) for anecdotals or other medical documentation in coordination with Health Care Specialist or Program Supervisor * Monitors and reconciles petty cash for assigned programs, completing necessary paperwork, data entry and accounting for expenditures by reviewing, totaling and documenting receipts; assists other regional programs as directed, by reviewing, completing transmittal or other documentation and/or performing data entry. * Escalates all questions and concerns regarding documentation, reconciliations or appropriate handling and entries to Program Supervisor or designee and/or to direct supervisor, as applicable. * While on-site at a program or at the direction of supervisor, may assist with program-related inquiries to obtain, check, confirm or find information or documentation (e.g. confirming vehicle identification numbers). * May assist with notifications, requests and other inquiries by making phone calls and/or sending emails to internal or external sources to obtain information or documentation, as directed by supervisor or Program Supervisor or designee. * May make suggestions for handling or compiling administrative paperwork to expedite or improve administrative processes; escalates suggestions to supervisor for review and to ensure continuity across the region. * Performs all other duties, as assigned. Minimum Qualification Requirements including education, experience, licensure/certification, etc. and essential physical capabilities (e.g. lifting, assisting lifting, standing, etc.) * High school diploma or its educational equivalent; and * Six months (6) months of experience working in an administrative support or similar role performing data entry, clerical or related duties; or * Satisfactory combination of education, experience and/or training; and * Ability to travel to and work from each assigned program across the region on a regular, rotating schedule, typically during normal business hours on weekdays. * Ability to use and willingness to learn various electronic systems and files to enter, locate, upload and record information or documents including, but not limited to Workday, Digital Agency (DA) and share drive/Intranet * Excellent time management and organizational skills and ability to multi-task. * Ability to work independently and effectively in a team setting and obtain necessary information, while remaining flexible to prioritize specific program needs and tasks as directed by Program Supervisors. * Familiarity with Microsoft Office specifically with Outlook, SharePoint and OneDrive. Preferred Qualification Requirements (desired requirements beyond MQRs above) * Experience with data entry and reconciling data, including financial and purchasing data (ledgers, petty cash, invoices, etc.) * Previous experience using Workday or Digital Agency Compensation range $16.50/hour - $16.50/hour All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

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Freshwater Ecosystem Science - 3-year Visiting Assistant Professor - Colby College The Environmental Studies (ES) Department at Colby College invites applications for a three-year visiting assistant professor position in freshwater ecosystem science to begin in the fall of 2026. We seek candidates with scholarship and teaching experience in freshwater ecosystem science. We are particularly interested in candidates with a focus on one or more of the following: limnology, stream ecology, wetland ecology, aquatic ecosystem ecology, biogeochemistry, agricultural ecosystems, freshwater pollution, and climate change. Teaching responsibilities may include an intermediate-level course in freshwater aquatic ecology with a field lab, an introductory environmental studies course, general ecology, a senior research capstone course for environmental science majors, or elective courses in the candidate's area of specialty. The successful candidate will also have opportunities to engage in research with undergraduate students, including advising senior theses. Colby's Environmental Studies Department is one of the oldest in the country. The department offers majors in Environmental Policy, Environmental Science, and Environmental Computation, and minors in Environmental Studies and Marine Science. Core faculty include multi- and interdisciplinary scholars from diverse disciplines and more than two dozen affiliated faculty from a variety of other departments. Members of the ES department engage in basic and applied environmental research at the local, regional, and global scale. The ES department works closely with Colby institutes including the Buck Lab for Climate and Environment, the Davis Institute for Artificial Intelligence, and other departments at Colby including Biology, Chemistry, and Geology. The ES department also collaborates with numerous off-campus partners, including the Bigelow Laboratory for Ocean Sciences, the 7 Lakes Alliance, and numerous state or federal environmental agencies. In 2013, Colby was the fourth college or university in the United States to declare net zero carbon emissions. Colby's ongoing efforts towards sustainability include green building development and significant resources for student environmental research, civic engagement, and internships. For more information about the Environmental Studies Department, faculty, and curriculum, please see the website: *********************************** Candidates should have a Ph.D., be engaged in ecological or environmental science research, and have a strong commitment to undergraduate education. Candidates who are ABD with an expected completion date prior to fall 2026 will be considered. The search committee is especially interested in candidates who, through their research, teaching, and/or service, will contribute to access, opportunity, and inclusion within the campus community. Colby is a private, coeducational liberal arts college that admits students and makes personnel decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. The principle of not discriminating on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, caste, national or ethnic origin, marital status, genetic information, political beliefs, veteran or military status, parental status, pregnancy, childbirth or related medical conditions, physical or mental disability unrelated to the job or course of study requirements is consistent with the mission of a liberal arts college and the law.

Title: Academic Administrative Assistant - Pettengill Hall First Floor The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the three academic units: Program in Digital and Computational Studies, Department of History, and Department of Politics. Job Duties: * Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. * Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. * Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. * Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events. * Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. * May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases. * May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. * May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. * Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College. * Supports the academic departments by performing other duties as assigned or as needed. * Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education * Bachelor's degree preferred. * An equivalent combination of education and experience will be considered. Experience * 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. * Experience working within a complex office environment with frequently shifting tasks and priorities. * Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. * Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge * Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. * Excellent communication (written, verbal, and listening) skills. * Strong problem solving and analytical skills. * Finds comfort and enjoyment in the creative process. * Impeccable discretion and ability to maintain confidentiality. * Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. * Ability to work independently and handle multiple priorities with minimal supervision. * Highly motivated and demonstrates initiative. * Impeccable organizational skills and ability to coordinate resources within the college community. * Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. * Keen attention to detail. * Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). * Willingness and ability to learn additional applications as needed. * Ability to work independently and as part of a team. * Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. *Benefits may be tied to years of service or may be prorated for employees working less than full-time or 12 months. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Employment Type: Intern Division: Project Management Department: Project Management The Project Management Intern supports Project Engineers, Project Managers, and Superintendents in coordinating and executing construction projects. This role offers hands-on experience in project documentation, scheduling, communication, and field support within a dynamic construction environment. Responsibilities / Essential Functions * Assist and support Project Engineers, Project Managers, and Superintendents on assigned projects. * Demonstrate flexibility and adaptability as a team player with strong communication and organizational skills. * Process submittals and gather/distribute information; maintain high-quality project documentation and ensure processes stay within budget and on schedule. * Attend project meetings and accurately record meeting minutes. * Assist with tracking and inspecting material deliveries. * Perform other tasks as assigned by the project team. Key Skills * Strong written and verbal communication skills. * Broad understanding of the construction industry. * Strong initiative and problem-solving abilities. * Team-oriented with strong dependability. * Ability to maintain discretion and confidentiality at all times. * Strong organizational and time management skills. * Ability to understand and follow directions effectively. * Outstanding attention to detail. * Ability to manage time effectively and handle multiple responsibilities while meeting strict deadlines. Required Experience * Currently pursuing a Bachelor's Degree in a relevant field. * Demonstrated interest in construction management and the construction industry. * Proficiency in Microsoft Office and general computer efficiency. * Basic math and accounting skills.