Project assistant jobs in Baraboo, WI

Why JP Cullen? We specialize in the “Tough Jobs” no one else can do and we need the Project Assistant with the right leadership skills to get even the most difficult jobs done on time, in budget, every time. We have exciting new project opportunities across the country. Wisconsin-based $850 million, created in 1892, 5th generation family-owned construction management firm Seeking to be the construction manager of choice for the toughest jobs in the region. Our clients have high expectations and our projects are high profile. We seek a “secret weapon” that will help further separate us from the pack. Our Mission: To identify, hire, train, and retain the best people to serve our customers. Overview We're a collaborative group of highly motivated professionals seeking a team member to support project teams. This position carries a high level of responsibility in helping JP Cullen execute construction projects and you'll be an integral part of that process. The ideal candidate has a business acumen and can gather, comprehend, and distribute information to all affected project stakeholders. Responsibilities Support the Project Manager, Superintendent, and/or Site Engineer on Accounting and Operations activities and more: Enter and submit time sheets Verify time & material (T&M) tickets from field to Payroll Gather and send new employee information to Payroll Maintain and distribute trend charts, Procore reports, Operator Inspection sheets, concrete and soil testing reports, Daily End of Shift reports, etc. Schedule Jobsite Visits, Operations Plans, Pre-installs, and various meetings with clients, Architect/Engineer, and Subcontractors Take jobsite photos on a weekly basis & distribute accordingly Coordinate safety lunches Print job information for field personnel and foremen as needed Update and post safety signage Order supplies for the field (lumber, hardware, etc.) Send Yard Orders and Tool transfers to the Yard Draft, send, track, and execute Subcontracts and Agreements Ensure correct information is gathered and distributed to the project team: Distribute drawings & contract documents when new documents are produced by the design team Receive, send & track submittals (e.g., product data, shop drawings, and samples) to and from subcontractors, suppliers & designers. Assist in the change management process: Submit/Assist with submitting all Requests for Information (RFIs) Submit/Assist with submitting all Requests for Information (RFI's) Track responses, update, and send logs to the Architect and Engineers Post all paper sets and electronic sets of drawings with RFI's/CB's Sending, receiving, tracking Requests for Quotations (RFQs) from Subcontractors/Vendors Collaborate across the organization: Distribute varieties of documents (letters, reports, memos, meeting minutes etc.). May entail producing confidential documents. Ensure routine work items (daily, weekly, monthly, data reports, and similar items) are received. Follow-up and expedite late items. Maintain a clean office environment and buy supplies as needed Maintain electronic & physical files & record documents Qualifications Two years associates degree in a Business or Administrative focus OR High school diploma or equivalent with two years of Business or Administrative training or equivalent experience Be customer service focused and have excellent communication and interpersonal skills Proficiency in Microsoft Office programs Compensation & Benefits JP Cullen has a commitment to its community, employees, and employees' families. We offer outstanding benefits - Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training. EEO JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Come join Baker Tilly's Development Advisory (DA) team as a Senior Consultant working on our Prevailing Wage & Apprenticeship compliance team! You will be a part of our larger Development Advisory team, which provides a variety of services including, but not limited to, energy and infrastructure advisory and project development support, economic development and capital planning support, and federal grant advisory with potential clients such as Tribes and Tribal Organizations, municipalities, non-profits, and other for-profit entities. This position plays an integral part in Baker Tilly's services tied to the Inflation Reduction Act (“IRA”) of 2022. As one of the fastest growing firms in the nation, Baker Tilly offers upward career trajectory, flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development. You will enjoy this role if: You enjoy helping internal and external stakeholders meet their collective goals. You have an interest in energy incentives, construction labor compliance or the Inflation Reduction Act (“IRA”) of 2022. You crave an opportunity to work with a team of professionals that will challenge you mentally and provide an opportunity for tremendous growth. You want to be part of firm is invested in your success by providing the resources and support to continually sharpen your project management and consulting skills and build your career now, for tomorrow What you will do: Support prevailing wage and apprenticeship compliance efforts for projects seeking IRA credits. Directly support and work hand in hand with the team's PW&A manager communicating with stakeholders, supporting subtractors in efforts to eliminate non- compliance. Support in the training of stakeholders to utilize our compliance program, respond to questions and direct to appropriate team members, and provide supporting assistance to project stakeholders. Utilize your interpersonal communication skills to build and manage strong relationships with Baker Tilly colleagues and our clients. Assist team leaders by documenting and analyzing processes, internal controls, and workflow to identify opportunities for improvement. Support project team in day-to-day service delivery. Learn and grow from direct on-the-job coaching and mentoring along with participating in firmwide learning and development programs. Enjoy friendships, social activities and team outings that encourage a work-life balance. Successful candidates will meet the following requirements: A Bachelor's degree within business, finance, accounting, supply chain, engineering, construction management OR experience in lieu of a degree accepted Demonstrated management, analytical, organization, interpersonal, project management, communication skills, and highly developed Microsoft Suite skills (Word, Excel) required Ability to provide exceptional client service, demonstrate commitment to continuous learning in order to stay current regarding applicable strategies, see the "big picture" as well as the details, display appropriate ethical knowledge and commitment, and exhibit a sense of urgency and commitment to quality and the timely completion of duties Experience with construction industry or labor compliance helpful. The compensation range for this role is $86,660 - $164,300. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support * Process customer SPIFFs and support expense/reporting activities. * Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. * Assist senior management with administrative tasks, reporting, and special projects. * Order food for office lunches, meetings, and special events. * Maintain and update CRM contact records. * Help with monthly commission calculations and distribute reports. * Serve as liaison between Jaeckle Distributors and our HR support partner. * Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support * Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. * Distribute brochures and hard-copy materials to field sales. * Pick and prepare labels for field sales as requested. * Assemble and distribute new customer welcome packets. * Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit * Strong proficiency in Microsoft Excel. * Highly organized with excellent follow-through and attention to detail. * Professional, reliable, and responsive. * Ability to balance multiple priorities in a fast-paced environment. * Team-oriented with a positive, people-focused approach. * Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Geography/Anthropology and Geology/Environmental Science Department AssistantJob Category:University StaffEmployment Type:RegularJob Profile:Department AssistantJob Duties: POSITION: One full-time (1.0 FTE - 40 hours per week) university staff position is available in the Departments of Geography & Anthropology and Geology & Environmental Studies with an estimated start date of August 2025, or as soon after as possible. The official title of this position is Department Assistant (AD085 salary grade 18). This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be $18/hour. Full UW-System benefits apply. This position reports to both the Chair of the Department of Geography and Anthropology and to the Chair of the Department of Geology and Environmental Science. MINIMUM QUALIFICATIONS: Demonstrated flexibility in managing responsibilities, ability to take initiative and multitask, strong teamwork skills, excellent communication skills, and strong organizational abilities. Demonstrated operational knowledge of MS Office Suite, including MS Outlook, MS Excel, and MS Word. Demonstrated knowledge of standard office operations, including the ability to handle time-sensitive and confidential information. Ability to coordinate departmental events and supervise student workers. Ability to monitor program expenditures, verify accuracy of financial transactions, and maintain an accurate file of financial records for review, including credit card logs and receipts. PREFERRED QUALIFICATIONS: Experience using campus computer systems, such as BP Logix, Canvas, Qualtrics, TAM, Athena, SharePoint, ShopUW+, Gold for Blugolds, and PeopleSoft. Experience with university policies and procedures related purchasing, payroll, and travel arrangements; and managing textbook orders through the University Bookstore. Experience working with other campus units, including, but not limited to, other colleges, Purchasing, Registration/Scheduling, Admissions, University Foundation, Business Office, University Bookstore, Academic Affairs, and Facilities. DUTIES: A. Administrative Coordination (30%, Ongoing) A1. Serve as the primary point of contact (representing the department) for faculty, students, guests, visitors, and other university personnel. Act as an intermediary to connect audiences with appropriate resources regarding operations, policies, programs, and activities. Respond to administrative deadlines and requests for information in a timely manner. A2. Gather and prepare data for supervisor to make decisions that affect the department. Organize and manage administrative workflow and functions, developing and implementing methods to improve maintenance of records related to department operations according to established policies and procedures. Independently analyze and evaluate their effectiveness to enhance efficiency and resolve operational situations based on current outcomes in consultation with supervisor. A3. Protect confidentiality of personnel and student information within the department in accordance with university policies and schedules. This includes activities associated with faculty recruitment, maintaining and distributing personnel evaluation files, and training LTE and work study personnel to maintain confidentiality. A4. Advise supervisor with administrative tasks associated with personnel management and personnel recruitment as required. A5. Serve as liaison between department and Dean's office including (but not limited to) topics related to course information, departmental budget, faculty/instructional staff recruitment, and visiting scholar appointments. Additionally, serve as a liaison with other campus offices. B. Financial Organization (30%, Ongoing) B1. Develop and maintain operating budget records involving state funding, university Foundation accounts, trust funds, and/or gift accounting. Monitor all accounts, keeping an accurate file of financial records for review. Communicate with appropriate entities to access funds available for departmental needs. May assist in the coordination of departmental budget projections, advising supervisor on funding guidelines. B2. Utilize university budget database to track funding and expenditures, confirm balances, and reconcile with at least monthly accounting reports. Verify accuracy of all financial transactions. In consultation with supervisor, approve and assign expenditures to appropriate fund accounts to maintain solvency. Prepare and process monetary transfers when needed. Help supervisor and/or other department personnel with account balance awareness. B3. Provide guidance and general overview of financial procedures to department personnel. Assist faculty and staff with purchasing, grant funding, travel, and reimbursement. Make purchases on behalf of personnel without university cards and coordinate reporting for those with cards. B4. Establish work eligibility for any student employees and then prepare and process documentation. Help students identify necessary forms for employment, directing them to Human Resources for final approval into payroll. May assist in supervisory duties and operational guidance for various student employees as needed per university standards. Review and approve time sheets. B5. Maintain inventories for the department, utilizing and coordinating procurement cards or other means for supplies, services, and travel. This includes product ordering, tracking and receiving, and routing orders as appropriate. Follow university policies and procedures for surplus of items that are no longer in use. B6. Support department personnel and students to arrange university related travel. Facilitate travel arrangements for visiting scholars and guests. Ensure that travel reports and reimbursements follow university policies and guidelines, preparing and auditing as appropriate. Connect with campus resources to answer travel-related questions. B7. Assist Department with managing associated University Foundation accounts and associated activities. C. Program Management (20%, Seasonal) C1. Maintain current records of majors and minors, assisting with any change requests. Utilize student databases to compile and distribute statistical data each semester or as requested. Independently compile data for annual reports and/or departmental reviews. C2. Assist with and coordinate course schedules each term. Enter course data into the university's registration system. C3. Monitor student registration activities, process enrollment permissions and forms, and manage advisor assignments. Assist advisors with registration procedures. Advise supervisor of class size limits and closures. C4. Advise students on course availability, prerequisites, and content. Answer questions regarding these as well as regarding the program and registration process, redirecting students to advisors as appropriate. C5. Manage textbook inventory and the rental/purchase ordering process in coordination with University Bookstore. C6. Assist with annual scholarships and awards including record maintenance, collaboration with scholarship committee, correspondence to donors and student recipients, and preparation of student awards. Arrange receptions for students, department personnel, and donors. C7. Organize student evaluations for each course every semester in accordance with department evaluation plans. Gather and distribute data to individual instructors after grades are posted, maintaining confidential records for supervisor and personnel committees. C8. Assist with recruitment procedures, organizing incoming application materials and preparing any correspondence when needed. Utilize weekly accepted student reports to generate letters to prospective students. C9. Support department documentation of alumni, including graduate school and job placement information, achievements, and contact information. C10. Arrange for reserving long-term rental vehicles. C11. Work with the UWEC Parking Office to obtain/coordinate parking permits for rental and department vehicles. C12. Help students to complete driver authorization forms and maintain authorized driver lists for courses, as necessary. D. University Engagement (20%, As Needed) D1. Assist in the organization of department programming such as conferences, workshops, or other professional meetings and events on campus. Arrange scheduling of spaces and catering as appropriate. D2. Maintain official departmental webpages and social media accounts as needed. Assist with any promotion of events, courses, and personnel and student achievements through appropriate means. D3. Support departmental student organizations with clerical assistance and information when requested. May instruct students on how to use scheduling programs. D4. Maintain common departmental spaces and equipment. Coordinate with campus services for necessary maintenance as requested by department personnel. Submit work orders and follow up for completion. D5. Be an active participant in following applicable safety rules and regulations. Maintain current records of safety documentation as needed. D6. Utilize professional development opportunities (e.g., trainings, workshops, meetings, etc.) to increase competencies in Equity, Diversity, and Inclusivity; remain current in university policies and procedures; and expand expertise with various technologies. UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,000 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: ********************************************************* . You must create an account and login before you can apply.) Please attach the following in PDF format. Letter of application Resume Names and contact information for three references. Direct requests for additional information to: Barb Hanson, Human Resources at ***************** . To ensure consideration, completed applications must be received by August 8, 2025. However, screening may continue until the position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. Key Job Responsibilities: Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures Serves as a primary point of contact for the department May provide operational guidance and training on day-to-day activities of student workers and program staff Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:Special Notes:INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. ADDITIONAL INFORMATION The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. EEO STATEMENT Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current employees, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency): log into UKG and then navigate to Menu > Myself > My Company > View Opportunities to apply using the internal application process. Hours: 7:30AM to 4:00PM EDUCATION and/or EXPERIENCE REQUIREMENTS: * Associate's degree, or equivalent experience. Bachelor's degree preferred. * Works independently and takes initiative to seek additional assignments. * Level I: Minimum of one year of experience in an administrative support role. * Level II: Minimum of two years of experience in an administrative support role * Level III: Minimum of three years of experience in an administrative support role. COMPENSATION is determined based on the qualifications, experience, and circumstances of each hire. It is uncommon for new employees to start near the top of the salary range. We offer a comprehensive benefits package, including a tuition waiver and reimbursement program, health insurance, paid time off, and a retirement savings plan. The hourly pay range for this position is $17.75 to $30.96 (encompassing all 3 level ranges, applicable pay rate range dependent on level hired at). Click Here to learn more about careers at Herzing University. PRIMARY DUTIES AND RESPONSIBILITIES: This description encompasses all administrative duties, though not all duties apply to each Administrative Assistant. Duties may vary by location and/or manager. Administrative Duties and Responsibilities * Serve as a resource to students, staff, faculty and management. * Perform administrative support tasks, such as, proofreading and transcribing handwritten information for data entry or preparation of documents. * Perform filing, record maintenance, data entry, or running reports. * Prepare information packets for interview rooms and orientation. * Administer various employment and/or enrollment examinations as needed. * Operate a variety of standard office machines, including a personal computer, fax, calculator, shredder and photocopy machine. Provide maintenance for the office machines and postage meter. * Sort and distribute incoming mail. Prepare outgoing mail and shipping of packages. May be responsible for ordering postage or packaging supplies. * Assist various departments with follow-up correspondence, document tracking, general communication, and helps maintain distribution groups and shared calendars. * Coordinate campus events, retreats, and/or staff meetings. May include ordering food/beverages. * Monitor inventory levels and requisition of supplies and equipment, as needed. * Purchase offices supplies, order business cards, and process purchase orders and invoices. * Schedule meetings, reserve or manage reservations of conference rooms and other resources. May involve making travel arrangements. Front Desk/Receptionist Duties and Responsibilities * Operate multi-line switchboard: answer high volume of incoming calls, screen and forward calls, provide information and/or take messages. Relay both written and verbal messages. Route emergency calls appropriately and immediately. * Greet guests who visit the campus, determine nature and purpose of the visit, notify appropriate staff and direct the person as appropriate. * Communicate with students, faculty, staff and other individuals to answer questions, disseminate explanation of information, take messages and address complaints, with a positive, professional and pleasant disposition. Other Duties and Responsibilities * May be tasked with delegating and providing instruction of assignments to student workers or other administrative staff. * May be assigned duties related to running the front desk or reception as part of their regular duties, or to fill in as needed for back-up coverage. * Other duties as assigned to keep the location's operations running smoothly. Herzing University is committed to providing a diverse environment and is dedicated to fostering a culture and atmosphere of mutual respect. It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution. Physical Requirements: * Must be able to remain in a stationary position most of the time. * Must be able to occasionally move around the work location. * Must be able to communicate information and ideas so others will understand. * Constantly operates office and/or tech equipment which may include computers, copiers, fax machines, audio/visuals. * Frequently uses voice and hearing to communicate with students, staff or colleagues face-to-face or over the telephone. * Visually or otherwise identify, observe and assess. * Occasionally move, carry, or lift 10 pounds. Applicants must be authorized to work for any employer in the U.S. We do not sponsor or take over sponsorship of an employment Visa at this time. It is the university's practice to recruit and hire without discrimination because of skin color, gender, religion, LGBTQi2+ status, disability status, age, national origin, veteran status, or any other status protected by law. *************************************** Herzing University prohibits sex-based discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at *********************************

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Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of Academic Advancement_Office Staff Job Description: Madison College is hiring an Administrative Assistant to support the School of Academic Advancement. This position is responsible for providing administrative and operational support to departmental functions through serving as the primary course scheduler, supporting purchasing, providing customer service and routine process coordination. Success in this role involves managing multiple priorities, maintaining accurate records and responding effectively to students, staff, faculty and administrative needs. This position contributes to institutional objectives by ensuring efficient administrative operations and consistent support for academic and service areas. Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Schedule: This is a full-time position with general office hours of 8:00am to 4:30pm M-F with occasional nights and weekends. Currently this position works three days in office at the Truax campus and two days remote (subject to change per college policy). Benefits: This position offers excellent benefits including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). Deadline: This position will be opened until filled, with a first review date of October 9, 2025, at 11:59pm. Required Documents (2): Failure to include these documents by the first consideration date will result in the disqualification of your application. Resume Cover Letter Accountabilities: Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. Provides administrative support for department operations including calendar coordination, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality. Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. May support onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures. Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate. Coordinates purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy. Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings. Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential. Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values. Knowledge, Skills and Abilities: Knowledge of administrative procedures, scheduling practices and recordkeeping standards. Knowledge of scheduling systems, academic processes and institutional policies. Skill in using administrative software and databases. Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. Ability to exercise independent judgment and problem-solving on routine problems. Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Skill in effectively and respectfully communicating with others. Minimum Requirements: Associate degree or equivalent work experience 0-2+ years of relevant work experience Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

MISSION STATEMENT We are Called to serve a thriving community of seniors that live with dignity, connection and purpose. CORE VALUES Fully embraces a culture of hospitality and teamwork by living the Oakwood Core Values: * Compassion: We care deeply about the people we serve and the people we work with on a daily basis. We work together to help one another. * Faith: We have a commitment to remain true to the vision and mission of Oakwood. * Inclusion: We include everyone. We welcome opinions and strive to consider different perspectives to create fair, welcoming, and accessible experiences for all. * Integrity: We work to be transparent and fair. We act with honor and respect for our residents, their families, and our co-workers. * Dedication: We care about the people we serve and work with on a daily basis. We are dedicated to providing superior service to one another and our community. ESSENTIAL RESPONSIBILITIES (including but not limited to) for the renovations assistant: * Supports the Renovations Supervisor by preparing apartments for renovation, including carpentry work, painting, removing countertops, flooring, light fixtures, electrical plates, and other items; receiving, delivering, and staging renovation materials; and installing new cabinets, countertops, flooring, light fixtures, plumbing fixtures, window coverings, and appliances (washers/dryers, refrigerators, dishwashers, etc). * Communicate with residents, vendors and contractors regarding requested work and scheduled work, material delivery, and installation support as directed. * Inspect units post-renovation, complete punch lists, and ensure apartments are ready for resident move-in, including post-renovation walkthroughs and resident orientation on apartment systems. * Assist with move-in and move-out logistics as needed, ensuring a smooth resident experience. * Maintain safety and cleanliness in work areas, following all local and national construction and safety codes. * Support documentation and tracking of materials and renovations, including updating digital tracking systems, spreadsheets, and submitting quotes to the purchasing department as directed. * Help develop and implement department processes and procedures to enhance efficiency, streamline workflows, and improve apartment renovation efficiency. * Respond to renovation-related emergencies on an as-needed basis. * Perform other duties as assigned. ESSENTIAL QUALIFICATIONS of a renovations assistant: * Experience supporting construction/remodeling project management or facility renovation projects. * Experience with technical problem-solving and project tracking systems. * Ability to complete renovation tasks on schedule with hands-on execution in a fast-paced, lean environment. * Strong organizational, prioritization, and communication skills. * Works well with a diverse elderly population and respond to a variety of requests. * Proficiency with digital project management tools, spreadsheets, and work-tracking systems. * Learns, uses, and trains others on software; leverages technology to improve workflow efficiency. * Strong general computer skills, including email, project management applications, and basic data entry. * Contributes to operational efficiency and support departmental goals. * Valid driver's license. * Associate's or Technical degree preferred. EXPERIENCE, EDUCATION, AND/OR TRAINING * High school diploma or equivalent. * 5+ years of related experience supporting construction, remodeling, or project management activities. * Demonstrated mechanical aptitude and ability to assist with technical renovation tasks including electrical, plumbing, and construction. * Experience coordinating projects across multiple stakeholders, including vendors and internal teams. * Strong computer skills with the ability to learn, use, and train others on project-related software; demonstrates curiosity and initiative in identifying ways to improve efficiency through technology.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic StaffEmployment Type:RegularJob Profile:Academic Program SpecialistJob Summary: The Department of Surgical Sciences (DSS) is seeking an Academic Program Specialist to provide direct support to clinical faculty and staff. This position coordinates academic, research, clinical, and administrative activities, and manages core administrative tasks including calendar management, travel arrangements, meeting scheduling (agendas and minutes), and processing reimbursements. The Specialist will also work in collaboration with the Department of Medical Sciences (DMS). This role requires considerable independent planning and decision-making. The incumbent is expected to exercise considerable initiative and judgment, utilizing a high level of administrative problem-solving, analytical ability, and attention to detail. Professional communication, workplace sensitivity, and diplomacy are essential, alongside excellent administrative, organizational, computer, and interpersonal skills. Key Job Responsibilities: Provides CANVAS and AEFIS support for instructors and faculty. (5%) Faculty reimbursements and purchasing of lab supplies and equipment. (15%) May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals. (20%) Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events (10%) Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews (25%) Coordinates program components and evaluates program effectiveness and provides recommendations for improvement (25%) Department: The Department of Surgical Sciences teaches veterinary students in both classroom and laboratory settings; trains students, interns, and residents in the UW Veterinary Care Teaching Hospital; mentors graduate students; conducts research to benefit animal and human health; and provides state-of-the-art veterinary clinical services to the public. The department has clinical specialty residency or fellowship programs in Anesthesiology, Dentistry and Oral Surgery, Diagnostic Imaging and Radiation Therapy, Large Animal Surgery, Ophthalmology, Small Animal Surgery, and Zoological Medicine/Special Species Health. Compensation: The minimum starting salary for this position is $50,000 annual (12 months). Actual salary will be negotiated based on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see ********************************************************** Preferred Qualifications: Experience working in an academic environment, or similar large complex organization. Excellent organizational, oral, and written communication skills, with attention to detail at all times. Ability to effectively handle multiple tasks/responsibilities. Ability to exercise independent judgment, setting priorities and meeting the demands of the position. Discretion and tact to handle sensitive issues and maintain confidentiality. Excellent computer skills, including MS Windows, MS Office (Word, Excel, and PowerPoint), calendars, and database management. Skilled in formatting and proofreading documents. Accurate and efficient typing and data entry skills. Excellent interpersonal skills Cultural competence and support for the principles of equity, diversity, and inclusion Education: Required: HS diploma or GED How to Apply: To begin the application process, click the "Apply" button. Please upload the following documents: Resume Cover Letter Please ensure your resume and cover letter address how you meet the minimum/preferred qualifications for the position. References will be requested of final candidates. Contact Information: For position specific questions please contact: Jody Silva, **************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Provides general administrative support that includes routine document preparation, file management, scheduling/arranging meetings, arranging travel and ordering office supplies. May also perform a variety of activities in support of the functional processes, programs and/or services. Also provides the administration of various programs, projects and assignments aligned with functional processes and services. Work may involve design and development of program components, coordination of work effort across third party vendors or internal staff to execute against program requirements, development and monitoring of program/project metrics and ongoing process improvement. May conduct training, prepare budgeting, project scheduling, and statistical reports as required. Examples include, but are not limited, to fleet/safety administration, travel services administration, employee assistance program administration, etc. KNOWLEDGE/SKILLS/ABILITIES Assists in planning and organizing project activities. Collaborates with internal and external parties to assist with organizing the various components needed to initiate, run and conclude major projects. Retrieves data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements. Identifies and reports departmental operational issues and resource needs to the appropriate management personnel. Presents information on administrative department procedures, services, regulations, etc. for the purpose of orienting other personnel and/or disseminating information to appropriate parties. JOB QUALIFICATIONS Required Education Associate degree or equivalent combination of education and experience Required Experience 1-3 years Preferred Education Bachelor's Degree or equivalent combination of education and experience Preferred Experience 3-5 years To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing. Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.

Responsible for professional customer service, billing, and administrative duties as it relates to the customers of the location business lines of Agronomy. Perform accurate record keeping and data entry for United Cooperative's energy division. Manage the information flow of the sale and delivery of energy products and the service work of energy-related products. Duties & Responsibilities: * Greets customers and establishes a helpful friendly atmosphere. * Answers incoming phone calls and refer callers to appropriate person or takes and relays a message. * Perform data entry into back office software. * Manage and process delivery tickets. * Manage and process work orders. * Perform tracking of inventory. * Document all transfers. * Perform credit card reconciliation. * Generate monthly summary reports. * Enter new contracts into software and ensure that all deliveries are applied to contracts correctly. * Verify correct pricing and volume on customer invoices. * Perform data entry of specified product pricing. * Complete all other duties as assigned.

Mittera is looking for Finishing Assistants on 1st, 2nd, and 3rd shift to join our growing team! Finishing Assistants provide additional support within the Finishing Department and are responsible for performing various duties. Essential Duties and Responsibilities Feeding signatures into saddle stitcher/perfect binder pockets Down piling completed books onto pallets or into cartons as needed Down piling mail per USPS regulations Assist on cutters and folders All other duties as assigned by your operator or supervisor Requirements High School Diploma or General Education Degree (GED) 1 - 2 years of previous manufacturing experience preferred Ability to read work instructions and business memos Effective communication skills and attention to detail Physical Requirements Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending Ability to lift 25lbs frequently and up to 50lbs occasionally Requires fine motor hand and arm movement, manual dexterity, and coordination Requires near visual acuity Requires working around and operating departmental equipment Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Holidays Paid Volunteer Time Off Employee Assistance Program Paid Training Educational Assistance Parental Leave Advancement Opportunities Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Salary Description $16/hr

Pellitteri Waste Systems, Inc. Madison, WI, USA Compensation: $21-$22/hour Employment Type: Full-Time or Part-Time Why Work Here? Enjoy working for a family owned business that puts integrity, passion and pride into all of our work. Pellitteri Waste Systems, Inc., has been a locally owned and operated company for over 70 years. We are searching for an experienced, positive and enthusiastic Administrative Assistant to join our team! Check out our Recruitment Video at ***************************** We offer: Competitive weekly pay Paid time off Free and low-cost Health Insurance options, dental and vision insurance 401k plan, with a generous match of up to 4% Responsibilities: Provide a high level of internal support for informational requests, troubleshooting service issues and coordinate efforts with Dispatch, Operations, and Sales Assist the Customer Service Department with reporting and verifying complaint data for commercial and residential customers Prepare service request changes for transactional add-on sales to existing customers Participate in planning and improvement of departmental processes relating to administrative duties Occasionally handle customer inquiries regarding recycling and waste hauling or processing services Develop and maintain a knowledge base of evolving services Other relevant duties as assigned Qualifications: Ability to think critically and problem-solve with creative solutions Experience using various computer programs e.g. word processing, spreadsheets, calendars, etc. Previous experience with administrative assistance in any industry Familiarity with or the ability to learn our service area of South Central Wisconsin Ability to prioritize, multitask, be detail-oriented and efficient Positive and professional demeanor Excellent written and verbal communication skills About Pellitteri Waste Systems, Inc.: Pellitteri Waste Systems, Inc. provides commercial and residential waste recovery systems, as well as at the customer site confidential document destruction. Our mission is to continue the family business and the Pellitteri's tradition of service by promptly responding to customer needs, offering individualized solutions, communicating effectively and following through. These solutions will be environmentally and fiscally responsible. Our commitment to safety, professionalism, staff and growth will foster an environment which benefits our team, clients and community. PWS, Inc. is An Equal Opportunity / Affirmative Action Employer. Company website: ************************* Company address: 7035 Raywood Road, Madison WI 53713

Full-time Description Summary: The Volunteer Project Coordinator will help plan and coordinate group volunteer projects and be the primary steward of volunteers in our warehouse project rooms, ensuring the most positive and safe experience possible. This position requires an outgoing person that thrives in a fast-paced, team centric environment. Through volunteer interactions, the Volunteer Project Coordinator will look to advance the departmental priorities of a safe and inclusive experience, sustained engagement, connection to our mission, education, and equity, diversity and inclusion. The schedule for this position is primarily Tuesday - Saturday Position Responsibilities & Essential Functions Volunteer Experience Support volunteer groups of 10-30 in a warehouse setting; packaging, boxing, and labeling food. Work as a part of a team to ensure a positive experience for all volunteers through proper support, instruction, and supervision throughout shift. Coordinate and lead volunteer group sin volunteer welcome center, utilizing current Second Harvest (SHF) talking points, providing overview of physical safety, food safety, and scheduled projects of the day. Greet individual volunteers as they arrive in the project rooms, providing overview of the scheduled project. Engage individual volunteers throughout their shift, providing project support, supervision, and fostering relationships and connection to the SHF mission. Collaborate with Volunteer Project Lead and Volunteer Program Manager to ensure proper messaging and stewardship of volunteers. Promote and support a volunteer program that advances our commitment to equity, diversity, and inclusion. Educate groups on the work and mission of SHF and encourage individuals to return as recurring volunteers. Address an ever-changing environment in a positive, highly flexible, solutions-based manner Improvise in response to needs of individual volunteers- accommodations, support, supervision. Speak in front of large groups of volunteers on a daily basis. Distribution Center and Production Participate in large off-site projects as scheduled. Partner with distribution center team to ensure smooth product flow. Maintain and promote high standards for personal safety of all volunteers and staff. Ensure safe food handling practices are followed by all volunteers and staff. Demonstrate ownership and share feedback for project room process improvement. Weigh, record and document product for inventory adjustments and traceability purposes Maintain inventory of labels, bags and tape, and other project supplies. Set up, manage and clean up projects by completing transfer sheets, replenishing supplies, removing empty or completed pallets, compacting garbage/cardboard etc. Assist in weekly deep cleaning of the project rooms and maintain cleanliness on a daily basis. As necessary, assist with other distribution center activities or duties assigned by supervisor. Leadership Lead volunteers through a safe and structured volunteer experience and stewardship of our mission Train, motivate, and monitor up to 30-person volunteer groups per shift in preparing product for safe distribution Promote a safe and welcoming volunteer experience, serving as a public face of SHF. Proactively and positively manage issues with volunteers as they arise. Interact with volunteers maintaining a respectful and safe work space at all times. Set an example for others by promoting best practices for safety in all volunteer areas and throughout the distribution center. Promote team culture in all working relationships with co-workers. Skills and Abilities Personal Effectiveness Looks for better ways to perform routine aspects of job; asks for and uses feedback to improve performance. Adheres to all distribution center safety standards and practices. Manages priorities and resources to achieve goals. Ability to work with flexibility, efficiency, and enthusiasm, both individually and as part of a team in a fast-paced environment. Communication Ability to cultivate and develop equitable and inclusive working relationships with staff, volunteers, community partners, vendors and applicants. Strong interpersonal skills and communication Willingness to communicate within the team when unexpected challenges arise. Ability to read, analyze, and interpret general business written communications. Ability to effectively present information and respond to questions from groups, managers, agencies, customers and the general public. Math Ability Ability to calculate figures and amounts such as percentages, weights, and totals. Computer Skills To perform this job successfully, the individual should have working knowledge of Microsoft Office Suite. Equipment Ability and willingness to learn to operate manual and power pallet jacks, forklifts, and other distribution center equipment as needed. Salary: $43,300 - $52,000 per year based on experience. To be considered for the position apply by: October 17, 2025. Requirements Required Education/Experience High School Diploma and 1-2 years of related experience and/or training; or equivalent combination of education and experience. Must obtain ANSI Food Manager safety accreditation within the first 90 days of employment. Preferred Education/Experience Lived experience with the impacts of systemic racism or marginalization.

JOB OBJECTIVE: To perform administrative duties which will support the efficient operation of the Wellness Center. 1. Provide administrative and other support for the Wellness Center and wellness programming, including processing forms, updating spreadsheets, organizing, and maintaining inventory, completion of pertinent logs, monitoring signups, and checking fax/mails communications. 2. Greet employees and visitors to the health center professionally and pleasantly to ensure an outstanding experience whether it is in person, via phone or electronically. 3. Answer the Wellness Center phone and respond to email/Teams' inquiries. 4. Schedule patient appointments for health practitioners or others as identified. 5. Maintain and create patient records. Ensure accurate information on patient charts. 6. Process patient consent forms in various formats, paper, or electronic copies. 7. Create and maintain professional relationships with employees, vendors, and wellness professionals. 8. Maintain general appearance of the health center with specific attention to the exam rooms. 9. Assist in delivery of communication materials for events and programs as needed. 10. Order and stock supplies as directed. 11. Contribute to continuous improvement by suggesting updates to procedures and tools. 12. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others. 13. Embracing and being open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work. 14. Understands and complies with ethical, legal and regulatory requirements applicable to our business. KEY QUALIFICATIONS: 1. High school education or equivalence plus a minimum of 5-7 years administrative work experience, preferably in a similar capacity or in a medical setting. 2. Courteous, pleasant, and professional manner and appearance. 3. Superior customer service skills, experience, or training. Willingness and commitment to providing a high level of customer service. 4. Ability to maintain and protect privacy and confidentiality. 5. Ability to manage emergency situations. 6. Strong computer skills which include Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and DocuSign. 7. Ability to multitask in a busy, fast-paced environment and accommodate incoming visitors simultaneously. 8. Communicate effectively and professionally in a clear and tactful manner with employees and outside vendors or practitioners. 9. Proven organizational and prioritization skills with strong attention to detail. 10. Demonstrated ability and willingness to be a collaborator in a team-oriented environment. 11. Flexible to changing needs, schedule changes and new projects. 12. Prompt arrival and regular attendance at work. 13. Certified in CPR/AED or able to obtain certification. 14. Demonstrated proficiency in digital tools and technology, including Microsoft applications and mobile platforms, with the ability to adapt and leverage emerging technologies, such as artificial intelligence, to improve efficiency, automation, and collaboration. PREFERRED QUALIFICATIONS: 1. Scheduling and front desk experience. 2. Familiar with medical terminology and medical software. PHYSICAL DEMANDS: 1. Ability to transport items between buildings. 2. Ability to occasionally move boxes weighing up to 30 pounds. 3. Ability to remain stationary for sustained periods of time. 4. Ability to use computers for sustained periods of time. At Promega, we are committed to building a diverse workforce that reflects the communities we serve and creating a culture where everyone belongs. As an Equal Opportunity Employer, we welcome and encourage applications from all backgrounds, ensuring that employment decisions are made fairly and equitably.

Job Description Join the Frank Beverage Group Family of Companies! Frank Beverage Group is a family-owned and operated beer, wine and spirits distributor who stands for quality, excellence & a classic yet transformational brand that our customers can count on year after year. We hire exceptional people who will lead & make learning part of their own career journey. From distribution to marketing, from sales to service, inspiration can be found in many of our career positions. Frank Beverage Group offers a great working environment & benefit programs to full time employees: Great work and social environment Paid Time-Off Health Insurance Dental Insurance 401k Savings Plan Company Paid Life, Short Term and Long Term Disability Insurance Flexible Spending Benefits And more! Middleton, WI is now hiring for a Sales Program Administrative Associate. The Sales Program Administrative Associate is responsible for Project Management and Database Management in a multi-company environment while working closely with the Sales Department employees to ensure that compensation related programs are communicated accurately and on time. They will also assist with upholding database integrity through routine maintenance and auditing of key components. Responsibilities: Create and effectively communicate various sales programs via multiple information systems Provide support for tracking and recapping sales programs to ensure accurate and timely compensation Manage the import, export, and transformation of data from various sales platforms Provide routine maintenance of documents utilized by the sales departments on a regular basis and additionally when needed Maintenance of data fields within sales technology systems to ensure data integrity Internal and external customer service Other duties as assigned Knowledge, Skills and Abilities: Ability to meet deadlines with timeliness and accuracy Basic procedural knowledge Strong Organizational skills and ability to handle multiple tasks simultaneously Strong analytical skills and attention to detail Excellent communication and interpersonal skills Ability to write clearly and effectively through email to internal and external groups Ability to speak clearly and effectively to internal and external groups Engagement in team discussions Active participation in deployment of new technologies Ability to work independently and collaboratively Qualifications: High School Diploma or equivalent (G.E.D.) required, Associates or Bachelor's degree in related field preferred Intermediate Microsoft Excel proficiency Ability to maintain and create formulas, understand and debug formula errors, and work with mathematical, statistical, and logical functions Basic Microsoft Office Suite proficiency (Microsoft Teams, SharePoint, PowerPoint, Outlook, Access, Forms). Previous beverage industry experience is preferred but not required Physical Demands: Ability to maintain extended periods of sedentary work Close visual acuity to perform such activities as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading We offer a professional, safe and friendly work environment as well as a comprehensive benefits package and competitive pay structure. Frank Beverage Group is proud to be an Equal Employment Opportunity/ Affirmative Action Employer. Job Posted by ApplicantPro

Requirements Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Work Schedule: 100% FTE, day shift. Monday through Friday position, with shifts between 7:30AM to 5:00PM. Our Proton Center will be opening in Spring 2026. Candidates will join our team winter of 2026 to be trained in proton therapy workflows and help develop new program standard operating procedures. This is an onsite position working at Eastpark Medical Center in Madison, WI. Hours may vary based on the operational needs of the department. Be part of something remarkable Join the #1 hospital in Wisconsin and our new proton therapy center at UW Health! We are seeking a Proton Care Coordination Assistant to: Help guide patients through the complexities of referral, insurance prior authorizations, and scheduling processes for this new center. Play an integral part in operations, as well as be one of the primary point of contacts for patients seeking our services, providing concierge and patient focused service. Triage patient calls and referrals and assist the RN Navigator in coordinating patient care throughout the proton therapy process. Maintain excellent customer service, organizational and problem-solving skills. At UW Health, you will have: An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance. Full time benefits for part time work. Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance. Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being. Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement. The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions. Qualifications Associate's Degree in a health care or social services related discipline Required Two (2) years of relevant experience in a health care setting with an emphasis on customer service, including scheduling, registration or insurance focus in lieu of degree in addition to experience below. Bachelor's Degree in a health care or social services related discipline Preferred Work Experience 1 year of experience in a health care setting with an emphasis on customer service, including scheduling, registration or insurance focus Required Experience with medical forms, letters, prior authorizations Preferred Experience with data entry and use of electronic medical record Preferred Experience working with individuals who come from diverse ethnic, cultural and socioeconomic backgrounds Preferred Our Commitment to Social Impact and BelongingUW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Eastpark Medical Center - UW Health's state-of-the-art ambulatory facility located across from East Madison Hospital on Eastpark Blvd. transforms the patient experience. It is home to many specialties, including women's complex care, adult cancer care, advanced imaging and laboratory services and innovative clinical trials. Job Description UW Hospital and Clinics benefits

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. The School of Veterinary Medicine is hiring a Curricular & Enrollment Specialist who will play a central role in managing curricular systems and enrollment workflows, while providing limited administrative support to the Associate Dean. Responsibilities include facilitating student enrollment, maintaining SIS records, ushering course changes through Lumen, coordinating course and room schedules, and supporting curriculum governance committees. This position offers the opportunity to work closely with faculty, staff, and students to ensure smooth academic operations and enhance the student experience. The work environment is collaborative and mission-driven, with a strong commitment to excellence in veterinary education. Team members enjoy a supportive culture that values accuracy, innovation, and continuous improvement. The role combines independent problem-solving with cross-unit partnerships, making it ideal for someone who thrives in a dynamic academic setting. Key Job Responsibilities: Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests 10% Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records 5% Ensures correct and timely management of student records, course registration, and degree audits within the student information systems 30% Audits and corrects data to ensure accuracy and completeness 5% Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations for Associate Dean for Professional Programs. 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. 5% Department: Office of Academic Affairs, School of Veterinary Medicine Compensation: Based on qualifications and experience Required Qualifications: HS diploma or GED Ability to manage a varied workload across diverse tasks independently. Demonstrated experience using software that include MS Windows, MS Office (Word, Excel, and Teams), calendars, and database management. Attention to detail. Preferred Qualifications: Bachelor's Degree At least two years of work experience in an academic environment, or similar large complex organization. At least one year of work experience with SIS or other student information systems Knowledge of university policies and procedures related to course and program proposal processes Ability to process information and learn in a complex campus environment and work proactively, creatively, and flexibly to solve problems. Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people Education: HS Diploma required Bachelors Degree Preferred How to Apply: Please upload a cover letter highlighting your experience and qualifications as they relate to this position and a current resume. Contact Information: For questions regarding the application process, please contact Nancy Parkinson, ************************. For questions regarding the position, please contact Peggy Schmidt, ********************** Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.