Administrator secretary vs administrative support specialist

The differences between administrator secretaries and administrative support specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrator secretary and an administrative support specialist. Additionally, an administrative support specialist has an average salary of $38,244, which is higher than the $34,336 average annual salary of an administrator secretary.

The top three skills for an administrator secretary include patients, routine correspondence and customer service. The most important skills for an administrative support specialist are customer service, data entry, and patients.

Administrator secretary vs administrative support specialist overview

	Administrator Secretary	Administrative Support Specialist
Yearly salary	$34,336	$38,244
Hourly rate	$16.51	$18.39
Growth rate	-8%	-8%
Number of jobs	99,520	139,654
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 48%
Average age	50	50
Years of experience	2	2

What does an administrator secretary do?

Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

What does an administrative support specialist do?

An administrative support specialist is an individual who is involved in the office management, clerical tasks, and back-office duties of an organization. To run the office smoothly, administrative support specialists must manage the purchasing and inventory of office supplies as well as schedule the maintenance of office equipment. They serve as a liaison for executives by screening incoming calls and emails, sorting mails, and setting appointments with employees, customers, and vendors. Administrative support specialists must also be able to draft memos and edit report proposals and other business documents.

Administrator secretary vs administrative support specialist salary

Administrator secretaries and administrative support specialists have different pay scales, as shown below.

	Administrator Secretary	Administrative Support Specialist
Average salary	$34,336	$38,244
Salary range	Between $25,000 And $46,000	Between $29,000 And $49,000
Highest paying City	Urban Honolulu, HI	Washington, DC
Highest paying state	Hawaii	Connecticut
Best paying company	Deloitte	King County
Best paying industry	Manufacturing	Government

Differences between administrator secretary and administrative support specialist education

There are a few differences between an administrator secretary and an administrative support specialist in terms of educational background:

	Administrator Secretary	Administrative Support Specialist
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 48%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrator secretary vs administrative support specialist demographics

Here are the differences between administrator secretaries' and administrative support specialists' demographics:

	Administrator Secretary	Administrative Support Specialist
Average age	50	50
Gender ratio	Male, 5.8% Female, 94.2%	Male, 20.5% Female, 79.5%
Race ratio	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7%	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.7% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrator secretary and administrative support specialist duties and responsibilities

Administrator secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Maintain internal and external SharePoint team sites.
Proofread material for accuracy, correct punctuation, spelling and grammar.
Draft, proofread, and distribute correspondence, reports, and presentations.
Develop written and graphical reports to DoD personnel
Develop and recommend policy for implementation by the DoD.

Administrative support specialist example responsibilities.

Create PowerPoint presentations, manage spreadsheet information/graphs and provide reports as necessary.
Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Assist SharePoint intranet creation and documentation.
Generate PowerPoint presentations for meetings and training.
Maintain and post unit documents utilizing SharePoint.
Maintain files on all division civilian personnel, submit accurate payroll sheets for assign civilian personnel.

Administrator secretary vs administrative support specialist skills

Common administrator secretary skills

Patients, 10%
Routine Correspondence, 9%
Customer Service, 8%
Telephone Calls, 6%
Payroll, 6%
Office Procedures, 5%

Common administrative support specialist skills

Customer Service, 16%
Data Entry, 8%
Patients, 6%
PowerPoint, 5%
Administrative Functions, 4%
Office Equipment, 4%

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Administrator Secretary
Administrator Secretary vs Administrative Support Specialist

Updated January 8, 2025

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