Administrator secretary vs department secretary

The differences between administrator secretaries and department secretaries can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrator secretary and a department secretary. Additionally, a department secretary has an average salary of $35,473, which is higher than the $34,336 average annual salary of an administrator secretary.

The top three skills for an administrator secretary include patients, routine correspondence and customer service. The most important skills for a department secretary are patients, customer service, and data entry.

Administrator secretary vs department secretary overview

	Administrator Secretary	Department Secretary
Yearly salary	$34,336	$35,473
Hourly rate	$16.51	$17.05
Growth rate	-8%	-8%
Number of jobs	99,520	80,303
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 39%
Average age	50	50
Years of experience	2	2

What does an administrator secretary do?

Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

What does a department secretary do?

A department secretary is responsible for providing administrative and clerical support to a specific department, ensuring smooth operations to maintain high-quality services to the customers and business partners. Department secretaries should have excellent knowledge of office management principles, especially on data processing procedures and customer service processes. They handle the scheduling of meetings and conferences, responding to customers' inquiries and concerns, directing visitors to the appropriate personnel and department, sorting files, and submitting business transactions and financial reports. A department secretary also recommends strategic procedures to generate more revenues and increase the company's profitability.

Administrator secretary vs department secretary salary

Administrator secretaries and department secretaries have different pay scales, as shown below.

	Administrator Secretary	Department Secretary
Average salary	$34,336	$35,473
Salary range	Between $25,000 And $46,000	Between $26,000 And $47,000
Highest paying City	Urban Honolulu, HI	Oakland, CA
Highest paying state	Hawaii	California
Best paying company	Deloitte	Brigham and Women's Hospital
Best paying industry	Manufacturing	Government

Differences between administrator secretary and department secretary education

There are a few differences between an administrator secretary and a department secretary in terms of educational background:

	Administrator Secretary	Department Secretary
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 39%
Most common major	Business	Business
Most common college	Western Carolina University	Stanford University

Administrator secretary vs department secretary demographics

Here are the differences between administrator secretaries' and department secretaries' demographics:

	Administrator Secretary	Department Secretary
Average age	50	50
Gender ratio	Male, 5.8% Female, 94.2%	Male, 7.0% Female, 93.0%
Race ratio	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrator secretary and department secretary duties and responsibilities

Administrator secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Maintain internal and external SharePoint team sites.
Proofread material for accuracy, correct punctuation, spelling and grammar.
Draft, proofread, and distribute correspondence, reports, and presentations.
Develop written and graphical reports to DoD personnel
Develop and recommend policy for implementation by the DoD.

Department secretary example responsibilities.

Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.
Volunteer for ISO auditor duties to ensure ISO procedures are followed for certification.
Perform payroll functions, including maintaining timekeeping information and processing and submitting payroll.
Prepare materials for monthly board of directors meetings including PowerPoint presentations, agendas and minutes.
Complete all payroll documentation, enter all payroll documentation into computer program, and submit to payroll department.
Create PowerPoint presentations used for business development, organize files and develop spreadsheets, fax reports and scan documents.

Administrator secretary vs department secretary skills

Common administrator secretary skills

Patients, 10%
Routine Correspondence, 9%
Customer Service, 8%
Telephone Calls, 6%
Payroll, 6%
Office Procedures, 5%

Common department secretary skills

Patients, 22%
Customer Service, 10%
Data Entry, 7%
Medical Terminology, 7%
Patient Care, 4%
Word Processing, 4%

Administrator Secretary vs. similar jobs

Administrator Secretary related careers

Administrator Secretary related jobs

What similar roles do

Zippia Careers
Office and Administrative Industry
Administrator Secretary
Administrator Secretary vs Department Secretary

Updated January 8, 2025

Browse office and administrative jobs