Office services coordinator vs office specialist

The differences between office services coordinators and office specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an office services coordinator and an office specialist. Additionally, an office services coordinator has an average salary of $38,924, which is higher than the $33,477 average annual salary of an office specialist.

The top three skills for an office services coordinator include customer service, patients and office services. The most important skills for an office specialist are customer service, data entry, and patients.

Office services coordinator vs office specialist overview

	Office Services Coordinator	Office Specialist
Yearly salary	$38,924	$33,477
Hourly rate	$18.71	$16.09
Growth rate	-5%	-5%
Number of jobs	126,098	98,760
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 49%	Bachelor's Degree, 44%
Average age	47	47
Years of experience	2	2

What does an office services coordinator do?

An office services coordinator is in charge of providing administrative support to an office and coordinating all activities to maintain an efficient workflow. Their responsibilities include preparing and processing documentation, answering calls and correspondence, greeting visitors, answering inquiries, producing progress reports, and maintaining records and databases. There are also instances when an office services coordinator must resolve issues, liaise with different departments, and procure supplies. Furthermore, as an office services coordinator, it is essential to assist and encourage staff, all while implementing the company's policies and regulations.

What does an office specialist do?

An office specialist is responsible for performing administrative and clerical duties to support the organization's daily operations. Office specialists must be highly organizational, as well as having excellent time-management skills to handle work units. They have duties including data entry procedures, greeting visitors, responding to customers' inquiries through phone calls and e-mails, and filing and sorting documents. Office specialists are responsible for creating meeting reports, scheduling appointments, evaluating financial statements, coordinating with other staff for event planning, and assisting the senior management with complex functions.

Office services coordinator vs office specialist salary

Office services coordinators and office specialists have different pay scales, as shown below.

	Office Services Coordinator	Office Specialist
Average salary	$38,924	$33,477
Salary range	Between $30,000 And $49,000	Between $25,000 And $43,000
Highest paying City	Fall River, MA	Washington, DC
Highest paying state	New York	Massachusetts
Best paying company	NBBJ Design	Brookhaven National Laboratory
Best paying industry	Finance	Finance

Differences between office services coordinator and office specialist education

There are a few differences between an office services coordinator and an office specialist in terms of educational background:

	Office Services Coordinator	Office Specialist
Most common degree	Bachelor's Degree, 49%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Office services coordinator vs office specialist demographics

Here are the differences between office services coordinators' and office specialists' demographics:

	Office Services Coordinator	Office Specialist
Average age	47	47
Gender ratio	Male, 41.0% Female, 59.0%	Male, 18.3% Female, 81.7%
Race ratio	Black or African American, 10.4% Unknown, 4.7% Hispanic or Latino, 22.6% Asian, 7.7% White, 53.5% American Indian and Alaska Native, 1.1%	Black or African American, 8.1% Unknown, 4.9% Hispanic or Latino, 19.8% Asian, 8.4% White, 57.7% American Indian and Alaska Native, 1.2%
LGBT Percentage	6%	6%

Differences between office services coordinator and office specialist duties and responsibilities

Office services coordinator example responsibilities.

Used QuickBooks to manage sales in order to track daily income and maintain an accurate inventory.
Manage CI s SharePoint pages and serve as CI s subject matter expert on SharePoint working groups.
Prepare real estate packages and presentation materials using Powerpoint software.
Coordinate with human resources, Calgary payroll supervisors and employees regarding vacation, overtime and draft time reconciliation requests.
Assist with the coordination and processing of semi-monthly payroll documents, including verifying payroll data input and payroll time sheets.
Perform administrative support tasks such as proofreading, emailing, clerical work and operating QuickBooks to invoice and provide sale receipts.

Office specialist example responsibilities.

Provide support for enrolling patients into health coverage programs and manage sensitive patient information to ensure accuracy and confidentiality.
Manage and maintain patients' medical records by utilizing computer applications management database processing system to ensure county compliance.
Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Provide assistance to office staff including preparing and proofreading memos and grants, transcribing meeting minutes for staff and answering phones.
Perform multiple bookkeeping duties including departmental payroll, print financial reports and other financial material as needed.
Communicate HIPAA compliance to staff, field and outside agencies.

Office services coordinator vs office specialist skills

Common office services coordinator skills

Customer Service, 19%
Patients, 13%
Office Services, 9%
Office Equipment, 9%
Front Desk, 6%
Data Entry, 4%

Common office specialist skills

Customer Service, 18%
Data Entry, 10%
Patients, 9%
Office Equipment, 6%
Phone Calls, 6%
Word Processing, 4%

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Office Services Coordinator
Office Services Coordinator vs Office Specialist

Updated January 8, 2025

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