Project assistant jobs in Wilmington, NC - 66 jobs

We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to work groups across the organization. This role is ideal for professionals with 0-5 years of administrative experience who are eager to apply their skills in a collaborative and fast-paced environment. The successful candidate will operate within established procedures, exercising a moderate degree of oversight, and contributing to the smooth operation of the team. Key Responsibilities: Prepare, edit, and format business documents, correspondence, reports, presentations, agendas, and meeting minutes using Microsoft Word, PowerPoint, and Excel. Develop and maintain organized files, records, and calendars for team members and management. Arrange domestic and international business travel, including flights, hotels, and itineraries. Coordinate meetings, including scheduling, conference room setup, virtual meeting links, and catering as needed. Track and reconcile expenses and submit timely reports for approval. Utilize SharePoint to manage, organize, and maintain shared documents, ensuring content is current and accessible to team members. Assist in team and project communications using Teams and other business collaboration tools. Support ad hoc projects and tasks as needed to improve administrative processes. Required Skills & Qualifications: Proficiency in Microsoft Excel for data tracking, basic analysis, and reporting. Hands-on experience with SharePoint for document management and collaboration. Strong written and verbal communication skills. Excellent organizational and multitasking abilities, with attention to detail. Comfortable working independently and within a team, following established procedures. Ability to handle confidential and sensitive information with discretion. 0-5 years of experience in an administrative or office support role. Preferred Skills: Experience preparing PowerPoint presentations and professional reports. Familiarity with Power BI dashboards and basic data visualization. Ability to adapt quickly to new tools and processes.

Posting Details Benefits of Working at UNCW Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge. Recruitment Range $45,748 - $50,831 Vacancy Number S02751 Position Title Administrative Specialist Working Title Title IX Administrative Specialist Competency Level Advanced Home Department Title IX and Clery Compliance - 40040 Primary Purpose of Organizational Unit The Human Resources Department is organized into six core units: Classification & Compensation, Employee Relation & Engagement, Human Resources Systems and Project Management (HRSPM) and Salary Administration, Benefits, Talent Acquisition and Title IX and Clery Compliance. Each core unit provides a full range of professional human resources services to meet the employee, business and operational needs of the University of North Carolina at Wilmington. The Office of Title IX and Clery Compliance is committed to the equitable treatment of all persons and transparency of campus safety information. Through educational programming and resources, professional development, statistical information, and campus-wide collaboration, the office fosters a safe environment free of gender discrimination and harassment for all campus community members, regardless of sexual orientation, sex, gender identity, gender expression and other protected classes. College Human Resources - 35700 College College/School Information University Information The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering. The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Location of Workplace Main UNCW Campus Brief Summary of Work for this Position The Title IX Administrative Specialist provides necessary administrative support to the day-to-day operations of the office. Under the general supervision of the Director of Title IX/CCO, this position provides high-level administrative support to the Director and staff of the Title IX/CCO. This position handles highly confidential and sensitive information and must do so with discretion and tact and interacts with multiple constituents, including students, attorneys, Student Affairs personnel, Office of General Counsel, CARE, etc. The position effectively and diplomatically serves as a point of contact for the office of Title IX/CCO and interacts with a diverse population of students, faculty, staff, and administrators. The position also works with minimum supervision and anticipates and takes the initiative to organize and prioritize a heavy and diverse workload to meet stringent deadlines with little direction. The position is responsible for maintaining calendars, scheduling meetings, preparing daily schedules, and coordinating conference room reservations. The position will also serve as the focal point for communications, answering, screening/redirecting phone calls and inquiries using appropriate diplomacy. Act as the office receptionist and perform other duties as requested. Maintains strict confidentiality. This position is required to be familiar with related policies and procedures for the office, including Clery reporting and Title IX-related policies and regulations. Minimum Education and Experience Requirements Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions. Preferred education, professional skills and experience * Administrative experience in a University environment. * 3 or more years of progressively responsible administrative experience. * Experience with Banner HR and Finance systems or other comparable web-based systems. * Ability to maintain confidentiality, handle highly sensitive information, and address and resolve issues or questions * Ability to manage multiple deadlines and time-sensitive timelines; * Accuracy and attention to detail * Excellent written, verbal, and interpersonal communication skills to collaborate collegially and effectively with diverse constituents, including students, faculty, staff, administrators, and community partners. * Ability to interpret and apply university policies and procedures * Ability to maintain, upload, extract, and compile information from various sources utilizing Banner and other systems. * Proficiency using technology and other relevant software and programs such as Microsoft Suite - Excel (v-lookup, pivot tables) Word, PowerPoint, Teams, SharePoint, Zoom, Adobe; calendar tools; Outlook, internet, etc. Required Certifications or licensure N/A FTE 1.0 FTE (40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00am - 5:00pm Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 7907 Job Posting Date 01/09/2026 Posting Close Date 01/25/2026 Number of Openings Single Incumbent Special Notes to Applicants PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. EEO Statement UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. External Link to Posting ************************************ Applicant Documents

Staff Therapist Assistant Department: Therapy Reports to: Director of Rehabilitation FLSA Status: Hourly/Non-Exempt BASIC FUNCTION The Staff Therapist Assistant performs patient care and patient related activities as directed by the Staff Therapist. CHARACTERISTIC DUTIES AND RESPONSIBILITIES ESSENTIAL FUNCTIONS Treat patients as directed by licensed therapist. Demonstrate a positive attitude and team building approach with all patients, clients and team members. Consistently attends work and provides appropriate notice for scheduled paid time off Maintains productivity standard as determined by supervisor and clinical needs. Demonstrates consistent knowledge and application of Medicare and other reimbursement regulations. Treat patients according to treatment plan. Record clinical documentation according to accepted regulatory and professional guidelines. Record daily treatment charges per approved billing guidelines. Instruct families and nursing staff regarding restorative/home programs as directed by staff therapist. Communicate with supervisor and other health team members regarding patient progress, problems and plans. Participate in interdisciplinary team meetings, patient care conferences, utilization review meetings, and other meetings as required or directed. Participate in in-service training program for other staff at the facility. Participate in facility performance improvement programs Coordinate with members of other departments, attending physicians, committee members, and other staff within the Rehab department. Perform other duties as required or directed Screen patients based upon identified need per State Practice Act. Assist with cleaning maintenance of treatment area and department Report any problems with department equipment to appropriate personnel so that it is maintained in good working order. Travel or float between facilities as determined by supervisor and patient needs. EXPOSURE RISK The Staff Therapist Assistant is at high risk for exposure to blood and body fluids. SUPERVISION RECEIVED Reports to Staff Therapist and Director of Rehab or designee SUPERVISION EXERCISED As delegated. WORKING CONDITIONS Works in well-lighted/ventilated office and therapy areas. Sitting, standing, bending, lifting and moving intermittently during working hours. Subject to frequent interruptions. Involved with patients, family members, personnel, etc., under all conditions/circumstances. Subject to hostile and emotionally upset patients, family members, etc. Communicates with the medical staff, nursing personnel, and other department supervisors. Willingness to work beyond normal working hours, and in other positions temporarily, when necessary. Must be constantly alert for patient's safety. Attend and participate in continuing educational programs. May involve overnight travel. Subject to falls, burns from equipment, infectious diseases, odors, etc., throughout the workday. Subject to lifting, carrying and supporting patients. Licensed and able to travel between facilities as indicated by Supervisor. Mobile phone use is only permitted during break and non-paid allocated lunch times. Phones should be kept on vibrate at all times. QUALIFICATIONS EDUCATION/LICENSURE Graduate of an accredited Assistant Program Successful completion of certificate/state licensure process for Physical or Occupational Therapy Assistants REQUIREMENTS SPECIFC REQUIREMENTS Current registration/licensure as a Physical Therapist Assistant or Occupational Therapist Assistant Maintain documentation of supervision per state guidelines PHYICAL REQUIREMENTS Must be able to move (walk, stoop, bend, stand, sit push, pull, and lift) intermittently throughout the workday. Must be able to speak the English language in an understandable manner. Must be able to cope with the mental and emotional stress of the position. Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately, so that the requirements of this position can be fully met. Must function independently, have flexibility, personal integrity, and the ability to work effectively with patients, clients and team members. Must be in good general health and demonstrate emotional stability. Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times, hostile people within the facility. Must be able to lift patients, medical equipment, supplies, etc. to 50 lbs. I further understand this description identifies the essential and primary duties and responsibilities of the job, and that it is not intended to detail or contain each and every duty inherent in this job. By your signature below, you acknowledge your understanding that your employment is at will, and that nothing in this job description is intended to constitute a contract of employment, express or implied. Below, I have noted any accommodations that I believe are necessary to enable me to perform the job duties. I have also noted below any job duties which I am unable to perform, with or without accommodation . I will immediately notify my supervisor if, at some time in the future, I need an accommodation and/or if I am no longer able to perform any of my job duties, with or without accommodations. ______________________________________________________________________________________________________________________________________________________________________________ _______ Print Name ___________ Employee Signature Date Supervisor Signature Date

Who Is Giant? With over 2 million weekly customers and annual sales topping $5 billion, Giant is the #1 grocer in the Baltimore-Washington area. What began as one store on Georgia Avenue in Washington D.C. in 1936, now has grown to over 160 stores spanning across D.C., Maryland, Virginia and Delaware. Giant's mission is beyond stocking groceries on shelves, we strive to be the most trusted and loved local food retailer in our community. PT Bake Off Assistant - Bake Off - 0386 Why Work at Giant? At Giant, we love what we do, and make it easy for you to love it, too! Every day, we build on our over 80-year legacy of innovation, quality, and value and hard work to keep our top spot in the market and with our customers. The most important part of that? Our people. Giant's thousands of associates in our stores, distribution centers and corporate headquarters have one thing in common: the opportunity to advance their career. We proudly hire and promote from our own ranks, offering opportunities to learn and advance, take trainings and earn degrees, serve our communities, receive recognition for their work and have a career, not just a job. We proudly host Business Resource Groups (BRGs) - six voluntary employee-led groups that help build community and are aligned with our mission, values, goals, business practices and objectives. The BRGs programming is designed to support their members and our associates through social activity, volunteering and professional development opportunities. Our mission is to provide convenient ways for our customers to prepare meals for moments that matter most through meal solutions, recipe inspiration, time-saving services like pickup and delivery and beyond. Giant also values being a better neighbor. One way we support our neighbors is by providing donations and charitable efforts to our local partners that support our main charitable causes. We'd love for you to become part of the Giant family and join us in our journey of being a Better Place to Work, a Better Place to Shop and a Better Neighbor - because, after all, our people truly make us Giant.

Administrative Assistant Job Description Full Time We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

About the role We are seeking a detail-oriented Pharmacy Billing & Administrative Specialist to manage billing operations and provide backup support for pharmacy data entry. This role is critical to ensuring accurate billing, timely payments, and smooth administrative operations within our pharmacy. You will work closely with the pharmacy team to process invoices, manage accounts receivable/payable, and provide data entry assistance. This position is ideal for someone who thrives in a fast-paced healthcare environment, has strong organizational skills, and is eager to contribute to the success of a growing pharmacy. What you'll do Billing & Finance Prepare and send invoices to facilities, patients, and payers. Manage accounts receivable: track payments, follow up on outstanding balances, and reconcile accounts. Manage accounts payable: coordinate vendor invoices, track due dates, and process payments. Maintain accurate financial and billing records for internal review and audits. Assist with QuickBooks/other accounting software entries as needed. Pharmacy Support Provide data entry support in the pharmacy system for prescriptions, patient accounts, and insurance details. Assist with processing insurance claims, resolving billing discrepancies, and ensuring compliance. Support pharmacy operations by handling calls related to billing inquiries. Administrative Tasks Generate and maintain reports for billing, receivables, and payables. Communicate with facilities, patients, and internal staff regarding billing-related issues. Support special projects or audits as needed. Qualifications Experience in medical or pharmacy billing, accounts receivable/payable, or healthcare finance preferred. Strong organizational and multitasking skills. Excellent communication and problem-solving abilities. Proficiency with Microsoft Excel, or accounting software (QuickBooks preferred). Ability to adapt in a fast-paced, detail-oriented environment.

The Administrative Coordinator works under the supervision of the Director of Operations (DOO). The position provides administrative support, maintains the phone system, and provides front desk presence. The Administrator Coordinator has responsibility and accountability to maintain accurate patient records and releases information to patients, healthcare facilities and other entities while following all laws and regulations including HIPAA.PRIMARY JOB DUTIES Supports office operations, monitoring phone system, and processing all incoming and outgoing mail. Provides facilities coordination. Demonstrates the ability to use time effectively and prioritize assigned duties. Ensures the safety of staff and visitors by adhering to and promoting safety and injury prevention measures in the workplace setting. Appropriately and accurately pulls records for patient care, quality review, and audits in a timely manner. Prioritize and complete patient related and revenue impacting tasks timely. Effectively manages personal work schedule so that the agency operations are uninterrupted. Maintains an appropriate standard of appearance which conforms to agency dress code. Demonstrates positive interpersonal relations in dealing with all members of the organization. Maintains confidentiality/HIPAA privacy standards and promotes customer satisfaction. Effectively demonstrates the mission, vision, and values of the Agency daily. 1.0 50% QUALITY OF WORK: 1.1 30% Supports office operations as demonstrated by: Responds to phone messages and channels them appropriately. Greets all company guests and manages the visitor log/badges. Process incoming and outgoing mail/packages; track all postage and inform the accounting department when there is a need for more postage. Manage flow of incoming faxes via Forcura and other branch documents. Maintains and updates office phone list and/or directory. Responsible for making copies, scanning and emailing as requested. Assists with putting together orientation packages, and working special projects as requested. Tracks PPE. Maintains a neat and professional front desk office. Prints and mails patient plan of care. Provide administrative support to other departments as needed. 1.2 20% Provides facilities and patient care coordination as demonstrated by: Completes twice a day walk-through to ensure office is tidy. Responsible for checking the common areas at the end of each business day. Maintains par levels for office supplies and coordinates reordering as needed. Ensure accuracy of all medical supply orders with timely approval (branch specific). Completes HCHB workflow timely to include verification of consents and NOMNC forms, faxing missed visits/DC summaries, transfer summaries to physicians, coordination of DME/mobile imaging orders, patient demographic changes, faxing of lab results, patient transfer to inpatient facility notes, and prebill audits. Places service calls for office machines, equipment and other repairs as directed. Assists facilities manager in oversight of agency Fleet. 2.0 15% PRODUCTIVITY 2.1 15% Demonstrates the ability to use time effectively and prioritize assigned duties by: Plans and prioritizes work activities for maximum productivity and efficiency. Responds to email, Microsoft Teams communications, and voicemails within 2 hours. Initiates and completes work assignments in a self-directed manner with minimal need for constant supervision. Assures the completion of assignments within the scheduled time frame. Serves on at least one committee or assigned project annually. Other duties as assigned by management team. 3.0 5% SAFETY 3.1 5% Ensures the safety of clients and staff by adhering to and promoting safety and injury prevention measures in the workplace setting. Reports unsafe conditions immediately. 4.0 10% ATTENDANCE AND PUNCTUALITY 4.1 10% Effectively manages personal work schedule so that agency operations are uninterrupted as demonstrated by: Provides proper notification of absences or tardiness. Takes action to prevent and/or minimize recurring absences or tardiness. Coordinates schedules time off with other members of the team to ensure adequate staffing. Adjusts personal time schedule when requested to accommodate agency needs. Plans ahead so that personal requests for time off do not disrupt the workflow. 5.0 5% PERSONAL APPEARANCE 5.1 5% Maintains an appropriate standard of appearance which conforms to agency dress code. 6.0 10% TEAMWORK, MISSION AND VALUES 6.1 10% Demonstrates positive interpersonal relations in dealing with all members of the organization as demonstrated by: Communicates in a positive and productive manner. Demonstrates respect for team members. Manages stress and personal feelings without a negative impact on the team. Participates in community outreach activities that promote the goals and objectives of the agency. Responds to all employees and clients in a courteous, sensitive and respectful manner. 7.0 5% CONFIDENTIALITY 7.1 5% Maintains confidentiality in all professional areas and considers the needs of clients and their families, other employees, physicians, visitors, and all members of the community in an informative, courteous and compassionate manner. JOB SPECIFICATIONS Education: High school graduation. Licensure / Certification: None. Experience: Working knowledge of commonly used concepts, practices and procedures used within administrative support. 1-2 years experience in the field or related area. Essential Technical Skills: Working knowledge of MS Office including Word, Excel and Access, Windows 2000, Microsoft Outlook, Email, typing of 45 wpm and basic phone skills. Interpersonal Skills: Teamwork and communication skills essential. Essential Physical Requirements: Varied periods of sitting or standing, walking, lifting up to 25 lbs. and carrying files, long periods of data entry. Essential Mental Requirements: Ability to concentrate with frequent interruption, handle pressure of deadlines, good judgment, ability to follow procedures, ability to work independently. Essential sensory requirements: Visual acuity, touch, hearing. Exposure to Hazards: Office environment, toner for office machines, pitch of printers and computers. Other - Hours of Work: Minimum 40 hours week, 8:00 am -5:00 pm, Monday through Friday. Availability on weekends and holidays may be necessary based on business needs. Overtime may be required during peak workloads or increase in volume.

Benefits: 401(k) matching Company parties Dental insurance Employee discounts Health insurance Opportunity for advancement The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include: Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more. The minimum level of education for an Administrative Assistant is a high school diploma or GED. Temporary agencies may also provide training in these areas. For those straight out of high school, courses in word processing and general office procedures are offered at vocational schools and community colleges and can be very helpful. Administrative Assistants with a bachelor's degree are more marketable, as they are seen to have a more well-rounded education that includes writing and mathematics, which can be useful to the job. While prior experience is not strictly required for work as an Administrative Assistant, many employers value prior work in the field. This is because many office professionals learn their major skills through on-the-job training, and a strong history of long-term work with other organizations can show reliability, responsibility and that you possess the skills you need. Starting as a secretary and working up through the ranks also shows increasing skill development and dedication. Compensation: $18.00 - $18.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Certification is required for this position. To be considered, you must either include a copy of your certification along with your resume or list organization through which certified on your resume. The ideal candidate will be required to work directly with the physicians and may rotate to other departments as needed. Responsible for effectively and efficiently conducting clinical trials through collaboration with data management team to ensure quality patient care. Responsible for reporting accurate trial data in a timely manner. Submits Active Patient data and respond to Queries Assists with Active Patient Protocol Needs Assess patient adverse events Answers treatment related questions Orders labs, tests and schedules return appointments as needed for active patients Communicates effectively. Establishes and maintains two way communications with peers, staff, physicians and leadership. Communicates appropriate information to MD/PA/FNP in a timely manner Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Job DescriptionBenefits: Bonus based on performance Competitive salary Dental insurance Opportunity for advancement Paid time off Training & development Vision insurance Administrative Assistant Customer Care & Office Support Wilmington, NC | Full-time | On-site Saltwater Signworks is adding an Administrative Assistant to be the friendly first point of contact for our customers and the steady hand that keeps our front office running smoothly. If you love helping people, write clearly, and keep a million little details organized, wed love to meet you. What youll do Front desk & phones: Answer inbound calls with professional phone etiquette; route calls/messages; greet walk-ins. Customer care: Build rapport via email and phone; provide status updates; schedule callbacks/appointments; follow up proactively. Inbox & calendar: Manage shared inboxes; triage and respond to messages; schedule meetings and installations. Documentation: Prepare, proofread, and format estimates, invoices, and simple forms; organize digital files and customer records. Order entry & tracking: Enter new jobs in our system; update job milestones; coordinate with production/installation. Clerical support: Light data entry, scanning, mailing/shipping, filing, supply orders, and office organization. Team support: Act as a hub between sales, design, production, and install teams to keep projects moving. (Well train you on our sign shop software/processes; prior sign industry experience is a plus, not required.) Youll thrive here if you Naturally make customers feel at ease on the phone and in writing. Write emails that are clear, concise, friendly, and error-free. Stay calm and organized in a fast-paced, interruption-heavy environment. Love checklists, following through, and closing loops. Are resourceful, positive, and team-oriented. Must-have qualifications 13+ years in an administrative, receptionist, or customer service role. Excellent written and verbal communication; strong phone etiquette. Attention to detail and strong follow-through. Comfortable with Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Calendar). Able to manage multiple priorities and meet deadlines. Nice-to-have Experience with CRM or job-tracking tools (ex. Trello/Clickup). Knowledge and familiarity with social media (how to post, make reels, videos, etc) Familiarity with quotes/estimates, invoicing, or basic bookkeeping tasks. Experience in a sign/print, construction, trades, or scheduling-heavy environment. Schedule, pay & benefits Schedule: Full-time, on-site in Wilmington, NC (8am-5pm Monday-Friday). Compensation: $18-$22/hour (depending on experience), with a 90 day performance review and growth path. Benefits: PTO/holidays, dental and vision insurance, training and growth opportunities, supportive team culture.

We have an immediate need for someone to work closely with the owner of an automobile dealer group in Wilmington, NC. Some, but not all of the responsibilities include: Assist in creating Google Slides proposals to manufacturers Assist dealer group to comply with FTC Safeguards rules using ComplyAuto software Documenting processes, memo's, policies & guidelines Organize, scan and maintain electronic documents This opportunity will introduce the applicant to many facets of the franchise car business and the automotive industry as a whole. Other responsibilities may be introduced in time as the position and role evolves. Our brands include Audi, Jaguar, Land Rover, Lotus and BMW Motorcycles. Our group is focused on growth and driving new business for our brands. We look forward to hearing from you and discussing the opportunity in more depth. EEOC Statement Jaguar Land Rover Cape Fear and Audi Cape Fear are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state, or local law. UNITY AUTO GROUP - Audi Cape Fear - Jaguar Land Rover Cape fear - Lotus Cape Fear - BMW Motorcycles Cape Fear

Administrative Assistant Job Description Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and customer service oriented Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include providing support to the daily operations of the business, answering phone calls, scheduling appointments, and writing correspondence.. The Office Assistant will handle a variety of administrative tasks and work closely with clients and employees to ensure that jobs are completed efficiently and effectively. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Key Responsibilities: Provide an optimal customer service experience by answering phone calls, emails and all other administrative tasks in a professional and timely manner. Collaborate with team members to respond quickly and accurately to all customer inquiries in order to provide efficient resolution and quality service. Maintain accurate and organized file systems to aid in company productivity. Assist with scheduling and coordinating service jobs which requires communicating with clients, coordinating with employees, and maintaining accurate records. Assist with estimating tasks, including gathering information, developing cost projections, and preparing detailed estimates. Support the sales team by handling inquiries, preparing proposals and presentations, perform follow-up contact according to the 2121 cadence process, maintaining sales records and assisting in the up-sale and customer retention process. Collaborate with other team members to ensure that job schedules and budgets are accurately reflected in company records. Assist with marketing strategy execution and corresponding data analysis to help drive sales. Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

If you are looking for an exciting career opportunity in the IT, engineering, software development, logistics, and project management fields, Linchpin Solutions is the place to be! We are currently hiring for a dynamic and experienced Logistics Administration Specialist. Clearance: Active DoD Secret Clearance Work Schedule: Fulltime, On-site, Quantico, VA; limited travel ( Role Overview: The MISTC Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the MISTC Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the Marine Corps Information Systems Training Center (MISTC) mission. MISTC Logistics Administration Specialist play a key role in supporting Command and Control (C2) training by maintaining accountability of Government Furnished Equipment (GFE), assisting with system configuration documentation, and coordinating instructor travel and scheduling. They ensure that all administrative and logistics activities comply with Marine Corps, TECOM, and MSTP policies, enabling Site Leads and instructors to focus on core training objectives. General Skillset Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Excellent organizational and time-management skills Strong verbal and written communication skills Ability to work collaboratively with instructors, engineers, and administrative staff Detail-oriented with strong recordkeeping and documentation habits Familiarity with military correspondence standards and administrative procedures Specific Skillset Proficiency in applying the Navy/Marine Corps Correspondence Manual (SECNAV M-5216.5) and MCO 5216.20B for document formatting and routing Experience managing equipment inventories, procurement tracking, and GFE accountability in accordance with MISTC and MSTP procedures Familiarity with GCSS-MC or equivalent logistics management systems for requisitions and material tracking Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing Ability to assist in the creation, editing, and control of MISTC Letters of Instruction (LOIs), trip reports, and deliverables Working knowledge of DD254, DISS, and JPAS procedures for clearance verification and access control Familiarity with C2 system terminology, configurations, and supporting documentation Strong aptitude for learning and documenting new technologies and processes Requirements Education & Certifications High school diploma or GED required; Associate's degree preferred GCSS-MC certification or equivalent logistics system training preferred Microsoft Office Specialist (MOS) Master Certification required within 90 days of hire Experience Requirements Minimum of 3-5 years of administrative or logistics experience supporting DoD or USMC programs Prior experience in a training or operational support environment preferred Experience working in classified or controlled facilities desirable Role Integration The MISTC Logistics/Admin Specialist reports directly to the MISTC Site Lead and provides essential administrative, logistical, and documentation support to the entire training team. They ensure compliance with all administrative reporting, equipment accountability, and procurement processes at their assigned site. In coordination with Systems Engineers, the Logistics/Admin Specialist ensures that C2 system components are inventoried, maintained, and properly configured for training use. They assist in the scheduling and coordination of Instructor travel, MTT deployments, and resource distribution. MISTC Log/Admin personnel also participate in Initial Key Personnel Training (IKPT), New Equipment Training (NET), and internal certification programs to remain proficient in the evolving portfolio of C2 systems, including emerging technologies such as the Joint Battle Command-Platform / Mounted Mission Command-Software (JBC-P/MMC-S). This ongoing development ensures they remain current with the systems, tools, and processes that underpin the MISTC enterprise. Impact The MISTC Log/Admin ensures the smooth, efficient operation of MISTC training sites by managing logistics, equipment, and administrative workflows that directly support the Marine Corps' C2 training mission. Their attention to detail, technical proficiency, and coordination enable instructors and Site Leads to deliver world-class training, sustain readiness, and ensure accountability across the global MISTC enterprise. Build Your Career With Us Linchpin Solutions' professional services organization is committed to delivering qualified candidates that meet or exceed clients' technical and management expectations. Our growth means exciting career opportunities for talented professionals in IT, engineering, software development, logistics, project management, and other key areas. We provide personnel that become valuable assets to the organizations they serve and contribute to the overall skill diversity and strength of the Linchpin Team. Career Choices Linchpin's success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing the company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create. Pay Transparency Statement: Linchpin Solutions is committed to compliance with applicable pay transparency laws and regulations. Final compensation for any position will be determined based on a variety of factors, including but not limited to: Relevant prior work experience Education and certifications Specific skills and competencies Federal Government contract labor categories and wage rates Geographic location While salary ranges may be provided for a position, these ranges are not a guarantee of final compensation, which may vary based on individual qualifications and the specific requirements of the contract. Benefits: In addition to competitive compensation, Linchpin Solutions offers a variety of benefits, including: Health, dental, and vision insurance 401(k) plan with company matching Flexible Spending Accounts (FSA) Company-funded disability and life insurance Paid time off (PTO) and company-paid holidays Employee Assistance Program (EAP) Educational assistance and parental leave Please note that the specific benefits and compensation details may vary depending on the employee's position, date of hire, and contract terms. Cyber Security Message Linchpin Solutions follows a specific recruiting practice to protect all candidates. We will never request any financial information immediately. Do not reveal confidential or sensitive information without ensuring the request is coming from Linchpin Solutions directly. Please do not hesitate to contact us at ************** if you suspect any type of social engineering attacks such as phishing, spear phishing, baiting or any other suspicious activity. Equal Opportunity Employment Statement We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

This position provides office support for the Veterans Service Office. The position is responsible for answering a multi-line telephone system, greeting visitors and clients, and providing benefits information of a routine nature or making appropriate referral for assistance. This position will require an individual who has well-developed interpersonal, communication, organizational, mathematical, typing and computer skills. Other duties may be assigned as needed. Work is performed under the close supervision of the Veteran Services Director. Our core values-Resilience, Excellence, Accountability, Customer Service, and Honesty-are the foundation of our work and the standard by which we operate. As a member of our team, you are expected to demonstrate these values in every aspect of your role. This means delivering high-quality work, taking responsibility for your actions, providing exceptional service, and maintaining integrity in all interactions. Your commitment to these principles is essential to fostering a positive workplace culture and ensuring the success of our organization and the community we serve. * Receives office visitors, scheduled client appointments, and answers a multi-line telephone system. Answers all inquiries as appropriate, refers individuals to appropriate officials, and schedules office appointments for clients. * Types a variety of letters and forms for the office; maintains case files; collects, quantifies, and completes monthly statistics reports. * Uses all office equipment and computer software programs in the performance of job duties. Responsible for electronically scanning and maintaining all office documents and client files. * Uses and updates veteran database to include current address and contact information, record of military service, dependent status, disability ratings, cause of death, and other key items of information necessary to properly service the county veteran population. * Receives and reviews military records, private medical records, VA benefit and health claim letters, and correspondence with state and federal offices and county memorandums. * Interacts and communicates with the immediate supervisor and staff, veterans and their dependents, NC Division of Military and Veterans Affairs, VA Regional Office personnel, VA Medical Center personnel, Legislative delegation, and other county department employees, various outside professional agencies, and the public. * Sorts incoming mail and posts outgoing correspondence; performs a variety of clerical and secretarial duties to include using county purchasing systems to order office supplies. Maintains inventory of office supplies, forms, and pamphlets. Maintains the appearance of the waiting area and ensures forms and pamphlets throughout the office are well stocked. * Assists veterans in obtaining military separation and service records, military awards and medals, private medical records, and civil documents. * Refers to federal policy and procedure manuals, Code of Federal Regulations Title 38 US Code; Veterans Benefits Manual and Federal Veterans Laws, Rules and Regulations, computer manuals, codes/laws/regulations, publications and reference texts, etc. * Assists the Veterans Service Officers in the completion of applications for federal, state, and local benefits such as pensions, disability compensation, insurance, burial, and NC benefits. * Assists applicants in obtaining necessary legal documents required for claims processing. * Reviews literature, documents, or news reports to enhance and maintain knowledge of state and federal legislation affecting veterans' benefit programs. * Performs assigned functions as a Disaster Ready Team (DRT) member, if appointed or volunteer. * Performs related tasks as required. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.General knowledge of veteran's programs (specifically Title 38 of the Federal Code of Regulations) and benefits and applicable laws and regulations; some knowledge of community organizations, agencies and facilities related to veterans' affairs; ability to solve problems within scope of responsibility; ability to deal with veterans, dependents, and others fairly and effectively; ability to establish and maintain effective working relationships with associates. Ability to exercise judgment in applying federal, state, and local policies along with the ability to effectively communicate orally and in writing. Ability to operate data, word processing and other standard office machines. Physical Requirements: This is light work requiring the exertion of up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects; work requires crouching, reaching, standing, grasping, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word and detailed or loud talking to convey detailed or important spoken instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.Associates/Technical degree with coursework in social services or related field and moderate experience with veteran service programs or equivalent combination of education and experience. Special Requirements: * North Carolina Division of Veterans' Affairs Certification and/or North Carolina accreditation within one year of employment required. * Valid Driver's License Salary will be determined based on qualifications, internal equity, budget, and market considerations. If applicable, your final transcript showing the date your degree was awarded and/or any required certificates or licenses listed in the application must be uploaded with your application, even if you are a current employee or we have received it with a previous application.

Responsibilites include: Responsible for coordinating Togo food business Taking accurate orders by telephone or in person, organizing food orders, and delivering to guests. Following all processes and procedures to accommodate togo orders for customers.

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Number 60068658 Grade NC02 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work This position is located at Eastern Correctional Institution. Reporting to the Associate Warden of Programs, this position is responsible for providing secretarial/clerical support in the Programs Department Knowledge Skills and Abilities/Management Preferences Salary Range: $31,200.00- $49,340.00 Duties for this position include but are not limited to: Preparing monthly reports and preparation/distribution of correspondence. Planning work, understanding and carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and meeting daily and monthly deadlines. Performing a variety of office and/or technical tasks to accomplish the specialized processing of information, documents, or materials. Effectively communicating with staff and the public in verbal and written form. Receiving telephone calls from other staff, department personnel, community volunteers, citizens, press, offenders' attorneys and families, and other agencies. Working under stressful conditions while meeting daily, weekly, and monthly deadlines. Composing correspondence which may require research and knowledge of policy and procedures. Positions may serve as back up to Transfer Coordinator to assist with offender releases and offender records Management Preference(KSA): Effectively communicate in verbal and written form, write reports and maintain accurate records. Must have a working knowledge of office procedures and ability to operate various office machines. Ability to read, interpret, and apply policy and procedures. Ability to use personal computer, fax machine, scanner, and other office equipment. **This is a full-time position (40 hours per week) with State Benefits. **Applicants must pass a background check to be eligible for this job.** Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result. Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Crystal Bunn Miller Email: *********************

The Respiratory Care Assistant (RCA) program is designed to allow respiratory students to enter the workforce as a Respiratory Therapy Assistants. This will allow the student to gain real working experience in our facility, under the direct supervision of a licensed Respiratory Therapist. While working at our facility, the RCA will gain knowledge in our policies, procedures, EMR, and will more easily transition to a licensed therapist after graduation. The RCA will be hired into the program on a PRN basis. The RCA will be required to work 12 hours during a six-week schedule. General orientation will be completed by the RCA via video. CBLS that are assigned to the RCA will be completed. Quick-start will be completed by the RCA via the booklet supplied by education. Department orientation will consist of seventy-two hours. OMH Respiratory Care department will accept four RCAs at one time, with no more than two scheduled at one time on each shift. The RCA will be assigned to assist a respiratory therapist during that shift. The RCA will not be left alone on any floor to treat patients independently. The RCA will not treat patients that fall under critically ill as defined by the North Carolina Board of Respiratory Care. At no time will the RCA replace a licensed therapist on any shift. Qualifications MUST BE A CURRENT RESPIRATORY STUDENT

As the Maintenance Specialist, you may look forward to: Answering calls from owners and guests in regards to maintenance issues in the rental property Providing professional and courteous customer service to owners, guests and vendors via phone, email, and face to face meetings Working with owners and guests on issues and resolutions when applicable Working in multiple computer systems simultaneously, including but not limited to: property management software, Outlook, and smart home technology sites Communicating with other departments Maintaining maintenance programs Obeys all applicable Federal laws, rules, and regulations relating to Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA) Being available to work weekends You are a person that (required skills): Has knowledge of Excel, Word, Outlook, and property management software Has a High School Diploma or equivalent Has at least 1 year experience in vacation rentals or related field, but not required Has time management skills Is a team player Is efficient in communicating Physically you can anticipate to: Express or exchange ideas by means of the spoken word via email and verbally Exert up to 50 pounds of force occasionally, use your arms and legs, and sit most of the time Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation Subject to internal and external environmental conditions The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. #LI-DNI

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Holly Ridge, North Carolina. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.