Office administrator jobs in Butler, PA

Allied Personnel Services is seeking candidates for an Admin opening in the Talent Acquisition department of a large LV company! This long term temporary position offers full time hours, 8am-5pm, Mon-Fri. This is an on-site role. Pay is $22.00/hour. Responsibilities: Schedule candidate interviews through Outlook and company scheduling software Handle travel arrangements for candidate visits Provide support to candidates throughout the interview process Process and track invoices related to recruitment and hiring Support onboarding activities for new hires Candidates for this role must have experience coordinating calendars, travel logistics, and meetings. Candidates should be proficient in the MS Office Suite (particularly Outlook calendar). Experience with applicant tracking systems is preferred. Qualified candidates can apply by emailing a resume today!

This is a shared support role responsible for performing essential tasks related to scanning, filing, printing, shipping, and accurate data entry of documents. The associate will ensure accurate and timely processing of workloads to facilitate smooth operations. PRIMARY RESPONSIBILITIES (E = Essential | A = Additional) Scan/File Room Duties • E - Receive and open packages via UPS/FedEx; create barcode pages for document tracking. • E - Sort recordable documents from lender packages in preparation for filing. • E - Maintain communication with team members to ensure accurate and timely document processing. • E - Meet and strive to exceed production standards, metrics, and SLAs set by management. • A - Provide backup to department functions as needed. • A - Perform additional tasks as assigned by the manager. Printing/Shipping Duties • E - Print documents and prepare them for shipment in accordance with internal procedures and client-specific requirements. • E - Pack and ship completed documents each night using UPS/FedEx. • E - Ensure all printed and shipped materials are accurate and labeled correctly. • E - Maintain a clean and organized workspace, including supplies inventory and equipment upkeep. • A - Assist with inventory management of shipping materials and printing supplies. Data Entry and Administrative Duties • E - Accurately enter data related to scanned and shipped documents into internal tracking systems, databases, or spreadsheets. • E - Verify data for completeness, accuracy, and consistency before final submission. • E - Maintain electronic and paper filing systems for easy retrieval of documents. • A - Assist with generating reports related to document processing and shipment status. • A - Support general administrative tasks such as scheduling, handling correspondence, and coordinating with other departments as needed. • A - Help maintain office supplies inventory and reorder as necessary to support operational needs. EDUCATION AND EXPERIENCE • E - High School Diploma or equivalent • D - 1 year of related experience in a shipping, printing, scanning, or data entry environment is preferred. KNOWLEDGE, SKILLS & ABILITIES • Strong organizational and data entry skills with high accuracy • High attention to detail • Ability to multitask in a fast-paced environment • Team-oriented mindset • Basic computer literacy, including proficiency with MS Office (Excel, Word) and familiarity with office equipment (printers, scanners, etc.) • Good written and verbal communication skills PHYSICAL REQUIREMENTS • Prolonged periods of standing and sitting • Manual dexterity for inserting and sorting documents • Ability to lift packages (up to 30 lbs) • Frequent communication via phone and in person • Adequate hearing and vision to perform job functions WORKING CONDITIONS • Normal office environment • May require occasional overtime • Exposure to paper dust and frequent handling of packages EQUIPMENT OPERATED • Personal computer and peripherals • Printers, scanners, copiers • Standard office equipment • Shipping label machines and packaging tools

Job Title: Purchasing & Administrative Assistant The Purchasing & Administrative Assistant is a dual-role position responsible for coordinating procurement activities while providing comprehensive administrative support to ensure smooth day-to-day operations. This role is ideal for a highly organized, detail-oriented individual who can manage vendor relationships, track purchasing needs, and support management with administrative tasks. Key Responsibilities Purchasing Responsibilities Source, evaluate, and select suppliers for materials, equipment, and services. Request price quotes, negotiate terms, and prepare purchase orders. Maintain accurate purchasing records, vendor files, and inventory levels. Track orders and ensure timely delivery of materials. Coordinate with internal departments to understand purchasing needs and forecast demand. Resolve issues related to orders, invoicing, or supplier performance. Monitor market trends and compare pricing to identify cost-saving opportunities. Assist with supplier performance evaluations. Administrative Assistant Responsibilities Provide administrative support to management and staff. Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare reports, presentations, correspondence, and other documents. Answer and direct phone calls; greet visitors and assist as needed. Organize and maintain filing systems-digital and physical. Assist with onboarding documentation, HR forms, and employee communication. Support office operations, including supply inventory, equipment maintenance, and general office upkeep. Handle incoming/outgoing mail, shipping, and package logistics. Qualifications High school diploma required; associate degree or higher preferred. 2+ years of experience in purchasing, procurement, administrative support, or related roles. Strong verbal and written communication skills. Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or purchasing software experience a plus. Ability to multitask, prioritize, and manage deadlines. Strong attention to detail and record-keeping skills. Problem-solving mindset and ability to work independently. Professional, reliable, and able to maintain confidentiality. Competencies Organizational excellence Vendor negotiation & relationship management Time management Data accuracy & documentation Customer service mindset Adaptability in a fast-paced environment Working Conditions Office-based role with standard business hours. Occasional lifting of packages or office supplies (typically up to 25 lbs). Collaboration with multiple departments, including operations, accounting, and management. Must be willing to travel to suppliers up to 5% of the time.

For description, see PDF: ************ pts. edu/UserFiles/File/PDFs/About/Ignite%20Program%20Administrator%20Posting%20Announcement. pdf

Full-time Description LIFE Pittsburgh, a growing nonprofit organization with approximately 400 employees, is a community-based alternative to nursing home care and assisted living. Through the LIFE Pittsburgh program, frail older adults can remain in their own home and receive a coordinated plan of care that enables them to maintain their independence and enjoy a safe and active life in the community. Our health teams of geriatric physicians and nurse practitioners, nurses, social workers, rehabilitation specialists and other health care professionals assess our Participants' needs and desires, plan and approve services with them and their family or caregiver, monitor for changes and provide timely interventions. Primary care and community services are provided through our Day Health Centers and through our in-home program according to an individual Participant's needs. What We Offer Rich Benefits Package including Medical, Dental, and Vision 401(k) with Company Match, vested immediately. Life Insurance Want to further your education? We offer Tuition Reimbursement! Paid Time Off - Grows every pay period and rolls over into new year! Job Summary The Center Administrator is responsible for the day to day operations, administration and coordination of care delivered as described in the individual Plan of Care for each LIFE Pittsburgh Participant. The Center Administrator will facilitate, coordinate and manage the IDT care process to ensure decisions are guided by the Participant's goals of care and are consistent with the PACE model concepts. The care provided per the PACE model of care is not confined to a location but extended to the Participant in whatever setting in which the Participant resides (i.e.: home, nursing facility, hospital or other location.) The PACE model calls for the program to not relinquish the care of the Participant while enrolled in LIFE Pittsburgh. Essential Functions Demonstrates and reflects a commitment to the mission and core values of LIFE Pittsburgh to support the elderly in maintaining their dignity and independence in the community. Ensures the coordination, implementation and evaluation of the plan of care through the interdisciplinary team. Provides direct leadership by facilitation and scheduling of the IDT and Plan of care meetings and ensure that the documentation of the team meetings and the POC are accurate and meeting professional and regulatory standards. Provides leadership for the IDT members for both their personal and professional development in the work provided by LIFE Pittsburgh. Provides continuous direction and development for the PACE team decision making process as well as the discipline specific approaches consistent with the philosophy of well inform participant self-determination and decision making. (via one on mentoring, utilization of the LP education department for supportive education, HR for appropriate mentoring, and seeks external support for discipline specific education when appropriate with support of organization). Requires the members of the IDT to provide the highest standard of care possible adhering to the professional quality standards set by LIFE Pittsburgh, regulatory agencies, and licensure. Ensures direct leadership and mentoring / training when deficits noted with regard to the above. (both for direct reports and otherwise). Ensures individual accountability toward follow through of assessment, implementation and evaluation of the Plan of care to ensure appropriate assessment-based resource allocation in collaboration with the administrative and management teams, participates in the development and maintenance of policies and procedures of operations. (ie, setting clear expectations with staff, monitoring work performed via care plan interventions and individual follow up, soliciting participant and caregiver feedback, soliciting feedback from staff and co- workers). Monitors center based budgetary spending throughout the fiscal year via departmental financial statements and reporting. Investigates and reports to the various noted trends and variances in the budget. (ie, stock and food supplies, participant allocated needs, inpatient utilization, nursing home costs). Provides analytical and insightful contributions to budgeting processes and demonstrates and acute awareness of the financial impact of team based allocations by always focusing on the need of the participant (and provides one on one and team education via the PACE model regarding allocations and noted trends to focus on participant need and appropriate allocation). Participates in the quality program collaboratively to measure operational quality, participant satisfaction and team performance on established protocols and policy in place. (IDT communication, satisfaction surveys). Responsible to fulfill the requirements of grievance and appeal program, services requests and other key performance initiatives. (ie, occurrence reports, caregiver and participant follow up and team discussions and facilitation). Works with Regional Director to consistently evaluate and propose new and innovative quality indicators to monitor performance. Responsible for hiring, mentoring, training and management of the PACE team members to ensure a team of competent, participant focused and high performing IDT members that promote the holistic and inclusive care delivery to PACE participants. Directs, facilitates and consistently evaluates job performance of staff ensuring the continuous provision of safe and quality care, including periodic and timely annual evaluations of employee performance. Provides interim feedback for performance of the team members on a consistent basis to promote relationship building, rapport, and competent discipline performance. Works with Human Resources directly when indicated for intervention when appropriate. Ensures collaboration with internal and external customers and contractors to assure that quality care is provided to Participants (ie, vendors, building management, and consultants). Communicates and interacts with outside official sources. (ie, APS, ombudsman, state and federal surveyors) in a way that promotes the mission of LIFE Pittsburgh as an organization that maintains the quality, dignity and autonomy of participant's lives. Assists with follow up and mentoring of homecare staff to ensure appropriate knowledge of participant care needs in collaboration with the Community Care Supervisor and Homecare departments. Remains knowledgeable on allocated homecare services and schedules to allow for care needs to be communicated and known and to ensure needs remains met and appropriate (to caregivers and the IDT). Demonstrates the ability to adjust communication style effectively in order to ensure clear and positive exchange of information that promotes and supports cohesiveness, information sharing, collaboration and consensus. Communicates with caregivers and participants on a regular and ongoing to build rapport and explain functional performance. Provides services promptly, exercises tact, patience and courtesy at all times and conducts themselves in a professional manner with Participants, families, co-workers and any external contacts. As a reprehensive of LIFE Pittsburgh, promotes goodwill and confidence in our Participants, staff, vendors, visitors and the general public. Proactively maintains requirements for the position (e.g., access of a vehicle, valid driver's license and auto insurance, annual TB, bi-annual physical, etc) and maintains compliance with educational requirements (e.g., Fire Safety, Infection Control, Annual Training, Safe Mobility). Requirements Knowledge /Skills / Abilities Ability to obtain and interpret information in terms of the specific needs of the Participant served. Ability to hire, orient and manage professional and entry level staff through mentoring and coaching. Ability to be analytical and critical in the evaluation of center and team operations. Frequently required to manage many details within a fast-paced environment. Thorough working knowledge of supporting cognitively impaired seniors and their families to deal with sensitive issues and facilitate problem solving. Possesses the knowledge of the human growth and development, in particular the aging process, of the Participants served. Understands the range of treatment needed to serve LIFE Participants. Ability to multi-task, problem solve complex situations, and navigate through conflicts that arise to achieve resolution. Good verbal and written communication skills. Ability to work independently when appropriate, and also work as a strong partner with a multidisciplinary team. Required Certification/License Valid Driver's license and automobile insurance (must have vehicle for travel) Education/Experience Bachelor's degree in a healthcare related field, Master's Degree strongly preferred, or 1-3 years of experience in an interdisciplinary or supervisory role in a PACE or related environment. Minimum of (1) year experience working with the elderly in a community setting and relating to the geriatric population and their family members. Prior management experience preferably in a multidisciplinary or care team environment strongly preferred.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Join a USA Today Top Workplace! Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufactures of precision machined parts in the United States. Our mission is to help manufacturers maintain a competitive advantage in the world economy by improving productivity. Morris Great Lakes is a division of Morris Group, Inc. We supply CNC machine tools, tooling, accessories, software, automation, and more to manufacturers of precision machined parts. Our customer base is in western PA, western NY, and WV. Our mission is to help manufacturers from all industry sectors achieve and maintain a competitive advantage by improving productivity. We help you make better parts, less expensively. Summary of Responsibility: The Office Administrator serves as the first point of contact for visitors, customers, and vendors, maintaining a professional and welcoming environment. They manage front-office operations, including calls, emails, conference rooms, and common areas, while performing administrative tasks to support overall office efficiency. Responsibilities also include processing invoices and deposits, managing vendor and company portals, assisting with service billing, and ensuring all interactions and operations uphold confidentiality, professionalism, and company policies. What You Will Contribute: Greet visitors and represent the company with a professional, friendly demeanor. Maintain organized, clean, and presentable office spaces, including conference rooms, lobby, and common areas. Field and direct incoming calls and emails from customers, vendors, and internal teams. Monitor and respond to inquiries sent to group email and phone lines. Perform administrative and organizational tasks to support smooth office operations. Process check deposits and manage vendor invoices, coordinating with accounting as needed. Manage company portals, including EZ-Pass updates and renewals. Assist with service invoicing in the ERP system, ensuring accuracy and timely delivery to customers. Uphold confidentiality, professionalism, and adherence to company policies in all interactions. Provide exceptional customer service to both internal and external stakeholders. Other Functions: Perform related duties as required The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position. Qualifications & Competencies: Office admin experience is a plus Bachelors degree a plus Strong organizational skills and high attention to detail. Ability to handle multiple tasks and prioritize effectively. Comfort using Microsoft Office Suite, especially Excel. Strong written and verbal communication skills. Professional customer service mindset. Must be available to work onsite Monday-Friday, 8:00 AM-5:00 PM (40 hours). What's in it for You: We take great pride in our employees and offer a variety of benefits that allow our employees to be successful inside and outside of work: • Competitive starting salary • Market competitive comprehensive health benefits including a zero premium medical plan offering, vision, dental, and company paid life insurance • 3+ Weeks' Vacation to Start • 10 Company Paid Holidays • 401(k) retirement plan with company contribution • Tuition reimbursement • Employee appreciation events and perks • Employee Assistance Program **************************************** Mental and Physical Requirements: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Must be highly mobile, able to access all areas of the premises. • Ability to concentrate and remain focused while prioritizing multiple tasks, responsibilities, and projects. • Ability to sit for prolonged period of times. • Able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavyweight material up to 50 lbs. with assistance from equipment or other employees. • Ability to frequently use hands and arms. • Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. • Ability to keep their composure with the public and co-workers in everyday, stressful situations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Job Req: #1485B, Cranberry Township PA

The Office of the Vice Provost for Community, Culture and Engagement (CCE) plays a vital role at CMU, setting and driving strategies that enhance inclusive excellence across the institution. The office serves as a central convener, coordinating the implementation and application of these strategies within academic and administrative units. We are currently seeking an Executive Administrator and Inclusion Event Coordinator who will be responsible for setting priorities and managing the execution of administrative, financial, and event functions for the CCE. This position will regularly handle sensitive information, requiring the maintenance of strict confidentiality and discretion. Additionally, this position will be responsible for planning and implementing the office's education and signature events, in conjunction with key campus partners, such as cultural recognitions, MLK, Juneteenth, Pride month, etc. Additionally, this position will provide executive administrative support for the VPCCE Officer, which includes scheduling, travel, and expense/financial reconciliation. Core responsibilities include: Executive administrative support for the Vice Provost for Community, Culture, and Engagement Officer, which includes scheduling, travel, expense/financial reconciliation, etc. Manage the administration of the Office by working collaboratively with others internally and externally Draft correspondence, presentations or reports on behalf of the Vice Provost Responsible for clerical/coordinating assistance of specific projects or events and/or may be the only support staff for a particular project area Assist with project plans and tracking of events, initiatives, and key processes until completion Serve as office liaison to key partners (e.g., University events and Engagement, Communication & Marketing and Inclusive Excellence Officer and other collaborators) Assist with program and event details (e.g. logistics, props, food, budgets, vendor contracts and invoice processes) Track office marketing and communication (e.g., website, social media, articles, etc.) Assures operations of the Office are in good working order, financial reviews and reconciliations are completed, and discrepancies are resolved Maintains accurate records and knowledge of budget expenditures, and counsels the Vice Provost on status, opportunities and concerns regularly Provides general office management such as: setting up and maintaining complex filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc. Coordinates various clerical aspects of programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements, etc. Prepares agendas, assembles data, sets up and coordinates arrangements for meetings, conferences, workshops, etc. Serves as initial contact and liaison with various campus stakeholders, providing information/coordination via phone or in person for internal/ external partners; provides general information regarding the Office Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. You should demonstrate: Ability to handle confidential information Strong planning and organizational skills Strong oral and written communication skills Qualifications: Associates degree 5-8 years of administrative support experience A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful pre-employment background check Additional Information: Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon. Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Executive Administrative Support Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance

Job DescriptionAbout the Role: As a Culinary Admin Assistant, you'll play a vital role in supporting our dynamic culinary team in Pittsburgh, PA. This position offers an exciting opportunity to immerse yourself in the culinary world while ensuring smooth operations and exceptional service. This role will work closely with the Director of Culinary in daily admin needs and simple culinary needs. This role will need to be sufficient in email, Microsoft word & excel, and time and task management of a High paced/ energetic environment. Responsibilities: Assist in coordinating daily kitchen operations and administrative tasks. Schedule and organize meetings, events, and culinary classes. Maintain records and documentation related to food safety and compliance. Support the culinary team with menu planning and recipe management. Prepare reports on kitchen performance and inventory levels. Collaborate with other departments to enhance overall guest experience. Assist the Director of Culinary in product procurement for concept/ menu development. Assist the Director of Culinary with email management, screening, and response Requirements: Proven experience in an administrative role, preferably in the culinary or hospitality industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and kitchen management software. Ability to multitask and thrive in a fast-paced environment. Knowledge of food safety regulations and best practices. Positive attitude and a passion for the culinary arts. High school diploma or equivalent; culinary education is a plus. Drivers License and access to a personal Vehicle. Basic Culinary/ Food Knowledge

Field Office Administrator - Monroeville, PA Trumbull Corporation | Voted One of the "Best Places to Work" Join an industry leader recognized for excellence in heavy civil and highway construction! Trumbull Corporation has an immediate opening for a Field Office Administrator to support projects in the Eastern Pittsburgh Suburbs. This is an exciting opportunity to build your career with a company ranked among the Engineering News-Record Top 100 Contractors nationally and recognized as a "best in class" leader in bridge and highway construction. What We Offer * Competitive pay, annual performance bonus, and profit sharing * Comprehensive medical, dental, and vision insurance * Generous paid vacation and holidays * 401(k) plan with company match * Long-term career potential with one of the nation's most respected contractors What You'll Do As a Field Office Administrator, you'll play a vital role in keeping our project office organized, efficient, and running smoothly. Your day will be fast-paced and varied, supporting multiple team members and helping ensure successful project delivery. Key responsibilities include: * Providing administrative and clerical support to the project team * Managing project documentation including subcontracts, purchase orders, change orders, and insurance * Handling calls, visitors, and general communications professionally * Coordinating between departments, clients, vendors, and field personnel * Processing invoices, expense reports, and personnel forms * Collecting and reviewing certified payrolls from subcontractors * Preparing reports, correspondence, and project materials * Performing other administrative duties as assigned What We're Looking For * Bachelor's degree in business or a related field (or equivalent experience) * Minimum 2 years of administrative experience, preferably in construction or a project-based setting * Excellent organizational, communication, and multitasking skills * Strong proficiency with Microsoft Office (Word, Excel, Outlook) * Detail-oriented, proactive, and able to manage shifting priorities * Willing to work significant number of nights and weekends Why Trumbull? At PJ Dick-Trumbull-The Lindy Group, our employees are at the heart of everything we build. Our core values - Safety, Quality, Integrity, Family, and Community - define who we are and how we work. We take pride in building infrastructure that connects people and places while creating rewarding careers for our employees. Individuals with Disabilities: PJ Dick-Trumbull-The Lindy Group wants all interested and qualified candidates to be able to use the career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access this site, please contact us for assistance at ************ or email us at ******************. PJ Dick-Trumbull-The Lindy Group strives to create a diverse, safe, welcoming, and inclusive work environment in which all teams can excel. We are an Equal Opportunity and VEVRAA Federal Contracting Employer and welcome all applications from a wide range of candidates, including covered veterans, minorities, females, and people with disabilities. Our policy is clear: We do not discriminate based on any characteristic protected by law. To view our EEO policy, click here; to view our Section 503 and VEVRAA Affirmative Action Policy, click here.

United Way of Southwestern Pennsylvania Pittsburgh Office The Administrative Coordinator provides professional administrative support to the events and volunteer engagement functions, 211 operations, and Chief Strategy Officer, demonstrating strong organizational skills and independent judgment. This role coordinates complex administrative functions including volunteer committee support, event logistics and coordination, 211 program support, and strategic initiative assistance. The Administrative Coordinator manages multiple priorities, exercises discretion when handling confidential information, and works collaboratively as part of an administrative services pool supporting organizational operations. This position requires flexibility to provide cross-functional support and backup coverage within the administrative team. A high school diploma or GED equivalent and a minimum of three (3) to five (5) years of experience in general administrative support, including experience supporting management-level staff is required. Experience in nonprofit sector, particularly with events, volunteer management, or program operations and background coordinating events or volunteer activities is preferred. An equivalent combination of experience and education may be considered in lieu of education. Annual Salary Pay Grade 104 Salary Range - $41,818 - $48,000 Visit our website at *************************** to view job description and apply for this position. Submissions will only be accepted electronically. United Way of Southwestern Pennsylvania is an equal opportunity employer committed to workplace diversity, serving Allegheny, Armstrong, Butler, Fayette, and Westmoreland counties.

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

Office Admin Assist needs 2+ years experience Office Admin Assist requires: 45 wpm MS Office Office support, clerical, admin Phones Word processing Customer supprt Office Admin Assist duties: Answer all phone calls on main office phone lines including needs for operator assistance, provide system administrator support for telephone system including voicemail, automated attendant Scheduling assistance of telephone programming, changes and trouble reporting. Provide shipping / receiving support for office, including UPS / courier duties.

ANNOUNCEMENT Butler County Community College (BC3) is currently accepting applications for the position of Student Financial Services Secretary. This is a regular full-time position that will begin immediately. Reporting to the Director of Student Financial Services, the Student Financial Services Secretary is to assist parents and students with securing payment for their tuition, fees and other educational expenses. Assist with inquiries and applying for Financial Aid, and the processing of incoming aid (e.g. FAFSAs, Loan apps.) by gathering necessary documentation and maintaining confidential files for each student. Work with third party billing and student payments. Provide office support to the Director, Associate Director, and Assistant Director of Student Financial Services. Associates degree from an accredited institution in Business or related field preferred. A combination of experience and graduation from high school or equivalent is required. Salary will be commensurate with qualifications and experience. Review of applications will begin immediately. Interested candidates should visit BC3 Recruitment to complete their Candidate Profile along with uploading a PDF version of current resume, cover letter, and copy of college/university transcripts that have been conferred to the Resume section. Incomplete candidate profiles and/or any materials regarding this position that are received after the application deadline or closing of the search will not be considered. Any materials submitted will be the property of the College. Applicants currently employed by Butler County Community College must authorize in writing that all college/university transcript(s) on file in their personnel file located in the Human Resources Office may be copied and attached to their application packet by the application deadline. Requests to copy transcripts received after the deadline will be denied. If you have any questions, please contact the Human Resources Office at ************ Ext. 8951 for more information. BC3 is nestled in the rolling hills of Western Pennsylvania and only 45 minutes from the cultural life of Pittsburgh. BC3 is a vibrant comprehensive community college serving eight (8) counties with five (5) locations and nearly 2,500 credit students. Built on the former Oak Hills Golf Course and a farm, BC3 has a beautiful main campus on 329 wooded acres with a central Oak Grove. BC3 employs approximately 1,000 full- and part-time employees. BC3 has 53 career and transfer programs. The College is going “all in” for its Shaffer School of Nursing and Allied Health. This includes the construction of a state-of-the-art Victor K. Phillips Nursing and Allied Health Building, program expansion, and the development of a Licensed Practical Nurse (LPN) Program. Private and public support has made this possible. BC3 offers unique programs such as Measurement Science/Metrology, Massage Therapy, Robotics, Electronics, Nanofabrication Technology, and Park and Recreation Management. BC3 offers over 100 courses in online and distance education. In addition to degree programs, BC3 has a public safety training facility at its main campus that serves 15,000 students annually for business training, industrial safety training, and public safety - fire, EMS, Hazmat, and police training. The impact of BC3 as an economic engine bolsters the regional economy and continues to contribute substantially to the regional workforce. With a focus on student success, faculty, and staff describe BC3 as a special place with a caring and collegial atmosphere that is unusual in today's higher education landscape. BC3 was named the #1 community college in Pennsylvania for 2025 on Niche.com. To learn more about BC3, please visit ************ Butler County Community College is an equal opportunity, affirmative action employer.

Job Description Lenape Wellness Center is seeking a detail-oriented and organized Office Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role plays a crucial part in the overall success of our organization by assisting in daily office tasks and ensuring smooth communication between team members. Major Responsibilities: Answer and direct phone calls Organize and schedule appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Maintain a clean and organized office environment Qualifications: High school diploma or equivalent Proven experience as an office administrative assistant or in a similar role Proficient in Microsoft Office Suite Excellent time management skills and ability to prioritize tasks Strong communication skills, both written and verbal Attention to detail and problem-solving skills Ability to work independently and as part of a team If you are a motivated individual with a passion for health and wellness, we encourage you to apply for the Office Administrative Assistant position at Lenape Wellness Center. Join our team and help us make a difference in the lives of our clients!

FRANJO RESTORATION (************************** A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for a PROJECT ASSISTANT as a support level position for the Operations/Management departments. This position is responsible for control and distribution of project documentation, and to assist the Project Manager with all coordination activities and tasks related to project management and production needs. This position provides supports services as required by the management department during the pre-restoration (EMS) and restoration phases. Complete understanding of project documents, policies and procedures. Our Mission: Restoring peace of mind. Our Vision: Be the industry leader in property restoration. Our Vision: Financial Sustainability. Our Team. Our Process. Key Relationships. Our Values: Commitment - from beginning to end. Quality - Excellence without compromise. Compassion - genuine understanding and respect . Does that align with your ideals and core values? Well, great news! We are looking to add a PROJECT ASSISTANT to our growing team! ESSENTIAL FUNCTIONS: Project files (manual and electronic) Sort for final filing Customer contract preparation Estimate and invoice preparation Monitor job file status, audit status, ensure client requirements are followed (ie: managed repair programs) Complete and review job file documentation for final upload, audit process and submission Correspondence Insurance companies/adjusters Customers Independents Vendors & Subcontractors Project documentation compliance Project hand-off for production Work with the Management team to ensure a reliable flow of information Creation of purchase orders and subcontractor agreements COMPETENCIES: Results Driven Problem Solving/Cost Analysis Communication, and Time Management Skills Good time and financial management Able to understand and comply with set process and procedures Computer skills in Microsoft Office, Xactimate, Quick Books and DASH and Mica Project Management system. REQUIRED QUALIFICATIONS: Understanding of building practices and procedures with Restoration management or relevant experience in lieu of education. Proficient in MS office. Strong Accounting knowledge. Experience with Xactimate, DASH management and Mica water mapping. PREFERRED QUALIFICATIONS: IICRC certification OSHA 40-hour certification WORK AUTHORIZATION / SECURITY CLEARANCE: Must be legally authorized to work in the United States and provide proper documentation. Must comply with all required background and security clearances. Must submit to new hire and random drug screening(s) What we offer you in return: Competitive salary and benefits package which includes, medical, dental, and vision, 401(k), supplemental insurance, paid time off, education and training, lunch and learns, team building outings and activities, holiday parties, and so much more! What are you waiting for? Apply today! Franjo Restoration is an Equal Opportunity Employer.

The Residence Life Office Assistant, under the direction of the residence life professional staff assist with managing the front desk in the Office of Residence Life and are responsible for completing a variety of office functions (i.e., answering the phone, responding to emails, complete assigned projects, etc.). Residence Life Office Assistants also assist with a variety of administrative tasks and residence life services and events to ensure the successful operation of on-campus housing. The responsibilities of this position included, but are not limited to: Greet all students, parents, families, and guests as they enter the second floor of the Carriage House and direct them as necessary to the appropriate staff members and offices. Answer office phone and respond to questions, while relaying messages to staff members. Check and respond to office emails and voicemail messages. Manage office key processes and potentially test keys in residential spaces on campus. Enter facilities work orders and ensure completion by contacting residents and inspecting spaces. Conduct room inspections, health and safety inspections, damage assessments, and vacancy checks as needed. Assist with the management of the key closet, which includes hanging, inventorying, testing, and preparing keys. Maintain and manage office filing system, which includes organizing and re-organizing existing files. Perform resident lockouts and/or sign out temp keys during assigned office hours. Enforce residence life and university policies. Complete assigned special projects during office hours. Perform other Residence Life Office Assistant related responsibilities or duties as assigned. Position Requirements: Enrolled as a full-time student for the Fall 2025-Spring 2026 term (Note: If a student is a December 2025 graduate and is in good standing, they will still be considered for work for the Fall 2024 semester). Available to work Monday through Friday between the hours of 9:00 a.m. to 8:00 p.m. The exact schedule will be determined once Residence Life Office Assistants are hired. Must be in good standing with the University, which includes having no academic, financial, medical, or student conduct holds on your student account. Any staff member that receives university academic probation at Chatham University will not be eligible to continue in this role, per university guidelines and restrictions. Have not outstanding holds, such as financial, medical, academic, or student conduct holds. Adhere to the Chatham University Student Honor Code and Residential Policies & Procedures outlined in the Student Handbook and Terms & Conditions of Residency throughout their term of employment. Position Compensation: $9.00 per hour. Specific hours per week will be determined after the schedule is completed. Office Assistants cannot work more than 10 hours per week maximum. Term of Service The Residence Life Office Assistant is a ½ year or 1 year academic term position for the Fall of 2025 and/or Spring of 2026. Employment as a Residence Life Office Assistant starts on August 25, 2026 and concludes at the end of the day on April 29, 2026. Summary: It is essential that each Residence Life Office Assistant perform all expectations listed in this position description and be able to meet all position requirements. If a staff member does not fulfill the responsibilities of the position, that staff member will be subject to a disciplinary review to address or correct the performance issue(s) or may be terminated from their Residence Life Office Assistant position. Note: The Office of Residence Life reserves the right to update, edit, or adjust the Residence Life Office Assistant Position Description, Position Duties, and Position Responsibilities as needed and will provide written notice. **Please complete the internal application for Residence Life Here: *********************************************************************************** All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year. Student jobs do not automatically roll over to the next academic year or summer. Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

ANNOUNCEMENT Butler County Community College (BC3) is currently accepting applications for the position of Student Financial Services Secretary. This is a regular full-time position that will begin immediately. Reporting to the Director of Student Financial Services, the Student Financial Services Secretary is to assist parents and students with securing payment for their tuition, fees and other educational expenses. Assist with inquiries and applying for Financial Aid, and the processing of incoming aid (e.g. FAFSAs, Loan apps.) by gathering necessary documentation and maintaining confidential files for each student. Work with third party billing and student payments. Provide office support to the Director, Associate Director, and Assistant Director of Student Financial Services. Associates degree from an accredited institution in Business or related field preferred. A combination of experience and graduation from high school or equivalent is required. Salary will be commensurate with qualifications and experience. Review of applications will begin immediately. Interested candidates should visit BC3 Recruitment to complete their Candidate Profile along with uploading a PDF version of current resume, cover letter, and copy of college/university transcripts that have been conferred to the Resume section. Incomplete candidate profiles and/or any materials regarding this position that are received after the application deadline or closing of the search will not be considered. Any materials submitted will be the property of the College. Applicants currently employed by Butler County Community College must authorize in writing that all college/university transcript(s) on file in their personnel file located in the Human Resources Office may be copied and attached to their application packet by the application deadline. Requests to copy transcripts received after the deadline will be denied. If you have any questions, please contact the Human Resources Office at ************ Ext. 8951 for more information. BC3 is nestled in the rolling hills of Western Pennsylvania and only 45 minutes from the cultural life of Pittsburgh. BC3 is a vibrant comprehensive community college serving eight (8) counties with five (5) locations and nearly 2,500 credit students. Built on the former Oak Hills Golf Course and a farm, BC3 has a beautiful main campus on 329 wooded acres with a central Oak Grove. BC3 employs approximately 1,000 full- and part-time employees. BC3 has 53 career and transfer programs. The College is going "all in" for its Shaffer School of Nursing and Allied Health. This includes the construction of a state-of-the-art Victor K. Phillips Nursing and Allied Health Building, program expansion, and the development of a Licensed Practical Nurse (LPN) Program. Private and public support has made this possible. BC3 offers unique programs such as Measurement Science/Metrology, Massage Therapy, Robotics, Electronics, Nanofabrication Technology, and Park and Recreation Management. BC3 offers over 100 courses in online and distance education. In addition to degree programs, BC3 has a public safety training facility at its main campus that serves 15,000 students annually for business training, industrial safety training, and public safety - fire, EMS, Hazmat, and police training. The impact of BC3 as an economic engine bolsters the regional economy and continues to contribute substantially to the regional workforce. With a focus on student success, faculty, and staff describe BC3 as a special place with a caring and collegial atmosphere that is unusual in today's higher education landscape. BC3 was named the #1 community college in Pennsylvania for 2025 on Niche.com. To learn more about BC3, please visit ************ Butler County Community College is an equal opportunity, affirmative action employer.