Office administrator jobs in Montgomery, NY - 268 jobs

Job DescriptionLocation: In Office - Wayne, NJ Schedule: Part-time (approximately 10-20 hours per week) About Us: Amsalem Business Travel is a global travel management company providing customized corporate travel solutions. Were looking for a detail-oriented and reliable Accounting Administrator to join our team part-time and support day-to-day financial and administrative operations. Responsibilities: Assist with accounts payable and receivable processing Enter invoices, receipts, and payments into the accounting system (QuickBooks or similar) Reconcile bank and credit card statements Maintain accurate financial records and assist with monthly reports Support the accounting and operations teams with data entry and filing Assist with expense tracking and vendor communication Provide general administrative support as needed Qualifications: 2+ years of experience in accounting, bookkeeping, or office administration preferred Proficiency with QuickBooks, Excel, or other accounting software Strong attention to detail and accuracy Excellent organizational and communication skills Ability to work independently and manage priorities in a part-time role Schedule & Compensation: hours per week, flexible schedule Competitive hourly rate based on experience Why Join Us: At ABT, were more than just a travel management company were a team. We collaborate, problem-solve, and celebrate wins together. If youre someone who takes pride in your work and enjoys being part of a supportive, close-knit environment, youll fit right in.

About You your own and thrive where you can take initiative. You have worked at a small business before. You've been told that you're a natural problem solver and a stickler for details. Your organizational skills are second to none, and you take immense pride in your ability to keep things running smoothly. You want to put in the work to succeed, you are driven to achieve despite challenges. Your friends & coworkers would describe you as resourceful, open-minded, and teachable. You consider yourself a lifelong learner with a growth mindset. You're comfortable and confident talking on the phone with customers but you are aware of the need for expediency. You want the excitement and entrepreneurial spirit that comes with being part of a small company that values you. You are searching for a company culture based on trust, reliability, and integrity. You enjoy seeing your accurate data entry transformed into useful outcomes. You are driven by personal growth and love developing your knowledge and skillset for the sake of learning and improving. Pay rate: $30-35/hour, flexibility based on experience and growth Office Coordinator Benefits Paid Time Off (2 weeks paid vacation to start) Flexible Tues-Fri work schedule, Mondays in office, open to hybrid Flexible holiday schedule 401k and insurance available after probation period About Us Serrano II Inc., is commitment to exceeding our customers' expectations by providing customer service, with integrity and workmanship that starts with our employees. Serrano II Inc., provides on-the-job training for all of our employees as well as any manufacture, management, or skill training for employees who are interested in progressing within the company. We believe employee development is the key to our success. *********************** Office Coordinator Expectations As our Office Coordinator, you will play a vital role in maintaining the smooth operation of our office responsibilities. After training, we will rely on you to help run things administratively, so that leadership can continue to focus on working the business. You will coordinate various administrative tasks related to jobs which could include occasionally running errands to assist the team. Your positive and customer-service centered communication will be an asset when working with prospects, customers, internal team members and vendors. You will use your keen financial acumen and attention to detail to keep the cash flowing in by invoicing customers, monitoring the status of payments, and working with team for payments. You will assist the owners with vehicle registrations, truck maintenance, insurance contracts as needed. This position is not just a job; it's a chance to grow within the company. Over time, you could assume more responsibilities including estimations for customers. Office Coordinator Skills and Experience We're flexible on the number of years of previous experience for this role. We highly favor talent, interest, and drive to continue to improve a company's culture. Some candidates may see this list and feel discouraged because they don't match all the items. Please apply anyway: there's a good chance you're more qualified than you think you are. Experience working for a small or medium-sized business Office administrative support experience Strong proficiency in QuickBooks and Excel Answering phones and customer relations Sales scheduling, entering job tracking data Invoicing, customer communication and problem-solving Experience implementing software programs is a plus Service Scheduling, Logistics, or Dispatching experience is a plus If you are in any of the following or similar positions, APPLY TODAY! Come join a company that is truly dedicated to making a career for you. Office Manager Dispatcher Scheduling Coordinator Event Coordinator Customer Service Assistant Customer Service Coordinator Store Manager or General Manager Construction Assistant Administrative Assistant Home Delivery Coordinator Customer Care Specialist Property Manager Leasing Manager Administrative Manager Office Administrator Executive Assistant Operations Manager Office Coordinator Administrative Coordinator Office Supervisor Office Operations Manager Business Manager Business Office Manager Facilities Manager Office Support Specialist Business Operations Manager

Are you interested in taking your next career step with an industry leader? Do you have exceptional organizational skills? Do you work well independently, as well as a part of a team? We have just the opportunity for you! We are a leading home services provider, and due to our continued growth we are looking for a highly skilled individual to work as a Service Administrative Coordinator. Responsibilities: As a Service Administrative Coordinator, you will be responsible for supporting the service department with administrative tasks as well as ensuring compliance of district and company policies. Data entry for P3, Energy and Salesforce systems for HVAC installations Process, billing and account reconciling Coordinate and schedule Natural Gas and HVAC Installations Communicate with Field Supervisors, Service Technicians and other departments Answer customer service calls when necessary Responsible for propane tank inventory and SOX controls as assigned Call customers to confirm appointments Order equipment to ensure availability for installations Process job closeouts in Energy and Salesforce Scheduling service calls and providing work orders for Service Technicians according to urgency Reviewing jobs in the service monitor to ensure they are dispatched and assigned as required Assist Installation and Field Supervisors with various tasks as assigned Requirements: As a Service Administrative Coordinator, you must be professional, pleasant and possesses the ability to function equally well in both a team environment and independently. It is also important that you display excellent verbal and written communication, interpersonal and active listening skills, along with the ability to interact effectively with both customers and coworkers. Specific qualifications include: High School Diploma or Equivalent 1-3 of administrative experience 1-3 years of customer service experience Superior problem solving skills Ability to work well in a fast paced environment Excellence in customer service, and solid interpersonal skills Proficient in MS Office Suite, MS Outlook, and Web navigation Strong troubleshooting abilities Ability to communicate effectively both orally and in writing Benefits: As a Service Administrative Coordinator, you will be part of an evolving organization that built its reputation on providing our customers with the best possible service. Our employees are one of the main keys to our continued success, therefore, we are committed to your professional development and you may find opportunities for advancement to roles of greater responsibility within our organization. Build a rewarding career with an industry leader! We are proud to be an equal opportunity employer, and are committed to a drug and alcohol-free workplace.

JOB TITLE: Office Assistant Float DEPARTMENT: Internal Medicine STATUS: Part-Time Non-Exempt ( Hourly) REPORTS TO: Administrative Supervisor SHIFT/CORE HOURS: Monday-Friday 8:30 AM-2:30 PM The Office Assistant is responsible for retrieving medical secretary voice messages and returning calls, scheduling appointments, directing calls to appropriate staff, setting up new patients, this includes new consults which consist of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to fill out prior to the scheduled visit, and working closely with the medical secretaries and staff. This position will also scan medical records as needed. DUTIES AND RESPONSIBILITIES: Retrieves and responds to voice messages from medical secretary's voice mails and documents into EMR. Schedules/re-schedules appointments including procedures, COVID testing, and follow up appointments. Directs patient calls to appropriate personnel. Triages other staff regarding messages that pertain to them i.e. Prescriptions, Medical Records. Screening phone calls as best as possible. Enters demographic, insurance information, pharmacy, and primary care into EMR when scheduling new patients, and updating existing patient demographics. Scans medical records or medical records requests as needed. Assists other Medical Receptionists and Medical Secretaries as needed including covering hours, booking procedures with corresponding paperwork, pre-authorizations, COVID scheduling, faxing/scanning proper paperwork. Other duties as assigned. EDUCATION & EXPERIENCE Minimum of a High School diploma; Associates Degree preferred. At least one year relevant experience and/or training. EMR experience preferred QUALIFICATIONS & REQUIREMENTS: Strong verbal and written communication skills. Strong organizational skills. Strong Multi-tasking skills. Excellent attention to detail. Ability to work independently on assigned tasks as well as accept direction on given assignments. Able to work collectively with administration and staff. Able to maintain highest level of confidentiality. Premier Medical Group is an Equal Opportunity Employer

Connect with your calling. Join, stay, and grow with Benchmark. Meadow Ridge is the premier life care retirement community in Fairfield County, located on 136 acres in beautiful Redding, Connecticut. In this unique and enriching environment, we offer Independent and Assisted Living apartment homes, as well as a skilled Health Center where we provide our residents with quality care and services. We are currently seeking an Administrative Assistant to provide administrative support for our Plant Operations department and other departments when needed, including covering reception desk FT opportunity 8am - 4pm M- F but must be willing and available to cover weekend and evening shifts when required. $23/hr Primary responsibilities of the role include but are not limited to: Screen calls and collect and prioritize mail Administration of WorxHub system for Service Requests Liaise with other departments within BSL Keep calendar schedules current; schedule, organize and follow up on internal and external meetings, including booking conference rooms, requesting lunches (when applicable), and making sure necessary meeting materials are prepared Manage contacts for Plant Operations Director Prepare letters and other documents, and circulate communications with regard to meetings and other matters Maintain filing system Reconcile monthly billing statements and invoices Prepare expense reports for team members Process time card and PTO requests on behalf of Plant Operations DirectorPy Types, assembles, copies, files and otherwise processes data required by the community in an accurate and timely manner Orders and maintains supplies, and arranges for equipment maintenance Organizes, coordinates and assists in planning special events, including weekend events Other duties and projects as assigned The successful candidate: Will have a minimum one (1) year related work experience; plant operations experience a plus Will be detail oriented with strong organizational skills Have experience in a professional office setting or hospitality environment, where good communication (especially heavy telephones) and customer relations skills are essential Knowledge of Microsoft Office, especially Excel As a community associate at Meadow Ridge, you will have access to a variety of benefits including, but not limited to, the following: 8 holidays & 2 floating holidays Discounted Meal Program Paid Training & Company-provided Uniforms Associate Referral Bonus Program Physical & Mental Health Wellness Programs 401k Retirement Plan with Company Match* Medical, Vision & Dental Benefits* Tuition Reimbursement Program* Vacation and Health & Wellness Paid Time Off* Use of Community Fitness Center and Pool * Eligibility may vary by employment status

Accounts Payable Clerk Billing Clerk Bookkeeper Payroll Clerk Human Resources Specialist Office Manager Senior Positions within departments. Various other titled administrative positions that are non exempt

Full Time Office Coordinator - Montebello, NY Montebello, New York iPostal1, the leading provider of Digital Mailbox technology worldwide, is seeking a highly organized and proactive Office Coordinator to support our Corporate office operations. Our website, ***************** lists 3,000 addresses, including retail pack and ship stores, 1,000 Staples stores and coworking spaces. Customers choose a mailing address for business or personal use and view and manage their postal mail and packages anywhere with an app or online. To excel in this role, you should be an excellent verbal and written communicator, able to think on your feet and have a positive, team-oriented attitude. If you are looking for a friendly environment with a lot of energy and diverse work, this could be a great opportunity for you! This position will be based in our Montebello, NY headquarters, Monday - Friday 9:00 am- 5:00 pm. Responsibilities: Marketing Welcome Boxes creating, stuffing, and generating labels for the boxes Shipping Tradeshow Materials - making labels, calling in pick ups Receiving tradeshow Materials - products that come in, pallets being returned from shows, ie: poly bag receiving Occasionally picking up materials at Minute Man Printing Shipping out fleeces to partners who receive good reviews, writing notes Organizing the Marketing closet - keeping track of notebooks, water bottles, fleeces, bags, fixing the closet when items get replenished or when the closet gets disorganized Customer Service / Operations Assist on Projects- ie: PayPal refunds, BCG compliance, projects or tasks that need an extra set of hands Receiving company mail and packages Assisting the Executives with shipping mail and packages Covering the Mail Center when needed Miscellaneous errands - miscellaneous small gifts, post office needs, gift cards, etc. Amazon, WB Mason, and Costco Ordering - ordering office supplies, ordering snacks, keeping track of inventory of what needs to be replenished, putting way all of the items that come in, keeping the refrigerators and coffee/snack areas stocked daily Travel - Booking and tracking companywide travel, being available to those traveling during and outside of office hours Event coordination Calendar Management - conference rooms Qualifications: Previous Office Coordinator or Administrative role preferred Excellent communication skills Strong attention to detail Enjoy working with a team Excellent computer skills Special event coordination is a huge plus! A proactive, solution-focused mindset Comfortable managing multiple priorities in a fast-paced environment, collaborating across teams, and taking ownership of follow-ups to drive tasks to completion iPostal1 is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religious creed, ancestry, religion, sex, sexual orientation, gender identity and/or expression, pregnancy, age, national origin, marital status, disability, military status, genetic information, or any other category protected by law.

Benefits: 401(k) Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Free food & snacks Free uniforms Opportunity for advancement Paid time off Training & development Wellness resources 🛡️ Office Administrator - On-Site Position We're hiring immediately for a reliable, self-directed team member to support daily operations and business development. This role is ideal for someone who thrives in structured environments, adapts to both fast-paced and quiet office settings, and is looking to grow with us long-term. 📅 Schedule Monday-Friday, 9:00 AM to 3:30 PM Includes one unpaid lunch break On-site only - no remote or work-from-home options 🧠 Required Skills (Proficiency in the following tools is essential): Microsoft Word & Excel Adobe Suite Accounts Payable/Receivable software platforms You must be comfortable navigating these systems independently, quickly and efficiently. Touch typist preferred. 📞 Key Responsibilities Answering and routing incoming calls Taking and delivering messages Sending and responding to emails Monitoring the company-wide radio system Scheduling students for training classes Supporting new business development efforts Assisting with general office tasks and organization Maintaining a clean and orderly workspace 🚀 Future Responsibilities (with training) Preparing client invoices Reviewing and approving payroll and timesheet drafts Supporting our training department by helping administer classes and develop Spanish-language presentations. 💸 Bonus & Commission Structure Event Bookings: $100 bonus paid once per confirmed and paid booking (no cancellations) New Security Contracts: $250 one-time bonus for each new site contract with at least 40 service hours/week 5% hourly rate increase for each new site contract, applied for the duration of your employment while the site remains active All bonuses and commissions are earned exclusively through your direct sales and booking efforts 🧭 Work Ethic & CultureThis role requires someone who can work independently and occasionally collaborate with others. Many people claim to thrive solo-until there's downtime. We need someone who stays focused and productive whether the office is buzzing or quiet. Flexibility, presence, and self-direction are key. 🔒 Confidentiality & AccessDue to proprietary restrictions, office-based staff will not have access to client lists, billing systems, or HR-related materials until after a 90-day probationary period. 📵 Professional ConductIf frequent phone use or social media activity (e.g., TikTok) interferes with your focus, this role will not be a good fit. We value professionalism, accountability, and being fully present during work hours. Compensation: $25.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is looking to hire a full-time Office Administrator to assist with our administrative tasks and provide great customer service. Are you looking to work with a great team of hardworking people? Do you want to join an HVAC company that is close-knit and supportive? Would you like to work in an environment that encourages you to learn and helps you succeed? If so, please read on! This administrative position earns a competitive wage of $18 - $22/hour, depending on qualifications and experience. We also provide excellent benefits, including medical, dental, vision, a 401(k), paid time off (PTO), reimbursements, great training, notary help, commissions, bonuses, access to a financial advisor, an amazing team, uniforms, and a positive environment. If this sounds like the right administrative and customer service opportunity for you, apply today to join our HVAC team! ABOUT POLAR PLUMBING, HEATING & AIR CONDITIONING We are an award-winning, BBB-accredited company that provides first-class plumbing, heating, and air conditioning services. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes. Plumbing, heating, and cooling are some of the most important aspects of keeping a home comfortable, and we know that timing makes all the difference. That's why we are quick to respond to our customers' needs and why we offer free estimates. As a result, our customers value our honesty and trust that their homes are in the best hands. Our employees are our most valuable asset in maintaining our customers' trust. Through regular development programs, we ensure that all our employees have the training they need to succeed. We also promote an authentic team mentality and strive to make our employees feel at home in our great company culture, an environment that is more like family than work. A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR As an Office Administrator, you make sure that all of our administrative operations flow smoothly. As an employee-focused company, we want our clients to have the best HVAC experience with us, so you provide office help for them. You warmly greet and communicate with customers, both in the shop and on the phone. You're always kind and quick to answer questions and find solutions to their concerns. As needed, you also interact with vendors and build great relationships with them. You help with permits, accounting, and rebates. You get a great sense of accomplishment using your customer service and administrative skills to help others! QUALIFICATIONS FOR AN OFFICE ADMINISTRATOR Strong work ethic and motivation Are you task-orientated and self-motivated? Can you be flexible and adapt to changes? Do you have excellent communication skills? Are you organized and detail-oriented? Can you work effectively as part of a team? Do you listen and follow instructions well? Are you someone who can provide great customer service to each of our clients? If yes, you might just be perfect for this administrative position! ARE YOU READY TO JOIN OUR HVAC TEAM? If you feel that you have the right customer service and administrative skills for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Location: 12550

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associate's direction. Ensure all marketing tactics are executed as per the Company's Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associate's direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (PO's). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills ___ years of Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $40,000.00 per year Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

Department The Office of Community - Engaged Learning Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday 8:30am-5pm Position Summary The Office Coordinator plays a critical role in ensuring the effective administration and operational success of the Office of Community-Engaged Learning (OCEL). This role reports to the Director of Community-Engaged Learning, Teaching and Scholarship and works closely with the OCEL staff. The Office Coordinator supports the day-to-day operations of the OCEL, supports departmental administrative and financial systems, maintains the Officeʼs registration process and record keeping, supervises OCEL student workers, and arranges transportation for Community-Engaged Learning and the Vassar Education Collaboration (VEC). This role serves as a key liaison between the OCEL and students, faculty, administrators, community partners, and campus offices to facilitate high-impact community engagement experiences. This is an in-person, full time, CWA Union position for the Full Year. Responsibilities Support the day-to-day operations of the OCEL and VEC programs, ensuring smooth and efficient workflow across all program and administrative activities. Supports the budget operations of the office/department: reconcile reports and corporate cards; make vendor payments; process invoices; process journal entries; ensure expenses are charged to appropriate budget accounts and remain within department allocations; provide notice if out of alignment. Creates processes, monitors workflows, and ensures accuracy of products created by automated department systems (i.e., Zapier). Support the OCELʼs management of the Good Neighbors Partnership Grant, through collaboration with community partners, tracking grant deliverables and deadlines, assisting with reporting requirements, and disbursing funds to grantees. Specialized office support or operational duties based on the needs of the department- maintain accurate record-keeping systems for CEL registration, agreement forms, evaluations, compliance tracking, transportation requests and calendar to ensure compliance with college policies and safety protocols. Perform basic troubleshooting tasks for systems and programs used within the department. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Support the OCELʼs transportation systems, including, scheduling vehicles, supporting with route planning, and communication with Safety & Security and off-campus partners. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Support communication of large scale events by running reports to create invitation lists, setting up data merges for individualized invitations (mail merges), tracking responses, following up with attendees for missing information, and communicating the collected information to the appropriate event collaborators. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Required knowledge, skills and abilities Three years of progressively responsible administrative support experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite, Canva, and ability to learn additional technical systems. Ability to consistently apply policies and procedures. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred knowledge, skills and abilities Five years of progressively responsible administrative support experience. Previous supervisory experience. Associates degree or other higher educational experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation The compensation for this position is $22.40 per hour.

The Program Administrator (WCC) serves a mission-critical role within the office of Accessibility Services under the general supervision of the Director of Guidance. The incumbent will serve as the Associate Director of Accessibility Services, by providing administrative leadership, management, and supervision for the office dedicated to providing students with accommodations and support. The position maintains a college-wide orientation in supporting students' educational access and planning, with a focus on student persistence, retention, and on-time completion or transfer. The incumbent will have clear knowledge of federal, state, and local policies for students with disabilities. The successful candidate: * Plans, implements, and evaluates assigned Accessibility Services programs and coordinates operations with other programs or agencies to ensure effective services and achievement of established goals * Consults with federal, state, and local agencies and prepares annual reports as required for all grant related activities * Consults with funding sources to identify funds for projects, assistive technology tools, and additional staffing support * Conducts interviews with prospective students, examines records, recommendations, and other materials pertaining to Accessibility Services students' enrollment, retention, and completion * Participates in conferences, community meetings, seminars, professional, and departmental meetings. * Interacts with College administration, faculty, and students in developing and implementing strategic projects and initiatives for students with disabilities * Provides technical assistance to staff in program and service areas to provide timely and reasonable accommodations * Monitors annual budget and grant budgets * Plans, coordinates, and evaluates the work of counselors, student workers, and support staff. * Hires and evaluates the work of adjunct counselors in Accessibility Services and coordinates all scheduling for the office. * Prepares, reviews, and analyzes periodic reports to evaluate progress toward programmatic goals and objectives to assess efficiency of services * Keeps abreast of developments in program areas and in the field of special education * Fosters collaborative working relationships with faculty, staff and students in support of student success initiatives for students with documented disabilities * Fosters campus-wide communication with administrators, faculty, and staff to raise awareness and clarify the role of Accessibility Services, its practices and policies in accordance with ADA and other appropriate laws. * Supports a culture of assessment through the tracking, collection, reporting and analysis of services for continuous improvement. Shares results with Student Affairs and relevant members of the campus community. * Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email, Accommodate, and database software in performing work assignments * May perform other incidental tasks as needed Requirements: REQUIRED QUALIFICATIONS: The successful candidate must have a Bachelor's Degree and either: (a) Three years' experience in the field of education, educational administration or analyses of customer needs, program operations, marketing or customer services; or (b) Satisfactory completion of 30 credits toward a Master's degree may be substituted for each year of the experience as defined in (a). The successful candidate must also possess thorough knowledge of counseling techniques and psychological evaluation techniques; thorough knowledge of the subject matter; ability to plan and supervise the work of others; ability to communicate effectively, both orally and in writing; and the ability to establish and maintain effective faculty, student, and administrator relationships. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice. PREFERRED QUALIFICATIONS: It is preferred that the successful candidate possess: * A Master's Degree or higher. * Understanding, knowledge, and experience providing leadership for effective practices in accessibility services, or best practices for student success and retention, preferably in the community college sector. * Ability to collect, analyze, interpret, and present data. * Competence in the usage of PeopleSoft, Accommodate, Degree Works, Starfish, Bright Space, and Microsoft Office products. * Highly developed problem solving and conflict resolution skills. * A strong interest in building cooperative relationships. * Demonstrated ability to manage budgets and comprehensive departmental operations. * Bilingual verbal and written fluency. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary for this position is $88,070. Additional compensation with seniority steps maximize at a salary of $116,892. Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. WORK SCHEDULE: The work schedule is Monday - Friday, 9 am - 5 pm. Some evening and weekend hours might be required with ample notice. This is an on-campus position. Application Instructions: Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. You must be legally eligible to work in the United States at the time of hire. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service Department/School: Dept of Spiritual Life & Service Salary/Pay Rate: $22/hour - $23/hour Job Summary: The Marist University Department of Spiritual Life and Service seeks applicants for the position of Temporary Administrative Coordinator to serve full-time from March 1st, 2026 through June 15th, 2026. The ideal candidate will staff the office and provide clerical and administrative support to the Department of Spiritual Life and Service in the running of the area. Minimum Qualifications: The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. Requisite Skills: 3C-Advanced Calendar Management Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants 5C-Advanced Written Communication Consistently demonstrates ability to create complex correspondence with speed and accuracy. May be required to communicate or respond independently, utilizing advanced knowledge of supported word processing software 6C-Advanced Office Organization Consistently demonstrates ability to independently manage operational aspects of the office including time management, event supervision, project timelines, and confidential papers. Consistently demonstrates ability to file documents and records using complex filing procedures, as well as a strong knowledge of retention policies 7C-Advanced Record & Data Processing Consistently demonstrates ability to process forms and records and generate reports utilizing systems such as SIS, IAPROD, Argos, Focus and Banner. Demonstrates ability to independently investigate and resolve complex problems such as missing or inaccurate data. Consistently demonstrates extremely strong attention to detail. 9C-Advanced Auditing & Data Reconciliation Consistently demonstrates ability to reconcile records for accuracy and integrity. May need to create and track budgets or purchase orders. Errors are located using extremely keen attention to detail. Errors committed are of great severity, and overall risk to institution is high 2 (continued) 15C-Advanced Interpersonal Communication Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action 16C-Advanced Judgment Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment Essential Functions: Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person Schedule appointments and maintain staff calendars Screen and prioritize office mail Coordinate and supervise department wide events Create correspondence on behalf of dean and department. Proofread documents Input data into department computer system. Information may be of a confidential nature Process information, including faculty contract preparation Complete or oversee office purchases Reconcile information such as financial records, travel expenses, etc Review and manage department budget including Professional Development Funds, as assigned Complete individual tasks and exercise judgment as permitted Train and supervise student workers Possess intimate knowledge of entire institution as required by position Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people Perform other job-related duties as required Required Application Documents: Resume, & Contact Information of 3 Professional References About the Department/School: Marist's Department of Spiritual Life and Service supports the spiritual and religious needs of our Marist students. We promote the integration of the whole person - mind, body, and spirit - by fostering an environment of celebration, service, and education. About Marist University: Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit **************************** Type of Position: Full-time Classification: Temporary Work Schedule: Monday-Friday, 8:30am-5:00pm Hours per Week: 37.5 Location: Marist University Main Campus Number of Position Openings: 1 Equal Employment Statement: Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups. Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.

The Pathology, Microbiology, and Immunology department is seeking a candidate to provide comprehensive administrative support for the day-to-day operations of the office. The candidate will be the point person and central contact for students and faculty. She/He will perform multiple functions within the department. A successful candidate must have good interpersonal skills, be a dedicated team member, attentive to details, and skilled with various technical platforms as they will also be helping with the website and social media. Responsibilities General departmental support: Provide assistance to the Chair and Senior Associate Administrator in the management of the Chair's calendar, including the review of commitments, prioritize/escalate high-priority items, plan for near-term/future events, provide timely and accurate information about meeting participants and purposes, etc. Assist the Senior Associate Administrator in the preparation of written communication and correspondence on behalf of the department, manage document storage and retrieval, handle confidential information, etc. Record Faculty Meeting minutes when needed. Day-to-day operational activities as appropriate: Answer phones, monitor PMI email, send announcements and reminders as needed, serve as initial staff point of contact for the department, maintain procedures and electronic storage, distribute information to appropriate stakeholders, etc. Provide assistance with Grand Rounds, collecting the information from speakers, creating the profile in , preparing the flyer, distributing the information, and preparing the room for guests - Tasks include but are not limited to posting calendar events on the website, ordering food, requesting AV/IT support, preparing, editing, and scheduling emails/announcements. Provide assistance with the planning of the annual research day including sending emails and distributing information among graduate students, faculty, and other clinical staff. Assist in processing travel and other reimbursements for the chair and seminar speakers. Maintain departmental records, and file and archive documents as asked by the administrator, assuring Assist in ordering of supplies for faculty and staff of the department. Other projects as asked by the administrator and the departmental Chair. Media support: Work with the Administrator, Project Coordinator and VCR to create/maintain a template for a monthly newsletter with digital and physical distribution. Maintain social media accounts up to date with relevant content provided by faculty, graduate students, residents, attending faculty, and other stakeholders. Provide assistance to faculty who need to use Zoom in the conference room. Research support: Assist Project Coordinator in ordering supplies for labs. Work with Project Coordinator and Administrator to keep updated files on grants expenses. Provide assistance with T&E reports, new grants college forms Other projects as asked by the administrator and department Chair. Work with EHS to ensure timely completion of safety trainings. Assist administrator with the tracking of research space in Attain Space, facilities, and resources to ensure maximum efficiency and overhead revenue generation. Assists the Administrator and Dean's Office in Space Planning. Assists in maintenance of a space management database for the Basic Sciences. Tracks space changes and requests. Assists Administrator in coordination of capital projects, relocations, and renovations with Facilities, Capital Planning, Academic Administration, planners, designers and vendors. Assists with all physical renovations/relocations of incoming and incumbent faculty. Other duties as assigned by Administrator and Chair of the department. Qualifications Education requirement: Associated degree required, Bachelor's degree preferred. Technical/computer skills: Microsoft office suite with emphasis on Word and Excel. Working knowledge of Zoom. Some experience with social media platforms (Instagram, Twitter), experience with content creation. Basic computer troubleshooting. Prior experience: 1-2 years: Administrative assistant and or other relevant experience preferred. Physical demands: Must be able to lift at least 25 pounds and move light chairs to accommodate a room. Minimum Salary USD $54,592.38/Yr. Maximum Salary USD $55,632.38/Yr.

Before reading the job post, we encourage you to watch this video about our company. It gives you an inside look at how we started, the team and culture that made us successful, and where we're going. It's easy to read a job post and apply, but people often wonder about the culture and whether they would fit in. If you want to call Harrow your home and genuinely want to be part of a family and something big, then we encourage you to click this link and get to know us. Who is Harrow? Harrow (Nasdaq: HROW) is a leading North American ophthalmic-focused pharmaceutical company. Harrow is an incredible entrepreneurial company - where we celebrate the ability of every member of the Harrow Family to be the CEO of their job. Harrow's values have driven interest over the past decade in attracting high-performing professionals in a variety of disciplines. Members of our Harrow Family often express their pride in being a part of our commitment to (1) innovation, (2) patient access to affordable medicines, and (3) our track record of having never turned down an ophthalmologist doing mission work around the world - providing free medicines in support of mission work aimed at giving or maintaining the gift of sight to those most in need. We encourage you to learn more about Harrow and its unique culture to see if you're the right person to help contribute as we build a truly exceptional company, one we are all so proud of! Harrow's ophthalmic pharmaceutical portfolio is one of the most comprehensive in the industry, including: * An expanding Posterior Portfolio including IHEEZO and TRIESENCE * A broad Dry Eye Disease product line, led by VEVYE and bolstered by well-known adjacent ocular surface disease products such as FLAREX and TOBRADEX ST * A Specialty Anterior Segment product line, which includes various high-need and utility products such as ILEVRO, NEVANAC, and VERKAZIA Job Summary With dual line reporting to the CEO/President and SVP & GM Manufacturing operations, the Front Office Coordinator is a key member of the site operations team responsible for managing all front desk activities and ensuring a professional, secure, and well-coordinated environment for employees, visitors, partners, and regulatory agencies. This role serves as the first point of contact for the facility and plays a critical role in supporting site leadership with administrative coordination, meeting logistics, and preparation for audits and external visits. Core Responsibilities * Serve as the primary point of contact for all site visitors, ensuring professional and welcoming experience. * Manage visitor check-in/check-out processes in accordance with company policies and security protocols. * Coordinate and escort visitors, including partners, vendors, and regulatory auditors, ensuring proper access and compliance with GMP requirements. * Maintain visitor logs, badges, confidentiality agreements, and required documentation. * Manage expense reports for site leadership and designated staff, including collection of receipts, coding, submission, and reconciliation in alignment with company policies. * Manage daily front office operations including reception coverage, mail handling (incoming and outgoing), and package coordination. * Carries out administrative duties such as filing, typing, copying, binding, scanning, etc. * Maintains office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies. * Ensure the front lobby and meeting rooms are maintained in clean, organized, and audit-ready condition. * Partner with site leadership to schedule meetings, town halls, and site-wide events. * Support preparation of agendas, presentations, and logistics as needed. * Coordinate front-office activities during FDA, State Board, customer, and partner audits. * Ensure auditor accommodation is prepared, including conference rooms, supplies, and documentation access. * Work closely with Quality and Operations teams to facilitate seamless auditor movement and communication flow. * Adhere to confidentiality and audit protocol requirements. * Prepare rooms and materials for internal meetings, external stakeholders, and VIP visits. * Coordinate catering, facility setups, and technology support as needed. * Maintain readiness standards for tour routes, public-facing areas, and presentation spaces. * Provide administrative support for special projects, site initiatives, and communications. * Assist with onboarding activities and visitor orientation materials. Qualifications & Requirements * 3+ years in administrative, front office, customer service, or office management roles. * Strong communication, interpersonal, and customer service skills. * Ability to manage multiple priorities in a fast-paced, GMP-regulated environment. * High level of professionalism, discretion, and attention to detail. * Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint). Position Type * On-Site Travel * None

Cosmetic & General Dentistry of New City proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you to join us if you are drawn to working in a clinically- focused, patient-centric, fully digital dental office. Apply today and be part of our exciting journey! Overview We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader. Schedule: Mon/Thurs 845a-530p, Tues/Wed 845a-630p, Fri 845a-3p Duties/Responsibilities Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly. Schedule and confirm patient appointments to maximize the provider schedules. Present treatment plans and financial responsibilities effectively to patients. Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances. Maintain a positive and professional image, both individually and within the workspace. Consistently meet the expectations and responsibilities of the Practice Leader and practice needs. Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization. Other assigned duties and responsibilities per management. Required Skills/Abilities Dental office experience preferred. Dentrix experience strongly preferred. Excellent oral and written communication skills. Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures. Facility with Microsoft Office and dental practice management software. Positively contribute to a respectful and collaborative working environment with coworkers. Facilitate patient comfort, care, and satisfaction consistently. Willingness to advance skills through continuing education opportunities. Present to work during scheduled shifts. Education and Experience High School Degree. Prior front desk experience in a medical or dental office. People management or staff/ project coordination experience. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Benefits for Full-Time Employees* PTO, paid holidays, office closure days Medical Vision Dental allowance 401(k) Eligibility And many more! *Benefits are subject to change and eligibility* Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways.

Job DescriptionBenefits: Flexible hours Opportunity for advancement Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated part time Administrative Assistant to join our team. In this role, you will provide support to our travel consultants, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and being a liaison between departments/clients. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Gathering data for reports Maintain an organized G suite system Develop, update, and maintain relevant office procedures Qualifications Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Google Suite preferred! Highly organized with excellent time management skills and the ability to prioritize projects This role is part time! Great for college students. We are open 9-9, so flexibility is no problem. We want to see you win, come join us! Evening availability is preferred, 1-9 given priority!!!!!

Job Description Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is looking to hire a full-time Office Administrator to assist with our administrative tasks and provide great customer service. Are you looking to work with a great team of hardworking people? Do you want to join an HVAC company that is close-knit and supportive? Would you like to work in an environment that encourages you to learn and helps you succeed? If so, please read on! This administrative position earns a competitive wage of $18 - $22/hour, depending on qualifications and experience. We also provide excellent benefits, including medical, dental, vision, a 401(k), paid time off (PTO), reimbursements, great training, notary help, commissions, bonuses, access to a financial advisor, an amazing team, uniforms, and a positive environment. If this sounds like the right administrative and customer service opportunity for you, apply today to join our HVAC team! ABOUT POLAR PLUMBING, HEATING & AIR CONDITIONING We are an award-winning, BBB-accredited company that provides first-class plumbing, heating, and air conditioning services. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes. Plumbing, heating, and cooling are some of the most important aspects of keeping a home comfortable, and we know that timing makes all the difference. That's why we are quick to respond to our customers' needs and why we offer free estimates. As a result, our customers value our honesty and trust that their homes are in the best hands. Our employees are our most valuable asset in maintaining our customers' trust. Through regular development programs, we ensure that all our employees have the training they need to succeed. We also promote an authentic team mentality and strive to make our employees feel at home in our great company culture, an environment that is more like family than work. A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR As an Office Administrator, you make sure that all of our administrative operations flow smoothly. As an employee-focused company, we want our clients to have the best HVAC experience with us, so you provide office help for them. You warmly greet and communicate with customers, both in the shop and on the phone. You're always kind and quick to answer questions and find solutions to their concerns. As needed, you also interact with vendors and build great relationships with them. You help with permits, accounting, and rebates. You get a great sense of accomplishment using your customer service and administrative skills to help others! QUALIFICATIONS FOR AN OFFICE ADMINISTRATOR Strong work ethic and motivation Are you task-orientated and self-motivated? Can you be flexible and adapt to changes? Do you have excellent communication skills? Are you organized and detail-oriented? Can you work effectively as part of a team? Do you listen and follow instructions well? Are you someone who can provide great customer service to each of our clients? If yes, you might just be perfect for this administrative position! ARE YOU READY TO JOIN OUR HVAC TEAM? If you feel that you have the right customer service and administrative skills for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Location: 12550

The PT Junior Office Assistant (Typist) in the Student Financial Assistance Office will: * Greet students, parents, and visitors and direct them to appropriate staff or resources. * Answer general questions about financial aid processes, deadlines, and required documents. * Assist students with completing basic forms and applications. * Receive, date-stamp, and scan financial aid documents into the student information system. * Verify that submitted documents are complete and follow college policies. * Perform accurate data entry for student files under supervision. * Contact students to notify them of missing documents or next steps. * Maintain professional and timely communication with internal offices. * Organize and maintain paper and electronic student files. * Assist with filing, archiving, and retrieving documents as needed. * Maintain confidentiality in compliance with FERPA and federal financial aid regulations. * Help prepare materials for workshops, orientations, and outreach events. * Support daily office operations such as copying, printing, scanning, and mail distribution. Requirements: REQUIRED QUALIFICATIONS: The candidate must possess a high school diploma or equivalency diploma. Additional Information: WORK SCHEDULE: This is a part-time position with a work schedule of 15 hours per week. HOURLY RATE OF PAY: $16.75 per hour. No benefits. POSITION EFFECTIVE: The position will remain open until filled. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position, and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law. .