Listing Assistant
Office administrator job in Scottsdale, AZ
Scottsdale, AZ | Hybrid Role (In-Person Optional) | Part-Time/Full-Time
We're expanding our luxury team at Keller Williams Realty Scottsdale, and our team is seeking a proactive, detail-oriented Listing Assistant to support our listing operations and help deliver a luxury client experience across all stages of the listing process.
Who We Are
At Keller Williams Realty Scottsdale, we are focused on delivering a high-quality, client-centric real estate experience. With strong leadership, proven systems, and deep market knowledge, we help sellers navigate every step with confidence while elevating our brand presence in the Scottsdale luxury market.
We're seeking a motivated individual who:
Loves working with people and supporting sellers through the listing process
Is organized, structured, and detail-driven
Has strong communication skills and a high level of professionalism
Is coachable, growth-minded, and eager to advance into a Listing Specialist role
Enjoys ownership, accountability, and being part of a high-performance team
This is an ideal role for a licensed agent who wants hands-on experience in the listing side of the business.
What You'll Do
Support the lead listing agent with appointments, follow-up, and client communication
Assist in converting listing appointments into signed agreements
Coordinate listing prep, staging, repairs, and vendor communication
Evaluate showing feedback and help adjust pricing strategies when needed
Help launch marketing plans and manage listing-related tasks
Provide a high-level, fiduciary experience to sellers from pre-list to contract
What You Bring
Excellent written and verbal communication
A strong sense of ownership and ability to take initiative
Organization, accuracy, and the ability to manage multiple tasks
Arizona Real Estate License
1-3 years of real estate, customer service, or sales experience preferred
Willingness to learn scripts, dialogues, and pricing strategies
Ambition and a desire to grow into a future Listing Specialist or leadership role
Compensation & Growth
Base Compensation + Bonus Incentives OR Transaction Compensation (Split paid to Licensed Agent). with opportunities for bonuses, Profit Share, and advancement into a full Listing Specialist role-and eventually leadership for high performers.
Ready to Join a High-Growth Real Estate Office?
If you're driven, organized, and passionate about helping sellers achieve exceptional results, we'd love to connect.
Physician Assistant / Pain Management / Arizona / Locum Tenens / PHYSICIAN ASSISTANT-PAIN MANAGEMENT
Office administrator job in Phoenix, AZ
BARROW BRAIN AND SPINE
PHYSICIAN ASSISTANT-PAIN MANAGEMENT
DO YOU HAVE WHAT IT TAKES TO BE PART OF OUR WORLD-CLASS TEAM?
At Barrow Brain and Spine, each team member is dedicated to the highest levels of performance, integrity, collaboration and commitment to patient care. These are not just words on a page, this is our culture. If you are looking for an extraordinary work environment dedicated to enhancing the lives of our patients and team members, we look forward to hearing from you.
REPORTS TO: Supervising Physician
FLSA STATUS: Exempt
JOB SUMMARY: Responsible for providing medical care as direction by a physician
TYPICAL PHYSICAL DEMANDS:
Prolonged sitting, standing, some bending, stooping, carrying, stretching and/or walking
Normal range of hearing and vision to record, prepare, and communicate appropriate reports and records
Ability to help transfer patient
Occasional stress from dealing with multiple tasks and anxious patients
TYPICAL WORKING CONDITIONS:
Medical office and exam room settings
Procedure room settings
Frequent contact with a variety of people/patients
JOB DUTIES & RESPONSIBILITIES:
Assesses patient health status, including state of wellness and compliance with care plans
Provides acute and chronic patient care, including taking histories, doing physicals, monitoring therapies, giving injections and medications, and suturing wounds
Triages patient calls and evaluated patient problems
Documents patient information and care provided in the patient record.
Educates patients and families as appropriate. Provides continuity of care.
Participates in rounds at the hospital and responds to patient calls received after hours and on weekends
Maintains patient confidentiality
Other duties and assignments as necessary
PERFORMANCE REQUIREMENTS
Knowledge of acute and chronic care protocols, administration of medication, delivering physical care following treatment plan
Knowledge of health promotion principles and techniques and patient learning measurements
Skill in gathering and analyzing physiological, socioeconomic and emotional patient data
Maintains positive attitude and demonstrates the utmost in professionalism at all times
Excellent oral, written & telephone communication, along with tact, diplomacy, and a strong customer service orientation
Prioritizes work activities and accepts multiple job duties
Maintains effective working relationships with physicians, administration and other staff members
Requires flexibility to work occasional evenings, weekends or holidays.
EDUCATION & EXPERIENCE
Bachelor's degree and completion of an accredited physician assistant (PA) program.
A valid unrestricted license to practice as a Physician Assistant in the State of Arizona, with no pending disciplinary actions or restrictions is required.
DEA and CPR certification required upon hire.
Minimum of one (1) year experience as a physician assistant in a clinic or hospital.
Experience is pain management setting strongly preferred.
JIRA Cloud Admin
Office administrator job in Phoenix, AZ
Role: JIRA Cloud Admin
Must Have Technical/Functional Skills
Selenium, Test NG, Automation, SQL, Python
Roles & Responsibilities
• Administer and configure Jira Cloud (Software and Service Management) and
• Confluence Cloud environments for multiple lines of business.
• Partner with Product Owners, Scrum Masters, Release Train Engineers and Software
• Engineers to implement Jira structures aligned with Amex's Scaled Agile Framework (SAFe) and enterprise Agile standards.
• Design and maintain custom workflows, screens, schemes, fields, filters, and dashboards that enable effective portfolio and team-level tracking.
• Manage user access, roles, and permissions through Atlassian Access and SSO integrations with Amex identity platforms.
• Implement and maintain automation rules and integrations (e.g., with Slack, GitHub, and ServiceNow).
• Support governance and compliance by ensuring configurations align with Amex security and audit standards.
• Provide technical support and Tier 2/3 troubleshooting for Jira Cloud and Confluence Cloud users.
• Develop documentation, training materials, and best practices to promote consistent usage across business units.
• Participate in Atlassian Cloud upgrades, testing, and change management processes in coordination with Enterprise Technology teams.
Interested candidates please share me your updated resume to *******************
Salary Range - $90,000 to $110,000 per year
TCS Employee Benefits Summary:
Discretionary Annual Incentive.
Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans.
Family Support: Maternal & Parental Leaves.
Insurance Options: Auto & Home Insurance, Identity Theft Protection.
Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement.
Time Off: Vacation, Time Off, Sick Leave & Holidays.
Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.
Office Adminstrator
Office administrator job in Tempe, AZ
CHASSE Building Team is a collection of great people who achieve great things by creating a TEAM like no other. We create work environments that are positive, fulfilling and rewarding. CHASSE Building Team is looking to find great candidates to join us. Positivity, professionalism, partnership, and commitment to our mission and clients is a must!
We've been ranked the #1 or #2 Best Place to Work by the Phoenix Business Journal for four years running. If you're passionate about your work and bring positivity and partnership to the job each day, let's have a conversation about what it could be like working for CHASSE Building Team.
General Responsibilities:
Greet all visitors and employees promptly and professionally
Connect visitors with CHASSE teammates
Maintain a clean, organized, and welcoming front desk area
Answer and route incoming phone calls courteously and efficiently
Take and deliver accurate messages in a timely manner
Receive, sort, and distribute incoming mail and packages
Prepare outgoing mail and coordinate with courier services (e.g., FedEx, UPS)
Notify staff of deliveries and assist with shipping and mailing needs
Scan, copy, file, and organize documents as requested
Perform light data entry and document formatting
Provide general administrative support to other departments as needed
Receive and track joint check requests from vendors or accounting
Follow up on required signatures and ensure timely return to vendors/subcontractors
Support and facilitate daily office operations.
Benefits
All CHASSE Teammates are members of Employee Stock Ownership Program, meaning CHASSE is 100% Teammate Owned!
Medical, dental, and vision coverage at competitive rates
Company-provided short AND long-term disability coverage
401K plan with a 5.00% employer match
Amazing company events - Staycations, High Country Camping Trip, Holiday Parties, Quarterly All-Company Meetings, and so much more!
Claims Administration Clerk
Office administrator job in Mesa, AZ
🕒 Schedule: Full-Time
💲 Starting Pay: $18.25/hour
🏢 Department: Claim Administration
About the Opportunity
Are you highly organized, detail-driven, and comfortable working in both remote and in-office settings? We're hiring a Claims Administration Clerk to join our fast-paced Claim Administration team. This role is ideal for someone who thrives in structured workflows, enjoys problem-solving, and has recent in-office experience supporting administrative or operational functions.
If you're self-motivated, accurate, and ready to contribute to an essential part of the healthcare claims process, we'd love to meet you.
What You'll Do
Process assigned system edits prior to claim submission
Print and mail paper medical & behavioral health claims
Prepare supporting documentation (EOBs, medical records, etc.)
Perform in-person filing duties when needed
Pull itemized bills for subpoena requests and respond to payer documentation requests
Prepare and upload trip tickets for transportation claims
Upload documentation packets and complete portal data entry
Download, review, and file payer correspondence
Assist with invoicing and spreadsheet-based claiming tasks
Maintain and organize electronic and physical filing systems
Uphold strict HIPAA and confidentiality standards
Participate in department projects and meet productivity/quality metrics
Complete additional duties as assigned
Required Qualifications
High school diploma or GED
Must have recent in-office work experience
1-2 years of healthcare claims experience (preferred)
Ability to manage logins and passwords across multiple payer portals
Strong software proficiency and internet research skills
Experience working in a hybrid or remote setting (preferred)
Valid identification and ability to work onsite as scheduled
Skills & Competencies
Strong attention to detail and accuracy
Excellent organization and time management
Clear, professional communication skills
Ability to follow regulatory and procedural guidelines
Positive, team-oriented work ethic
Strong problem-solving abilities and sound judgment
Ability to stay focused and proactive in a fast-paced environment
Work Environment & Physical Requirements
Fast-paced environment with shifting priorities
Frequent walking, sitting, standing, and document handling
Ability to lift 10-15 lbs occasionally
Visual acuity required for data entry and reviewing documentation
Equal Opportunity Employer
We are an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Interested? Let's Connect!
Front Desk
Office administrator job in Phoenix, AZ
A well-known and reputable commercial property management company is seeking a front desk administrative person for their Phoenix office location. This person will be responsible for greeting visitors, answering phones, delivering high-end customer service, booking conference rooms, ordering snacks/drinks for the office, and monitoring work orders. Previous administrative experience, a bubbly personality and professional demeanor, ability to communicate effectively with all levels of clientele, and computer proficiency with MS Office are highly desired. Excellent culture and opportunity to grow.
Schedule: M-F, 8am-5pm
Pay $26-30 per hour DOE
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Jira Cloud Administrator
Office administrator job in Phoenix, AZ
IntraEdge has 2 urgent needs for Jira Cloud Administrators in Phoenix, AZ.
, candidates local to the Phoenix area only
3-5+ years of experience as a Jira Administrator (including Jira Cloud) in a large enterprise environment.
Strong understanding of Agile, Scrum, and SAFe frameworks.
Proficient in JQL, workflow automation, and project configuration.
Hands-on experience with Atlassian Cloud administration, including user management, permission schemes, and global settings.
Experience managing large-scale user bases (5,000+ users preferred).
Excellent stakeholder communication and documentation skills.
Experience in governed or regulated environments (e.g., financial services, banking, or
fintech).
Preferred Qualifications
Atlassian certifications such as ACP-120 (Jira Administration for Cloud) or ACP-620 (Managing Jira Projects in Cloud).
Familiarity with ScriptRunner, Automation for Jira, and Jira Service Management.
Opioid Program Administrator
Office administrator job in Phoenix, AZ
DEPT OF HEALTH SERVICES
The Arizona Department of Health Services promotes and protects the health of Arizona's children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
OPIOID PROGRAM ADMINSTRATOR
Job Location:
Address: 150 N 18th Ave. Phoenix, AZ 85007
Posting Details:
Salary: $73,000
Grade: 23
Job Summary:
The Opioid Program Administrator position is responsible for providing both long-range vision and leadership of day-to-day operations and activities for the opioid prevention and response programs within the Office of Injury & Violence Prevention. This includes strategic planning, implementation, and evaluation, while ensuring successful program outcomes in accordance with federal and state funders and relevant authorities. This position works under the general direction of the Office Chief for Injury & Violence Prevention and supervises two Program Managers who oversee the Opioid Data to Action (OD2A) and State Opioid Response (SOR) programs. The Opioid Program Administrator will also collaborate closely with epidemiologists and other staff in the Bureau of Assessment and Evaluation and Business Information Office to advise on OD2A and SOR surveillance data and the Overdose Fatality Review. This position also develops and monitors budgets and expenditures; oversees management of all related grants and/or contracts; guides strategic planning, technical assistance, training, and health communications with partners, stakeholders, and program staff to identify opportunities for integration and collaboration; and develops critical relationships with internal and external partners, including community-based organizations, coalitions, county health departments, tribal nations and community health centers. The Opioid Program Administrator ensures accomplishment of the vision, mission, goals and objectives of the agency, Division, Bureau, and Office of Injury & Violence Prevention and ensures successful outcomes for the opioid prevention and response programs, including Opioid Data to Action (OD2A) and State Opioid Response (SOR) projects. In the absence of the Office Chief, this position will have authority to make program decisions.
Job Duties:
Effective and efficient management of OIVP opioid programs, including hiring and training of staff, supervision of staff, writing of performance evaluations and requests for spot incentives, recruitment of state and national partners, maximizing of resources, collaborative planning, and creation of work plans addressing all deliverables for opioid prevention and response programs.
Ensures compliance with appropriate state and federal statutes governing program operations. Works with Program Managers and ADHS procurement to write scopes of work for RFGAs, ISAs, and IGAs; evaluates proposals and makes recommendations for award of contracts and funding; monitors contractors for compliance with contract provisions and coordinates the contract reconciliation process.
Authorizes payment to contractors; tracks program expenditures; expends 95% of the budget and authorizes contract amendments. Oversees the creation of program budgets for submission to funding agencies, the completion of deliverables, and completion and submission of work plans and reports to funders. Provides OIVP contractors ongoing technical assistance as they implement and improve program activities.
Continually strives to increase resources available to vulnerable populations in Arizona. Works collaboratively with partners (tribes, universities, hospitals, Board of Pharmacy, AHCCCS, and others) to apply for grant opportunities aligned with Arizona's prioritized needs.
Build and maintain relationships with national, state and local opioid prevention and response leaders to enhance resources available to the program and recruit participation in the state OFR team and associated workgroups as appropriate.
Align opioid program work plan components with the Arizona Health Improvement Plan (AzHIP).
Serve as the convener to address opioid-related issues across the state. Adjust process, contracts, and deliverables in an ongoing manner, keeping current with the focus of CDC and other funders. Nimbly address problematic issues for the opioid and OFR programs.
Address quality issues promptly, when necessary. Work closely with Data Manager, Epidemiologists, Program Managers, and Office Chief to stay current on issues encountered by the program.
Other duties as assigned as related to the position (typically 5% - 10%)
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
-ADHS' Mission, Vision and Strategic Plan
-The principles and practices of public health especially as relates to substance abuse prevention and treatment, the opioid epidemic, fatality reviews, prevention recommendations, federal and state health agencies and funding
-statutes and agency rules, regulations, policies and procedures relating to public health,
-Program administration, program evaluation, budget monitoring, rule-writing
-Arizona Health Improvement Plan (AzHIP) and/ or Arizona State Health Assessment (SHA)
-Community Engagement and Partnership
-Strategic Planning, Development, and Implementation
-Program Evaluation and/ or Measurement
-Policy, Systems and Environmental Approaches
-Principles and practices of
administrative supervisory and work
management techniques, effective
communication skills, and interpersonal
relations
-The importance of data for surveillance and prevention and its role in driving program planning
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Skill in:
-Supervisory skills involving hiring, training, motivating and evaluating program staff.
-Interpersonal relations as applied to contacts with subordinate staff, representatives of other governmental agencies, community organizations, and the public
-Oral and written communication and effective communication based on an individuals' level of understanding
-Analyzing and evaluating a variety of data to identify problems and make determinations regarding health promotion and disease prevention
-Fiscal management
-Facilitation of diverse groups at the local and national levels to collaborate on creation of goals and objectives
-Project and program management
-Leadership
-Grant and Contract Management
-Budget Development and Implementation
-Written and Oral Communication
-Computer and Software Skills (e.g. Microsoft Word, Google Suite, Adobe Acrobat)
Ability to:
-Exercise good judgment in making decisions with regards to compliance and enforcement
-Communicate and coordinate with employees and other agencies
-Make critical decisions
-Complete tasks, and develop quality work products
-Problem-solve independently and with others
-Work independently and with a multidisciplinary team
-Identify outcomes and performance measures
-Prioritize and organize multiple complex projects
-Get work done through others, appropriately delegate, and build consensus
-Maintain attention to both short-term goals and long-term strategy and vision
-Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Selective Preference(s):
Bachelor of Public Health or related field, and at least 5 years experience managing complex programs with multiple funding sources; Master's degree in Public Health or related field may substitute for 2 years of experience. Academic training and continuing education, classes and internships/field work in public health management, professional experience.
Pre-Employment Requirements:
Driver's License
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
Part Time Employee
Office administrator job in Saint George, UT
Job Description
Join Our Team as a Part-Time Employee at LEVEL UP LOUNGE!
Are you looking for a flexible and exciting opportunity to be part of a growing local business? LEVEL UP LOUNGE in Saint George, UT, is searching for enthusiastic individuals to join our team as part-time employees. Whether you're just starting out or looking for a new adventure, we'd love to hear from you!
About Us
At LEVEL UP LOUNGE, we pride ourselves on creating a welcoming and fun environment for our customers and team members alike. As a local business in Saint George, UT, we are passionate about delivering exceptional service and fostering a sense of community. When you join our team, you're not just an employee-you're part of the LEVEL UP family.
What You'll Do
As a part-time employee, your role will be dynamic and engaging. Here's a glimpse of what you can expect: - Provide friendly and attentive service to customers, ensuring a memorable experience. - Assist with day-to-day operations, contributing to the smooth running of the lounge. - Maintain a clean and organized workspace. - Collaborate with team members to create a positive and energetic atmosphere.
What We're Looking For
We're excited to work with individuals who bring energy and enthusiasm to the table. Here's what we're seeking: - A positive attitude and a willingness to learn. - Strong communication and interpersonal skills. - A team player mindset with a focus on customer satisfaction. - No prior experience is required, but knowledge in TCG products and or Sports will be a priority-just bring your passion and dedication!
Why Work With Us?
While we don't currently offer additional benefits, we provide: - A supportive and friendly work environment. - Opportunities to grow and develop your skills. - The chance to be part of a local business that values its employees and community.
Our Culture and Values
At LEVEL UP LOUNGE, we believe in creating a space where everyone feels valued and appreciated. We're committed to teamwork, respect, and fostering a fun and inclusive environment. If you're ready to bring your unique skills and personality to our team, we'd love to meet you!
Ready to Apply?
If this sounds like the perfect opportunity for you, don't wait-apply today and take the first step toward joining the LEVEL UP LOUNGE team in Saint George, UT. We can't wait to hear from you!
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Office Assistant (Saint George, UT, US, 84790)
Office administrator job in Saint George, UT
When you work for AmeriGas, you become a part of something BIG! Founded in 1959, AmeriGas is the nation's premier propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals will deliver over 1 billion gallons of propane from 1,800+ distribution points across the United States.
Applications for this position will be accepted until 11/28/2025.
Posting
Job Summary (Purpose):
The office assistant supports field operations performing a variety of administrative and operational duties for their assigned locations. Responsibilities may include inventory duties, processing procurement transactions, assisting Customer Experience Advocates, handling the permit process and other duties in support of operations as necessary.
Key Characteristics:
* Strong attention to detail and the ability to work with a large degree of accuracy
* Demonstrates high professional and personal standards; handles confidential information appropriately
Duties and Responsibilities:
* Acts as an administrative liaison with the area operations coordinator as necessary
* Is responsible for entering inventory counts (propane, bobtails, appliances and other assets) into SAP as well as recording inventory transfers
* Assists external customer experience advocates by retrieving information and documents as needed from the location's files
* Responsible for picking up permits from the township, county or local office for assigned districts
* Processes the ordering and receiving of goods for the district such as office supplies, parts and fittings, uniforms, appliances etc. for all locations in the Area.
* Responsible for handling the mail for the assigned locations
* May perform a variety of operational duties to contribute to the success of the operation
* Other duties as needed
Knowledge, Skills and Abilities:
* Ability to multi-task across multiple locations
* Strong organizational skills
* Excellent interpersonal skills
* Proficient in Microsoft Office products
Education and Experience Required:
* High School diploma required
* 2 years' experience in an office setting required
AmeriGas Propane, Inc. is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.
AmeriGas is a Drug Free Workplace. Candidates must be willing to submit to a pre-employment drug screen and a criminal background check. Successful applicants shall be required to pass a pre-employment drug screen as a condition of employment, and if hired, shall be subject to substance abuse testing in accordance with AmeriGas policies. As a federal contractor that engages in safety-sensitive work, AmeriGas cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician. Similarly, applicants for such positions who are actively using medical marijuana may be denied hire on that basis.
The pay for this position ranges from $20.50 to $21.50, depending on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. Additional compensation may include eligibility to earn a performance-based bonus or commissions on completed sales depending on position.
This is the Company's good faith and reasonable estimate of the range of compensation for this position as of the time of posting. The Company offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid days off such as parental leave, military leave, vacation/paid time off, sick leave in compliance with state law, as applicable, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.
Office Administrator
Office administrator job in Las Vegas, NV
Join a collaborative team that's working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow. We have an exciting opportunity for a full-time Office Administrator to manage the administrative functions of the Las Vegas office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal and external clients
Detailed Description:
* Collaborate and work closely with the Las Vegas Operations Manager and Administrative Supervisor to maintain office organization, efficiency, and connection with staff. Responsibilities will include but are not limited to: overall office logistic coordination for visitors and staff, schedule/develop/support meetings (local and national), identify social activities to engage staff and ensure high office moral (i.e., virtual coffee chats, office lunches, and other employee events).
* Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), maintain office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (emails, MS Teams posts, memorandums, invoices, and other correspondence).
* Correspondence/Client Deliverables. Coordinate and assist with the preparation of emails, letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive/confidential documents.
* Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives.
* Onboard New Hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations.
* Health and Safety. Lead and collaborate with local and national health and safety teams on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items.
* Work closely with building management to assist with building issues and staff needs. Manage office parking and building access cards.
* Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content.
* Serve as liaison between the corporate IT department and local employees, including new employee equipment set-up and office equipment support.
* Perform related duties as assigned.
Desired Skills and Experience:
* Collaborative, team oriented with the ability to multi-task and prioritize workload.
* Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge of Adobe PDF or Bluebeam and proficiency with Internet applications.
* Detail-oriented individual with strong organizational skills, proactive mentality, and ability to follow directions.
* Strong management/leadership skills; well-organized and detail oriented.
* Ability to develop and maintain client relationships both internal and external (in person and virtually).
* Excellent written and verbal communication skills. Experience in tech editing, proofreading, formatting, or writing experience is a plus.
* Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently.
* Ability to be resourceful in researching issues, solving problems, and offering creative solutions.
* Good driving record and valid driver's license required.
* Minimum 5years of experience providing administrative functions and duties.
Salary Range: The anticipated starting pay range for this position is based on the employees' primary work location and may be depending upon skills, experience, and education. This role can be hybrid with a minimum of 3 days in-office with the understanding that the business needs of the office may dictate more than three days at any given time. These ranges may be modified in the future.
Location A: $18.40 - $25.20
You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
About Brown and Caldwell
Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 52 offices and over 1,900 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit *************************
This position is subject to a pre-employment background check and a pre-employment drug test.
Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act
Office Administration
Office administrator job in Saint George, UT
Shape Young Lives Behind the Scenes
Join our vibrant childcare center as an Office Administrator where your organizational talents will directly impact the quality of care we provide. We're seeking a detail-oriented professional who will be the welcoming face of our center while ensuring our operations run smoothly. In this pivotal role, you'll support our leadership team in creating an environment where children thrive, staff feel supported, and parents have complete peace of mind.
What You'll Do:
Become the Center's Cornerstone - Provide essential administrative support to our Director and Assistant Director, helping orchestrate daily operations with precision and care.
Create Positive First Impressions - Be the warm, professional voice answering calls and the friendly face greeting families, setting the tone for exceptional service.
Maintain Critical Documentation - Ensure accuracy and compliance in all center records, from enrollment forms to attendance tracking and incident reporting.
Master Digital Organization - Utilize Google Workspace and Excel to streamline processes, create efficiencies, and maintain impeccable digital records.
Support Staff Excellence - Assist with onboarding new teachers and tracking staff certifications, helping to maintain our high standards of care.
Build Parent Partnerships - Communicate effectively with families about policies and schedules, strengthening the vital home-center connection.
Secure Our Environment - Help with opening and closing procedures, ensuring our facility remains safe and welcoming.
Champion Compliance - Aid in maintaining our excellent standing with licensing authorities through meticulous documentation and reporting.
What You'll Bring:
Administrative experience, particularly in childcare or educational settings (preferred)
Exceptional organizational abilities and time management expertise
Natural communication skills and a genuine customer service orientation
Proficiency with Google Workspace tools and Microsoft Excel
Self-motivation balanced with collaborative team spirit
Knowledge of childcare regulations and early childhood practices (beneficial)
Schedule:
Full-Time position: Monday-Friday, Alternating times of 7:30 AM - 4:30 PM and 9:30 AM - 6:30 PM Occasional flexibility for staff training or special events
Why This Role Matters:
As our Office Administrator, you'll be the operational heartbeat of our center. Your attention to detail frees our teachers to focus on children's development, while your warm interactions help parents feel confident in their childcare choice. You'll be an essential part of creating the supportive infrastructure that allows young minds to flourish.
Join Our Community:
Become part of a passionate team dedicated to early childhood development. We offer a collaborative, supportive environment where your contributions are valued and your growth is encouraged. If you believe in the importance of quality childcare and want to make a meaningful difference while utilizing your administrative talents, we can't wait to meet you!
Northstar Preschools is an equal opportunity employer committed to building a diverse team that reflects the families we serve.
must be able to pass a CCL back ground check.
Temporary Hourly- Clerical Assistant- Lander County Extension Office
Office administrator job in Reno, NV
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at ************** or ************. For UNR Med professional job postings, please contact the Office of Professional Recruitment at **************.
Job Description
Are you an organized and detail-oriented professional with a passion for community support? Join the Lander County Extension Office as a Temporary Part-Time Clerical Assistant and become an essential part of a team dedicated to delivering valuable programs and services to the community.
As a Clerical Assistant, you will assist with the daily operations of the Lander County Extension Office. Your responsibilities will include office management, financial recordkeeping, program support, and customer service. You will also assist with budget management, marketing, event coordination, and more-all while ensuring smooth office operations and excellent service to the public.
This position is located at the Lander County Extension Office.
Responsibilities
Front desk reception duties, maintain office supplies, manage equipment, and coordinate office functions
Reconcile budgets, process transactions, and assist in financial reporting
Assist with promotional materials, maintain social media and website updates, coordinate events, and support program activities
Provide information and referrals, manage communications, and ensure a welcoming environment for visitors
Required Qualifications
Candidate must have a high school diploma or higher
Candidate must have experience in office administration, budgeting, or financial processing
Candidate must be proficient in Microsoft Office and administrative systems (Workday preferred)
Candidate must have a valid driver's license
Schedule
Expected hours to work per week: 12, occasional travel required for business operations and community events
Compensation Grade
Temporary Hourly
$22.00/hr
No
Full-Time Equivalent
30.0%
Required Attachment(s)
Please note that once you submit your application, the only attachments viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachments to the cover letter, references, and other documents sections of the application will not be viewable to you after you submit your application. All uploaded attachments will be on the application for the committee to review. To request updates to attachments before the committee review of applications, please contact the candidate helpdesk at ************.
Attach the following attachment(s) to your application
Resume/CV - (Required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (Required)
Contact Information for Three Supervisory References - (Required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
This posting is open until filled.
Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
09/15/2025
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About Us
The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.”
Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University's physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.
Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google's TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.
In 2023, the U.S. Department of Commerce's Economic Development Administration (EDA) announced that Nevada - led by the University of Nevada, Reno - was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada's Tech Hub will strengthen America's lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education.
For more information, please visit the University's website.
University of Nevada, Reno
Auto-ApplyOffice Hero: Future Position
Office administrator job in Washington, UT
Are you an amazing, loved, humble, and smart individual seeking a low drama, high demand workplace? Do you want to work in an environment where your hard work and dedication are rewarded, and where you'll be respected and loved by your team? We may not be hiring at the moment, but we want to line up exceptional candidates like you for our future openings. We call this a seat on our "Bench." If selected, you'll be the next person hired when a position opens up. Things are always changing and growing and we'd love for you to be part of that growth when it does!
We are a growing, busy pest control office offering great pay, bonuses, paid vacation, matching retirement, and much more! A fast learner that can be self-reliant and also be a team player will fit in perfectly with our amazing team of office heroes! We anticipate both full time and part time positions becoming available in the near future!
We are open Monday through Friday and hours typically fall between 8am and 6pm.
Requirements:
-Customer service experience
-Must be a people person
-Phone etiquette and experience
-Computer literate
-Some college preferred
-Able to work autonomously and follow direction
-Positivity and kindness is a must
-Eternally optimistic
Duties may include:
-Learning and following office and company processes
-Studying and memorizing scripts and other pest or company information
-Using Google Docs, Click-up, spreadsheets, and multiple other web applications daily
-Answering incoming phone calls, emails, text messages
-Scheduling pest appointments efficiently and accurately
-Providing customer happiness and service
-Working closely with Pest Professionals to ensure company success
-Outbound calls and texts
-Maintaining a positive work environment with co-workers
-Attending meetings and completing training regularly
-Multi-tasking and prioritizing tasks
-Always striving to maintain the Western Pest Culture and Core Values: Accountability, Integrity, Service Above Self, Create Value, Fun, Kindness, Exceptional Communication and Continuous Improvement
We have a fantastic team and need a nice and capable person who strives for fun and excellence. Being clean, kind, detailed and friendly are also required. Selfish, negative, moody, mean and lazy need not apply. We have a pretty great culture and want you to join us if this sounds like the right place for you!
If you're interested in this seat on our Bench, please submit a resume and brief introductory letter with this application. We eagerly anticipate hearing from you. In the meantime, we encourage you to visit our website at wpest.com and check out our Western Pest Control page on facebook.com to familiarize yourself with our company. Be awesome and get ready to embark on an incredible career with us!
Office, receptionist, phone, desk job, customer service, scheduler, guest services, admin, office clerk, appointment clerk, router, secretary, reservationist, front desk, reception, inbound calls, outbound calls, customer care
Branch Administrator
Office administrator job in Phoenix, AZ
* Administrative Assistant support for the Branch * A/R, A/P functions * Posting of monthly safety meetings and material * Process bi/weekly credit card transactions * Generate and post job files * Process new hires by working in conjunction with Human Resources division
* Assist with Project Management, review timesheets, invoicing, vendors, permits, travel arrangements etc.
* Additional responsibilities as assigned by supervisor.
Required Qualifications:
* Experience with Microsoft Office
* Excellent written and oral communication skills
* Must possess a valid driver's license
* Must be organized, able to multi-task and team oriented
* Have attention to detail and be self-motivated
* Able to plan, organize and execute daily requirements
* Must pass drug test, fit for duty test and background check
Benefits:
* 401(k) program with company match up to 10% of pay
* Family medical, dental and vision insurance available after 90 days
* Paid time off and other benefits
* Barnhart CARES family care and community service opportunities
PURPOSE - Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.
MINDS OVER MATTER - Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.
NETWORK - Barnhart has built teams that form one of our industry's strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.
CULTURE - Barnhart has a strong team culture -- the "One TEAM." We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.
EOE/AA Minority/Female/Disability/Veteran
#LI-HS1
Administrative Officer - St Ninians High School
Office administrator job in Douglas, AZ
This role is term time, which means that the gross annual salary advertised will be reduced proportionately based on the number of weeks worked during the academic year. Term time employees are contracted to work 38 weeks per year. About the role Are you an organised, approachable professional who thrives at the heart of a busy school community? St. Ninian's High School is seeking a dedicated School Administrator to play a key role in supporting the smooth, safe and welcoming day-to-day operation of the school. Working as part of a friendly and committed administrative team, you will be a first point of contact for students, staff, parents and members of the public, providing high-quality reception, clerical and operational support across the school's facilities and services.
This varied and rewarding role offers the opportunity to contribute to all aspects of school life, from supporting learning and assessments to assisting with events, lettings and safeguarding processes. You will be organised, flexible and professional, with a strong commitment to confidentiality, equality and child protection.
A workplace that invests in you
A competitive salary that increases each 12 months until you reach the salary maximum.
Subject to meeting eligibility criteria, the IOM Public Service offers two pension arrangements: the Isle of Man Government Unified Scheme 2011 or the Isle of Man Government Defined Contribution (DC) Arrangement.
Access to the Learning, Education and Development training facility, which is exclusively for Public Service employees, to keep on top of your continuous professional development.
Discounted access to the NSC gym and island swimming pools as well as 1-to-1 support programmes and exercise classes with qualified instructors.
Free access to the Isle of Man Government Staff Welfare Service which offers professional counselling, emotional support and sign-posting on a wide range of issues.
Ability to apply for an unpaid career break after 3 years' service.
Access to the Isle of Man Public Service Cycle to Work scheme after your first year of employment.
Free car parking.
Working for the Isle of Man Public Service
We are the largest employer on the island delivering a diverse range of services to the people of the Isle of Man. We care, nurture and value our employees' wellbeing, development and career and place great importance on rewarding the commitment by our wonderful employees.
We support and promote flexible working, recognising the importance of working flexibly around your life and commitments and the benefits in improving work-life balance. We are happy to discuss flexible working arrangements where possible and if interested you should discuss this with the Recruiting Manager.
The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man.
Your candidate experience is important to us. As a proud member of The Circle Back Initiative, we commit to respond to every applicant that applies for an Isle of Man Public Service role.
We are committed to net zero by 2050 and as an entire nation UNESCO Biosphere Reserve, we are transforming public services for a sustainable future and your contributions will directly benefit our community, economy, and environment.
Things to note
An enhanced with barring police check is required for this post, the cost of which will be covered by the Isle of Man Government.
Please note a relocation package is not available for this role.
Ready to apply?
We understand that you might have some questions about the role and the Recruiting Manager is on hand to support you. You can contact them at **********************.
To get the best out of your application, read our article on the important essentials you need to know before applying.
Applications will be accepted up to midnight of the closing date specified. If you have difficulties applying online please contact us on 01624 685000 or by email at ******************.
Branch Admin Coordinator - I.G. Homes Branch
Office administrator job in Phoenix, AZ
FLSA STATUS: Non-Exempt
REPORTS TO: Branch Director
This is a temporary interim position for Branch Administrative Coordinator. The Branch Admin Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program.
JOB RESPONSIBILITIES
Receives and processes membership applications and session enrollments
Supports the administration of the Food program
Manages member attendance records
Manages front desk reception area
Manages receipt of all membership payments
EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION
Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience
Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment)
Must have and maintain a valid Arizona driver's license
KNOWLEDGE, ABILITY and SKILLS
Working knowledge of federal and state laws and company policies and procedures
Ability to participates in investigations
Ability to support the physical property and assets of the Club
Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills
Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members.
Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel
Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy
Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation
English/Spanish speaking is preferable
WORKING CONDITIONS and DRIVING
Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley
Work is primarily performed in the Club and local community
Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required
Auto-ApplyAdministrative Officer
Office administrator job in Salt Lake City, UT
Handles administrative matters relating to the total functioning of an academic or administrative unit. Position is anticipated to primarily administer payroll and employment record management to start, and as that gets organized, transition into more general departmental administrative tasks, while continuing to administer payroll and employment records.
Responsibilities
1. Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology. 2. Helps maintain employment record management system. 3. Submits, reviews and evaluates personnel action forms. 4. Makes budgetary recommendations and adjustments. 5. Writes and edits program related publications and promotional or educational materials. 6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures. 7. May develop departmental procedures as needed. 8. Other department tasks as assigned. Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials. Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Administrative Office Specialist
Office administrator job in Salt Lake City, UT
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA
REQUIRES COMPENSATION DEPARTMENT APPROVAL PRIOR TO POSTING.
This position performs higher level office support duties and provides specialized program support for a larger department.
The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.
The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization.
This position is not responsible for direct patient care.
Schedule: Monday - Friday 8:00 am - 4:30 pm
Location:Supports multiple Locations
250 Tower (Main Location)
Farmington health Center- As needed
Sugarhouse Health Center- As needed
South Jordan Health Center- As needed
Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
Responsibilities
Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site.
Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools.
Performs basic statistical calculations on data for reports and presentations.
Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned.
Makes decisions on a daily basis regarding calendars, appointments, and scheduling.
Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies.
Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required.
Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned.
Prepares and follows up on staffing requisitions, and schedules interviews.
Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office.
Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records.
Performs other administrative specialist duties in support the mission and function of the department, as required.
May supervise others in ensuring that processes and protocols are maintained.
Knowledge / Skills / Abilities
Ability to perform the essential functions of the job as outlined above.
Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills.
Demonstrated knowledge of basic bookkeeping practices and project management skills.
Qualifications QualificationsRequired
High school diploma, or equivalency.
Five years of progressively more responsible experience in an office or administrative support setting.
Depending upon department of hire, a valid, State of Utah Driver's License may be required.
Qualifications (Preferred) Preferred
Working knowledge of KRONOS and iCims applications.
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
Physical Requirements Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking
Auto-ApplyOffice Coordinator/Administrative Assistant
Office administrator job in Phoenix, AZ
Base Compensation: Starts: $17.00
Respond to Vendor Calls, fill in as back-up, greet and assist guests
Answer phones, return voice mail messages and direct calls
Respond to emails, schedule, and prepare office meetings, and assist with training.
Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients
Follow up on client calls
Back-up as needed for DSP
Other projects as assigned by the manager