Office administrator jobs in Highlands, NY - 466 jobs

Purchasing and General Office Specialist We are seeking a detail-oriented and proactive Purchasing/General Office Specialist to support our supply chain and procurement operations. This role involves managing purchasing activities, coordinating with vendors, and maintaining efficient office workflows. The ideal candidate will have a strong understanding of materials management, procurement, and inventory control. You will be working with our vendors, negotiating prices and deliveries, issuing POs, checking material receipts and approving invoices. Ideally you already have some knowledge of manufacturing and metal working equipment. Responsibilities: Source and purchase materials, supplies, and equipment from approved vendors Develop vendor relationships Track orders, manage inventory, and ensure timely deliveries Maintain purchase records and vendor files Support daily office operations (phones, data entry, scheduling, etc.) Assist management with quotes, invoices, and general paperwork Communicate with vendors, customers, and internal staff professionally Qualifications: Minimum 5 years experience in purchasing, and office administration (industrial/manufacturing background preferred) Good computer skills (Excel, Word, email); basic math. Excellent verbal and written communication in English. Ability to be organized, multitask and prioritize Reliable transportation - position is on-site in North Yonkers This position offers an opportunity to contribute significantly to our company's efficiency while developing expertise in procurement and office management within a dynamic organization. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person Renee Sawyer, HR Manager Graphite Metallizing Corporation 1050 Nepperhan Avenue Yonkers, NY 10703 USA email: *************************** website: ******************

Based in Greenwich, CT, Summer Rain employs more than 170 people and has been in operation for over 40 years. The company provides unparalleled irrigation and landscape lighting. wells and water filtration services to residential and commercial customers in Connecticut and New York. Recognized nationally as one of the top 100 irrigation companies in America, Summer Rain is dedicated to exceeding customer expectations and meeting the needs of its employees and communities. The company guarantees a 24-hour response time and immediate emergency service for its custom-designed irrigation and lighting systems. Role Description This is a full-time, on-site role for an Office Administrative Assistant located in Port Chester, NY. The Office Administrative Assistant will be responsible for a variety of clerical and administrative tasks including answering phones, scheduling appointments, managing executive schedules, and providing support to other staff members as needed. These tasks will necessitate excellent phone etiquette and strong communication skills. Salary range- $50,000 to $55,000. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Proficient Clerical Skills Strong organizational skills and attention to detail Ability to multitask and manage time efficiently Experience with office software and equipment Previous experience in a similar role is a plus

Compass is a leading real estate technology company offering a comprehensive platform designed to streamline the buying and selling process. Founded in 2012, Compass operates in 22+ regions across the United States, including major cities such as New York, Los Angeles, Chicago, and San Francisco. The company is dedicated to delivering exceptional experiences for both agents and their clients, aligning with its mission to help everyone find their place in the world. With a commitment to innovation and excellence, Compass has established itself as a trusted industry leader. Explore opportunities to join the team at ************************ Role Description We are seeking a full-time Administrative Assistant to join our team on-site at our Greenwich, CT location. This role involves managing daily administrative tasks, providing executive support, and maintaining efficient office operations. Responsibilities include managing schedules, handling communications, organizing documents, coordinating meetings, and ensuring the smooth functioning of the office environment. Qualifications Proficiency in Administrative Assistance, including organizational and task management skills. Strong phone etiquette and excellent Communication skills to handle calls and correspondence effectively. Experience in Executive Administrative Assistance to support leadership with scheduling, travel arrangements, and correspondence. Proficiency in Clerical Skills, including document preparation, data entry, and record-keeping. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills and team collaboration abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Prior experience in real estate or a similar industry is a plus.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. This is a temporary role with a start date of February 16, 2026 through April 16, 2026. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Job DescriptionLocation: In Office - Wayne, NJ Schedule: Part-time (approximately 10-20 hours per week) About Us: Amsalem Business Travel is a global travel management company providing customized corporate travel solutions. Were looking for a detail-oriented and reliable Accounting Administrator to join our team part-time and support day-to-day financial and administrative operations. Responsibilities: Assist with accounts payable and receivable processing Enter invoices, receipts, and payments into the accounting system (QuickBooks or similar) Reconcile bank and credit card statements Maintain accurate financial records and assist with monthly reports Support the accounting and operations teams with data entry and filing Assist with expense tracking and vendor communication Provide general administrative support as needed Qualifications: 2+ years of experience in accounting, bookkeeping, or office administration preferred Proficiency with QuickBooks, Excel, or other accounting software Strong attention to detail and accuracy Excellent organizational and communication skills Ability to work independently and manage priorities in a part-time role Schedule & Compensation: hours per week, flexible schedule Competitive hourly rate based on experience Why Join Us: At ABT, were more than just a travel management company were a team. We collaborate, problem-solve, and celebrate wins together. If youre someone who takes pride in your work and enjoys being part of a supportive, close-knit environment, youll fit right in.

About You your own and thrive where you can take initiative. You have worked at a small business before. You've been told that you're a natural problem solver and a stickler for details. Your organizational skills are second to none, and you take immense pride in your ability to keep things running smoothly. You want to put in the work to succeed, you are driven to achieve despite challenges. Your friends & coworkers would describe you as resourceful, open-minded, and teachable. You consider yourself a lifelong learner with a growth mindset. You're comfortable and confident talking on the phone with customers but you are aware of the need for expediency. You want the excitement and entrepreneurial spirit that comes with being part of a small company that values you. You are searching for a company culture based on trust, reliability, and integrity. You enjoy seeing your accurate data entry transformed into useful outcomes. You are driven by personal growth and love developing your knowledge and skillset for the sake of learning and improving. Pay rate: $30-35/hour, flexibility based on experience and growth Office Coordinator Benefits Paid Time Off (2 weeks paid vacation to start) Flexible Tues-Fri work schedule, Mondays in office, open to hybrid Flexible holiday schedule 401k and insurance available after probation period About Us Serrano II Inc., is commitment to exceeding our customers' expectations by providing customer service, with integrity and workmanship that starts with our employees. Serrano II Inc., provides on-the-job training for all of our employees as well as any manufacture, management, or skill training for employees who are interested in progressing within the company. We believe employee development is the key to our success. *********************** Office Coordinator Expectations As our Office Coordinator, you will play a vital role in maintaining the smooth operation of our office responsibilities. After training, we will rely on you to help run things administratively, so that leadership can continue to focus on working the business. You will coordinate various administrative tasks related to jobs which could include occasionally running errands to assist the team. Your positive and customer-service centered communication will be an asset when working with prospects, customers, internal team members and vendors. You will use your keen financial acumen and attention to detail to keep the cash flowing in by invoicing customers, monitoring the status of payments, and working with team for payments. You will assist the owners with vehicle registrations, truck maintenance, insurance contracts as needed. This position is not just a job; it's a chance to grow within the company. Over time, you could assume more responsibilities including estimations for customers. Office Coordinator Skills and Experience We're flexible on the number of years of previous experience for this role. We highly favor talent, interest, and drive to continue to improve a company's culture. Some candidates may see this list and feel discouraged because they don't match all the items. Please apply anyway: there's a good chance you're more qualified than you think you are. Experience working for a small or medium-sized business Office administrative support experience Strong proficiency in QuickBooks and Excel Answering phones and customer relations Sales scheduling, entering job tracking data Invoicing, customer communication and problem-solving Experience implementing software programs is a plus Service Scheduling, Logistics, or Dispatching experience is a plus If you are in any of the following or similar positions, APPLY TODAY! Come join a company that is truly dedicated to making a career for you. Office Manager Dispatcher Scheduling Coordinator Event Coordinator Customer Service Assistant Customer Service Coordinator Store Manager or General Manager Construction Assistant Administrative Assistant Home Delivery Coordinator Customer Care Specialist Property Manager Leasing Manager Administrative Manager Office Administrator Executive Assistant Operations Manager Office Coordinator Administrative Coordinator Office Supervisor Office Operations Manager Business Manager Business Office Manager Facilities Manager Office Support Specialist Business Operations Manager

Job Description Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is looking to hire a full-time Office Administrator to assist with our administrative tasks and provide great customer service. Are you looking to work with a great team of hardworking people? Do you want to join an HVAC company that is close-knit and supportive? Would you like to work in an environment that encourages you to learn and helps you succeed? If so, please read on! This administrative position earns a competitive wage of $18 - $22/hour, depending on qualifications and experience. We also provide excellent benefits, including medical, dental, vision, a 401(k), paid time off (PTO), reimbursements, great training, notary help, commissions, bonuses, access to a financial advisor, an amazing team, uniforms, and a positive environment. If this sounds like the right administrative and customer service opportunity for you, apply today to join our HVAC team! ABOUT POLAR PLUMBING, HEATING & AIR CONDITIONING We are an award-winning, BBB-accredited company that provides first-class plumbing, heating, and air conditioning services. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes. Plumbing, heating, and cooling are some of the most important aspects of keeping a home comfortable, and we know that timing makes all the difference. That's why we are quick to respond to our customers' needs and why we offer free estimates. As a result, our customers value our honesty and trust that their homes are in the best hands. Our employees are our most valuable asset in maintaining our customers' trust. Through regular development programs, we ensure that all our employees have the training they need to succeed. We also promote an authentic team mentality and strive to make our employees feel at home in our great company culture, an environment that is more like family than work. A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR As an Office Administrator, you make sure that all of our administrative operations flow smoothly. As an employee-focused company, we want our clients to have the best HVAC experience with us, so you provide office help for them. You warmly greet and communicate with customers, both in the shop and on the phone. You're always kind and quick to answer questions and find solutions to their concerns. As needed, you also interact with vendors and build great relationships with them. You help with permits, accounting, and rebates. You get a great sense of accomplishment using your customer service and administrative skills to help others! QUALIFICATIONS FOR AN OFFICE ADMINISTRATOR Strong work ethic and motivation Are you task-orientated and self-motivated? Can you be flexible and adapt to changes? Do you have excellent communication skills? Are you organized and detail-oriented? Can you work effectively as part of a team? Do you listen and follow instructions well? Are you someone who can provide great customer service to each of our clients? If yes, you might just be perfect for this administrative position! ARE YOU READY TO JOIN OUR HVAC TEAM? If you feel that you have the right customer service and administrative skills for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Location: 12550

Benefits: 401(k) Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Free food & snacks Free uniforms Opportunity for advancement Paid time off Training & development Wellness resources 🛡️ Office Administrator - On-Site Position We're hiring immediately for a reliable, self-directed team member to support daily operations and business development. This role is ideal for someone who thrives in structured environments, adapts to both fast-paced and quiet office settings, and is looking to grow with us long-term. 📅 Schedule Monday-Friday, 9:00 AM to 3:30 PM Includes one unpaid lunch break On-site only - no remote or work-from-home options 🧠 Required Skills (Proficiency in the following tools is essential): Microsoft Word & Excel Adobe Suite Accounts Payable/Receivable software platforms You must be comfortable navigating these systems independently, quickly and efficiently. Touch typist preferred. 📞 Key Responsibilities Answering and routing incoming calls Taking and delivering messages Sending and responding to emails Monitoring the company-wide radio system Scheduling students for training classes Supporting new business development efforts Assisting with general office tasks and organization Maintaining a clean and orderly workspace 🚀 Future Responsibilities (with training) Preparing client invoices Reviewing and approving payroll and timesheet drafts Supporting our training department by helping administer classes and develop Spanish-language presentations. 💸 Bonus & Commission Structure Event Bookings: $100 bonus paid once per confirmed and paid booking (no cancellations) New Security Contracts: $250 one-time bonus for each new site contract with at least 40 service hours/week 5% hourly rate increase for each new site contract, applied for the duration of your employment while the site remains active All bonuses and commissions are earned exclusively through your direct sales and booking efforts 🧭 Work Ethic & CultureThis role requires someone who can work independently and occasionally collaborate with others. Many people claim to thrive solo-until there's downtime. We need someone who stays focused and productive whether the office is buzzing or quiet. Flexibility, presence, and self-direction are key. 🔒 Confidentiality & AccessDue to proprietary restrictions, office-based staff will not have access to client lists, billing systems, or HR-related materials until after a 90-day probationary period. 📵 Professional ConductIf frequent phone use or social media activity (e.g., TikTok) interferes with your focus, this role will not be a good fit. We value professionalism, accountability, and being fully present during work hours. Compensation: $25.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Scarsdale, NY location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Job Description Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: Opportunities for growth and career advancement Medical, dental, vision and other insurance Generous Paid Time Off Retirement benefits such as 401k Employee discounts Training opportunities Daily lunch Basic Functions: Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: Greeting visitors and facilitating visitor prescreening. Maintains access to visual compliance to screen visitors. Oversee daily facilities management activities. Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen. Monitors traffic of incoming visitors within company property by adhering to company's visitation policy. Purchasing office supplies with company purchasing policies and budgetary restrictions. Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages. Monitor inbound PO's, outbound SO's, Issued RMA's, Discrepant Material and communicate with Sales to keep dates current/updated. Assisting Sales with completion of company forms for new Vendors and Customer Supporting Sales with daily functions as needed. Assist in coordination of all company events including parties, corporate events, and employee outings. Act as the point of contact and communications hub among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner. Assist with special projects as needed. Experience and Education: High school diploma or equivalent. Bachelor degree, preferred. 1+ years of office and/or executive administration experience in an office of at least 75 people. Experience in a fast-paced environment. Ability to multitask and complete tasks in a timely manner; deadline driven environment. Proficiency with MS Office (Word, Excel, PowerPoint). Keen attention to detail. Use known education principles and stay up to date on new training methods and techniques. Adequate knowledge of learning management systems and web delivery tools. Strong interpersonal communication skills. Warm and welcoming personality and great organizational skills. About Triman Industries Inc. / Brighton Cromwell / CTG: Through the recent acquisitions of Brighton Cromwell and Crestwood Technology Group (CTG), Triman Industries has now become the leading military aftermarket supply chain management platform bringing significant scale, broad market reach and a unique value proposition for its U.S. and international customers and partners. We are committed to delivering best-in-class supply chain management solutions to ensure high levels of performance and operational readiness. Triman, based in West Berlin, NJ, is a premier provider of distribution, supply chain and repair management solutions to the military aftermarket. Triman represents a growing list of over 65 OEM partners and serves as the critical link between highly engineered systems and components and the military end user, providing a full suite of value-added services including inspection & testing, warehousing, packaging, contract administration, sales & business development, export management, repair management and engineering. Brighton Cromwell, based in Morristown, NJ, is a technology-enabled supply chain integrator providing distribution, logistics and kitting solutions to the Department of Defense, prime contractors and OEMs globally. It has established exclusive partnerships with over 20 OEMs, providing a large number of aftermarket parts and equipment for a wide variety of tactical military vehicles, aircraft and naval systems. Brighton Cromwell leverages its proprietary IT system, SEDNATM to drive workflow and provide unique data analytics to its OEM partners and customers. CTG, based in Yonkers, NY, provides supply chain solutions designed to keep fleets and systems operational, ready and safe by supplying parts, materiel and obsolescence management solutions to the Department of Defense, commercial airlines, MRO providers and OEMs. It specializes in sourcing obsolete and hard-to-find parts across a broad range of air, ground, sea, cyber and space domains, while meeting the cost, schedule and performance goals of its customers. CTG is also recognized as a leader in counterfeit avoidance testing and inspection and is the first to earn AC7402 CAAP (Counterfeit Avoidance Accreditation Program) certification, which is recognized by customers and the industry as the highest quality management and inspection standard for suppliers and distributors. Triman Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, veteran status, disability status, genetics, or sexual orientation and gender identity. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Paid time off Professional development assistance Vision insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Yonkers, NY 10701: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Microsoft Powerpoint: 1 year (Preferred) Microsoft Excel: 1 year (Preferred) Work Location: One location

Full Time Office Coordinator - Montebello, NY Montebello, New York iPostal1, the leading provider of Digital Mailbox technology worldwide, is seeking a highly organized and proactive Office Coordinator to support our Corporate office operations. Our website, ***************** lists 3,000 addresses, including retail pack and ship stores, 1,000 Staples stores and coworking spaces. Customers choose a mailing address for business or personal use and view and manage their postal mail and packages anywhere with an app or online. To excel in this role, you should be an excellent verbal and written communicator, able to think on your feet and have a positive, team-oriented attitude. If you are looking for a friendly environment with a lot of energy and diverse work, this could be a great opportunity for you! This position will be based in our Montebello, NY headquarters, Monday - Friday 9:00 am- 5:00 pm. Responsibilities: Marketing Welcome Boxes creating, stuffing, and generating labels for the boxes Shipping Tradeshow Materials - making labels, calling in pick ups Receiving tradeshow Materials - products that come in, pallets being returned from shows, ie: poly bag receiving Occasionally picking up materials at Minute Man Printing Shipping out fleeces to partners who receive good reviews, writing notes Organizing the Marketing closet - keeping track of notebooks, water bottles, fleeces, bags, fixing the closet when items get replenished or when the closet gets disorganized Customer Service / Operations Assist on Projects- ie: PayPal refunds, BCG compliance, projects or tasks that need an extra set of hands Receiving company mail and packages Assisting the Executives with shipping mail and packages Covering the Mail Center when needed Miscellaneous errands - miscellaneous small gifts, post office needs, gift cards, etc. Amazon, WB Mason, and Costco Ordering - ordering office supplies, ordering snacks, keeping track of inventory of what needs to be replenished, putting way all of the items that come in, keeping the refrigerators and coffee/snack areas stocked daily Travel - Booking and tracking companywide travel, being available to those traveling during and outside of office hours Event coordination Calendar Management - conference rooms Qualifications: Previous Office Coordinator or Administrative role preferred Excellent communication skills Strong attention to detail Enjoy working with a team Excellent computer skills Special event coordination is a huge plus! A proactive, solution-focused mindset Comfortable managing multiple priorities in a fast-paced environment, collaborating across teams, and taking ownership of follow-ups to drive tasks to completion iPostal1 is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religious creed, ancestry, religion, sex, sexual orientation, gender identity and/or expression, pregnancy, age, national origin, marital status, disability, military status, genetic information, or any other category protected by law.

Top skills: 1. Data analysis acumen (incl. technical excellence in Excel & experience with tools like SAP BI/Tableau/Power BI) 2. Communication (written & verbal) 3. Critical thinking (incl. trend analysis & insights) and problem resolution skills KEY RESPONSIBILITES/REQUIREMENTS: Role & Responsibilities * The preferred candidate will have experience supporting Sales, is comfortable managing large data sets, has strong attention to detail, has a creative problem- solving mindset, and has strong communication and technical skills. * They will work cross-functionally across sales, product marketing, supply chain and finance, with the primary objective of enabling sales leadership to make effective, analytically driven, and strategic operating decisions. * Review and submit condition requests for all categories to ensure proper funding and processing of claims. * Work cross functionally to ensure pricing has been updated accordingly based on company policies. * Update and distribute weekly reporting, i.e, sell-thru reporting, shipped and unshipped reports, etc. * Update monthly MDF accruals for finance validation and distribution to sales managers and customers. Minimum Qualifications * Bachelor's Degree with 3+ years of directly related experience is required. Prior operational experience in technology sales, business development and/or OEMs and Carrier sales. * Excellent written, verbal, and non-verbal communication. * Experience working with a business group understanding data and providing insight to trends * Ability to understand business objectives and develop KPIs for measurement of success * Technical excellence with Microsoft Office Suite, especially Excel * Demonstrated experience with SAP BI, Tableau or Power BI or other integrated CRM tools * Must have critical thinking and problem resolution skills, and be able to work well under pressure, demonstrating a sense of urgency when driving for results. * Prior experience with consumer electronic products and existing relationships with key account preferred. * Job details *

Guidance Residential, LLC is a strong, growing company that specializes in residential mortgage lending. Our team members are a vital strength in our ability to grow and continue to serve our customers. We currently have an opening for a full-time Receptionist/Office Coordinator, who will perform the full range of administrative duties, including welcoming visitors, assisting in event planning and managing the office functions. As a member of the administrative team, the ideal candidate will collaborate with office management to provide a customer experience that is consistent with the goals of GR, as well as, meet the needs of the internal and external customers. ESSENTIAL DUTIES & RESPONSIBILITIES * Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department * Answers questions about organization and provides callers with address, directions, and other information * Retrieves messages from voice mail and forwards to appropriate personnel * Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel * Coordinates and arranges meetings * Assists with event planning, including Masjid presentations and Realtor events * Takes care of general housekeeping matters * Performs clerical duties as needed, such as filing, photocopying, and collating * Performs other duties as assigned by management to fulfill other office needs QUALIFICATIONS & COMPETENCIES * Minimum two (2) years related experience * Proficiency with MS Office programs, including MS Word, Excel, and PowerPoint * Excellent administrative and organization skills * Exceptional follow-up and customer service skills * Able to communicate clearly and effectively with customers, co-workers and managers * Strong attention to detail Aside from the requirements above, the ideal candidate will have a proven track record in exceptional follow-up and customer service, and must be able to prioritize multiple projects to ensure deadlines are met. Must also be able to demonstrate initiative and use independent judgment within Guidance's established guidelines and procedures. We offer a competitive salary and a comprehensive benefits package including Medical, Dental, Vision, Flex Spending, Life/AD&D, STD, LTD, 401K, Student Loan Payment, Profit Sharing, paid holidays and vacation. Guidance Residential is an Equal Opportunity Employer.

Guidance Residential, LLC is a strong, growing company that specializes in residential mortgage lending. Our team members are a vital strength in our ability to grow and continue to serve our customers. We currently have an opening for a full-time Receptionist/Office Coordinator, who will perform the full range of administrative duties, including welcoming visitors, assisting in event planning and managing the office functions. As a member of the administrative team, the ideal candidate will collaborate with office management to provide a customer experience that is consistent with the goals of GR, as well as, meet the needs of the internal and external customers. ESSENTIAL DUTIES & RESPONSIBILITIES Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department Answers questions about organization and provides callers with address, directions, and other information Retrieves messages from voice mail and forwards to appropriate personnel Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel Coordinates and arranges meetings Assists with event planning, including Masjid presentations and Realtor events Takes care of general housekeeping matters Performs clerical duties as needed, such as filing, photocopying, and collating Performs other duties as assigned by management to fulfill other office needs QUALIFICATIONS & COMPETENCIES Minimum two (2) years related experience Proficiency with MS Office programs, including MS Word, Excel, and PowerPoint Excellent administrative and organization skills Exceptional follow-up and customer service skills Able to communicate clearly and effectively with customers, co-workers and managers Strong attention to detail Aside from the requirements above, the ideal candidate will have a proven track record in exceptional follow-up and customer service, and must be able to prioritize multiple projects to ensure deadlines are met. Must also be able to demonstrate initiative and use independent judgment within Guidance's established guidelines and procedures. We offer a competitive salary and a comprehensive benefits package including Medical, Dental, Vision, Flex Spending, Life/AD&D, STD, LTD, 401K, Student Loan Payment, Profit Sharing, paid holidays and vacation. Guidance Residential is an Equal Opportunity Employer.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Free food & snacks Free uniforms Health insurance Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Proficient in Microsoft Products and willingness to learn other tech products inorder to streamline all office work

Department The Office of Community - Engaged Learning Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday 8:30am-5pm Position Summary The Office Coordinator plays a critical role in ensuring the effective administration and operational success of the Office of Community-Engaged Learning (OCEL). This role reports to the Director of Community-Engaged Learning, Teaching and Scholarship and works closely with the OCEL staff. The Office Coordinator supports the day-to-day operations of the OCEL, supports departmental administrative and financial systems, maintains the Officeʼs registration process and record keeping, supervises OCEL student workers, and arranges transportation for Community-Engaged Learning and the Vassar Education Collaboration (VEC). This role serves as a key liaison between the OCEL and students, faculty, administrators, community partners, and campus offices to facilitate high-impact community engagement experiences. This is an in-person, full time, CWA Union position for the Full Year. Responsibilities Support the day-to-day operations of the OCEL and VEC programs, ensuring smooth and efficient workflow across all program and administrative activities. Supports the budget operations of the office/department: reconcile reports and corporate cards; make vendor payments; process invoices; process journal entries; ensure expenses are charged to appropriate budget accounts and remain within department allocations; provide notice if out of alignment. Creates processes, monitors workflows, and ensures accuracy of products created by automated department systems (i.e., Zapier). Support the OCELʼs management of the Good Neighbors Partnership Grant, through collaboration with community partners, tracking grant deliverables and deadlines, assisting with reporting requirements, and disbursing funds to grantees. Specialized office support or operational duties based on the needs of the department- maintain accurate record-keeping systems for CEL registration, agreement forms, evaluations, compliance tracking, transportation requests and calendar to ensure compliance with college policies and safety protocols. Perform basic troubleshooting tasks for systems and programs used within the department. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Support the OCELʼs transportation systems, including, scheduling vehicles, supporting with route planning, and communication with Safety & Security and off-campus partners. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Support communication of large scale events by running reports to create invitation lists, setting up data merges for individualized invitations (mail merges), tracking responses, following up with attendees for missing information, and communicating the collected information to the appropriate event collaborators. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Required knowledge, skills and abilities Three years of progressively responsible administrative support experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite, Canva, and ability to learn additional technical systems. Ability to consistently apply policies and procedures. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred knowledge, skills and abilities Five years of progressively responsible administrative support experience. Previous supervisory experience. Associates degree or other higher educational experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation The compensation for this position is $22.40 per hour.

The Program Administrator (WCC) serves a mission-critical role within the office of Accessibility Services under the general supervision of the Director of Guidance. The incumbent will serve as the Associate Director of Accessibility Services, by providing administrative leadership, management, and supervision for the office dedicated to providing students with accommodations and support. The position maintains a college-wide orientation in supporting students' educational access and planning, with a focus on student persistence, retention, and on-time completion or transfer. The incumbent will have clear knowledge of federal, state, and local policies for students with disabilities. The successful candidate: * Plans, implements, and evaluates assigned Accessibility Services programs and coordinates operations with other programs or agencies to ensure effective services and achievement of established goals * Consults with federal, state, and local agencies and prepares annual reports as required for all grant related activities * Consults with funding sources to identify funds for projects, assistive technology tools, and additional staffing support * Conducts interviews with prospective students, examines records, recommendations, and other materials pertaining to Accessibility Services students' enrollment, retention, and completion * Participates in conferences, community meetings, seminars, professional, and departmental meetings. * Interacts with College administration, faculty, and students in developing and implementing strategic projects and initiatives for students with disabilities * Provides technical assistance to staff in program and service areas to provide timely and reasonable accommodations * Monitors annual budget and grant budgets * Plans, coordinates, and evaluates the work of counselors, student workers, and support staff. * Hires and evaluates the work of adjunct counselors in Accessibility Services and coordinates all scheduling for the office. * Prepares, reviews, and analyzes periodic reports to evaluate progress toward programmatic goals and objectives to assess efficiency of services * Keeps abreast of developments in program areas and in the field of special education * Fosters collaborative working relationships with faculty, staff and students in support of student success initiatives for students with documented disabilities * Fosters campus-wide communication with administrators, faculty, and staff to raise awareness and clarify the role of Accessibility Services, its practices and policies in accordance with ADA and other appropriate laws. * Supports a culture of assessment through the tracking, collection, reporting and analysis of services for continuous improvement. Shares results with Student Affairs and relevant members of the campus community. * Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email, Accommodate, and database software in performing work assignments * May perform other incidental tasks as needed Requirements: REQUIRED QUALIFICATIONS: The successful candidate must have a Bachelor's Degree and either: (a) Three years' experience in the field of education, educational administration or analyses of customer needs, program operations, marketing or customer services; or (b) Satisfactory completion of 30 credits toward a Master's degree may be substituted for each year of the experience as defined in (a). The successful candidate must also possess thorough knowledge of counseling techniques and psychological evaluation techniques; thorough knowledge of the subject matter; ability to plan and supervise the work of others; ability to communicate effectively, both orally and in writing; and the ability to establish and maintain effective faculty, student, and administrator relationships. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice. PREFERRED QUALIFICATIONS: It is preferred that the successful candidate possess: * A Master's Degree or higher. * Understanding, knowledge, and experience providing leadership for effective practices in accessibility services, or best practices for student success and retention, preferably in the community college sector. * Ability to collect, analyze, interpret, and present data. * Competence in the usage of PeopleSoft, Accommodate, Degree Works, Starfish, Bright Space, and Microsoft Office products. * Highly developed problem solving and conflict resolution skills. * A strong interest in building cooperative relationships. * Demonstrated ability to manage budgets and comprehensive departmental operations. * Bilingual verbal and written fluency. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary for this position is $88,070. Additional compensation with seniority steps maximize at a salary of $116,892. Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. WORK SCHEDULE: The work schedule is Monday - Friday, 9 am - 5 pm. Some evening and weekend hours might be required with ample notice. This is an on-campus position. Application Instructions: Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. You must be legally eligible to work in the United States at the time of hire. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

The Westchester Community College Foundation, in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Support will include calendar management, meeting logistics, and general administrative functions. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. This position requires strong organizational and verbal communication skills. Good knowledge of the principles and practices of administration, office management and personnel management is important. Office tasks include timesheet distribution, mailings, meeting and event preparation (parking, room reservation, copies, work orders, meeting clean up, outlook calendar reminder, name tag printing, etc.), mail receiving, sorting, and distribution and departmental clerical assistance. The incumbent will prepare Excel spreadsheets and design information presentations (i.e. Power Point) for accounting analysis, special events, grant preparation & meeting presentations. The Junior Administrative Assistant will write confirmation letters, mail merge projects (labels, letters, etc.) and proofread printed material, which requires strong writing and computer application skills. They will gather, organize and summarize in report form financial and statistical data for development grant proposals. The incumbent is responsible for exercising independent judgment in relieving principals of administrative details. The Junior Administrative Assistant: * Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calendar management, and meeting scheduling and coordination; * Handles logistics of Board, Committee, leadership, and staff meetings; * Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log; * Provides assistance to other members of the department staff as needed; * General administrative tasks, filing, and other duties and projects as assigned. Requirements: REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions. Knowledge of Microsoft Office Suite applications is necessary. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel. PREFERRED QUALIFICATIONS: * Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred; * Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate; * Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents; * Ability to work both collaboratively and independently; * Attention to detail and ability to handle sensitive information discreetly; * Strong problem-solving skills and the ability to adapt to changing priorities. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. Priority will be given to resumes received by February 13th. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.