Our Bozeman, Montana office is currently seeking a part-time Receptionist. The Receptionist works closely with attorneys and legal professionals providing general office support. The receptionist is often the first point of contact for visitors to the firm and is responsible for performing a variety of administrative and clerical support tasks to ensure efficient day-to-day operations. The part-time hours for this receptionist role are 12:00 pm - 5:00 pm MST.
KEY RESPONSIBILITIES:
Answers, screens, and routes incoming phone calls.
Greets clients, visitors, and guests.
Determines the purpose of each person's visit and directs or arranges escort to the appropriate location.
Provides accurate information or redirects to the appropriate person in response to internal and external inquiries.
Schedules conference rooms.
Assists with maintaining the waiting area/lobby and other areas such as conference rooms.
Operates office equipment which may include but is not limited to a multi-line telephone system, video conferencing equipment, copier, scanner, fax machine, and printer.
May assist with clerical tasks such as handling mail, postage, parking validation, setting up conference bridges, filing, copying, scanning, faxing, word processing, running errands, and restocking supplies depending on the office needs.
Provides administrative support to other departments as requested.
Maintains admin lists, phone lists, and other details specific to the office.
Responsible for tracking and storing the AED machine for the office.
KEY SKILLS:
Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
Able to maintain strict confidentiality of client and firm information.
Able to work in collaboration within a team and independently.
Able to learn new skills as technology evolves.
Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
Flexible and able to respond quickly and positively to shifting demands and opportunities.
Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one's behavior on others.
Able to independently formulate sound decisions and select an effective course of action using available information.
MINIMUM QUALIFICATIONS:
High school diploma or equivalent.
Minimum of one year of experience in a professional environment.
Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
Must be able to read, comprehend, and follow written and verbal instructions.
Valid driver's license.
PHYSICAL REQUIREMENTS:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
PAY & BENEFITS:
The Firm offers a competitive wage and a comprehensive benefits package including:
Medical, dental, and vision.
Employer paid short and long-term disability.
Voluntary life, accident, and critical illness.
Flexible spending accounts.
Vacation, sick, and personal leave.
Paid parental leave.
Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).
DISCLAIMER:
This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Crowley Fleck PLLP is a multi-service firm that handles a wide variety of legal matters. The firm has over 150 lawyers practicing in the areas of commercial litigation, insurance defense litigation, energy, mining and energy law, commercial transactions, banking and finance, creditors rights, real estate transactions and development, tax and estate planning, intellectual property matters, estate administration, employment law, governmental relations and lobbying. Our firm has eleven offices located throughout Montana, North Dakota and Wyoming.
We strive to provide an employee-friendly environment in which goal-oriented individuals thrive. We value our employee's talents, skills and abilities and seek to foster an open, cooperative and dynamic environment in which we can all excel. Our people are what differentiate us from our competitors.
$31k-36k yearly est. Auto-Apply 53d ago
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Branch Office Clerk
Stifel 4.8
Receptionist job in Great Falls, MT
Why Stifel
Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.
Let's talk about how you can find your place here at Stifel, where success meets success.
What You'll Be Doing
The Branch Office Clerk is responsible for performing daily branch office tasks such as processing paperwork, filing, maintaining records, copying, scanning documents, answering phones, directing calls to the appropriate person and front desk reception. The Branch Office Clerk relies on instructions and pre-established guidelines to perform the functions of the job.
What We're Looking For
• Perform daily office tasks such as filing, scanning, maintaining records, copying and other similar duties to
complete tasks in a timely manner and in compliance with Firm policies and procedures.
• Complete data entry using available systems and processes.
• Operate office machines such as photocopiers, scanner, phone system and desktop computer.
What You'll Bring
• Working knowledge of administrative procedures, operating systems, electronic records, files and other standard office
procedures, practices, and terminology.
• Basic Knowledge of the office and computer equipment.
• Background in banking or financial services industry a plus.
Education & Experience
• Minimum Required: High School Diploma or equivalent.
• Minimum Required: 1+ years of related experience.
Systems & Technology
• Proficient in Microsoft Outlook, Excel, Word. #LI-AS1
About Stifel
Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.
While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success.
At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.
Stifel is an Equal Opportunity Employer.
$28k-33k yearly est. Auto-Apply 1d ago
Medical Receptionist, Family Medicine
Wmmhc 3.5
Receptionist job in Missoula, MT
Apply Description
At Western Montana Clinic, we are continuing our 100-year tradition of providing excellent health care to the community. We are a group of local, independent providers practicing in multiple specialties. Our mission remains the same - to provide our patients with the same high quality health care that we expect for our families.
We are seeking a full-time Medical Receptionist to join our team in the Family Medicine department.
Broadway Building 40 hours per week, no weekends or evenings.
In the Medical Receptionist position, you will:
Welcome patients
Complete the registration process
Perform medical appointment scheduling
Quote and collect payments
Manage incoming and outgoing phone calls to facilitate patient care
Collaborate with providers and other team members to accomplish daily work
Coordinate ongoing patient care including referrals
Play an essential role in fulfilling our mission
Heighten the patient experience by providing exceptional customer service
Benefits offered:
Health insurance
Life insurance
Paid vacation
Holiday pay
Sick pay
401(k) Plan + match
Voluntary benefits - Dental insurance, Vision insurance, Disability insurance
Employee assistance program
Minimum Requirements for the Medical Receptionist position:
High school diploma or equivalent
Basic computer knowledge and proficiency
The successful Medical Receptionist candidate will be subject to a background check.
An Equal Opportunity Employer
$28k-32k yearly est. 35d ago
Administrative Clerk
Legal Disclaimer
Receptionist job in Great Falls, MT
Admin Clerk
This position requires an active Public Trust clearance or the ability to obtain a Public Trust clearance to be considered.
requires being a US Citizen.
Specializes in the ability to track and obtain initial specialty care and deferred to network primary care referrals to include obtaining clear legible reporting, (CLR), from military treatment facilities, (MTF), network and non-network providers. Chasing CLRs NLT 60 days from when the referral was entered or when there is evidence of a claim. Complete CLR upload no later than (NLT) 180 calendar days after the order entry date. Import/scan CLRs into the correct patients' medical record, follow-up with MTF specialty care providers who did not complete CLR referral results in accordance with business rules, and prepare referral management data reports/metrics, using referral tracking data tools. Demonstrate medical ethics, telephone etiquette, office, administrative, and clerical skills to provide positive, courteous, and professional customer service support to patients and staff.
Compensation & Benefits:
Estimated Starting Salary Range for Admin Clerk: $38,604.80
Pay commensurate with experience.
Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.
Admin Clerk Responsibilities Include:
Shall read, understand, speak, and write English fluently.
General office administrative and clerical skills to perform receptionist duties and answer telephones.
Operational computer skills with general working knowledge of word processing, and Microsoft applications (including Windows, Word, Excel, Outlook).
Understanding of medical terminology preferred.
Prepare referral management data reports/metrics, using referral tracking data tools.
Knowledge of or ability to learn computer applications, such as MHS Genesis preferred.
One (1) year of healthcare administrative experience in either an inpatient or outpatient care setting within the last three (3) years required.
General medical ethics, telephone etiquette, written/verbal/electronic communication, and customer service skills.
Performs other job-related duties as assigned.
Admin Clerk Experience, Education, Skills, Abilities requested:
High school diploma or General Educational Development (GED) equivalency.
College classes or degree preferred.
Must pass pre-employment qualifications of Cherokee Federal.
Company Information:
Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com.
#CherokeeFederal #LI #LI-REMOTE
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.
Similar searchable job titles:
Administrative Assistant
Office Clerk
Receptionist
Data Entry Clerk
Office Assistant
Keywords:
Recordkeeping
Filing
Data Entry
Scheduling
Office Support
Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.
Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.
Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.
$38.6k yearly Auto-Apply 60d+ ago
Receptionist
H&R Block, Inc. 4.4
Receptionist job in Great Falls, MT
Our Company At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a high performing, connected culture, where everyone feels like they belong.
We strive to continuously improve our business and have committed to a long-term strategy and transformation plan known as Block Next. This multi-year roadmap focuses on innovation, client experience, and sustainable growth. It is designed to elevate how we work, how we serve, and how we lead in our industry.
At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open
A Typical Day...
Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future.
It would be even better if you also had...
* High school diploma or equivalent
* Ability to work flexible schedule and/or in multiple locations
* Sales/marketing experience
What you'll bring to the team...
* Answer phones and greet clients in a personalized, friendly, and inviting manner
* Match clients with the best-suited tax professional for their needs
* Schedule clients how they would like to be scheduled
* Help to ensure all clients needs have been met during service both in person, over the phone or virtually
* Maintain office cleanliness and organization of resources with team members
* Other duties as assigned
Your Expertise:
* Experience working in a fast-paced environment
* Previous experience in a customer service environment
* Ability to multi-task
* Strong organizational and time-management skills
* Computer proficient with the ability to use Microsoft Office
Why work for us
At H&R Block, we believe and invest in our people by committing to their total well-being. Our benefit offerings can help associates plan for their unique health, wellbeing and financial wellness needs.
* Employee Assistance Program with Health Advocate.
* Wellbeing program, BetterYou, to help you build healthy habits.
* Neurodiversity and caregiver support available to you and your family.
* Various discounts on everyday items and services.
* Benefits with additional eligibility requirements: Medical Coverage, 401k Retirement Savings Plan and Employee Stock Purchase Plan.
* Click here to checkout all available benefits.
The Community You Will Join:
At H&R Block we remain committed to building a Connected Culture - one in which trust, care, and connections are how we work together as we continue to create an environment where everyone feels safe to bring their authentic self to work every day and feels like they belong as part of a larger team.
You will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists! You will also be surrounded by colleagues who are committed to helping each other grow and support each other.
H&R Block is an equal opportunity employer. We welcome and celebrate diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status.
If you're looking to make an impact, H&R Block is the place for you.
Sponsored Job
#27058
Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future.
$26k-31k yearly est. Auto-Apply 15d ago
Receptionist
Bish's RV
Receptionist job in Bozeman, MT
As the Receptionist, you will be the first point of contact for all customers entering the dealership and managing their experience with Bish's RV while on-site to assure the best experience possible. Pay $18-20 an hour.
What you'll do:
Greet customers
Answering phone calls and rerouting to appropriate departments
Oversee Customer Delivery Experience assuring satisfaction
Develop and maintain a positive interactive purchasing experience for families
Assist with manufacturer warranty registrations
Assist with online postings and photos
What we're looking for:
Excellent verbal and written communication skills
Must be able to move throughout the dealership to assist with various tasks
Helping during company events
Strong computer skills
Must be available to work every Saturday
An awesome attitude
The ability to work independently as well as in a team setting
Neat, clean, and professional appearance
Ability to pass a background check and drug test
Demonstrate behaviors consistent with the Company's Vision, Mission, and Value in all interactions with customers and co-workers
Who we are:
Bish's RV is one of the largest family-owned RV dealers in the country. We are dedicated to providing quality products and services that exceed the expectations of our customers and creating an atmosphere where our customers can enjoy a positive experience as friends of our family business.
Our company is currently experiencing record growth with more expansion on the way. The opportunities to grow within our organization are outstanding and our dedication to each employee's success is unparalleled.
We are looking for top performers who set high expectations for themselves and are willing to put in the time and effort to achieve them. We are a goal-driven company with a high-performance culture and believe in setting ourselves apart by being "Different with a Purpose." Our culture is built upon the foundation of these three core values: Being Genuine, Having Fun, and Driven by Results.
Perks:
Comprehensive benefits package including medical, vision, dental, and other supplemental coverages
401k match
Employee discounts
Company-paid life insurance
Gym membership reimbursement
Opportunities for advancement
RV Borrowing Program
Incredible Team Culture
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Bish's RV honors our military service members, veterans, and their family members by being a military friendly workplace. Many of the positions within our organization are transferable from previous military occupations. 
$18-20 hourly 26d ago
Receptionist
Bishs RV Inc.
Receptionist job in Bozeman, MT
Job Description
As the Receptionist, you will be the first point of contact for all customers entering the dealership and managing their experience with Bish's RV while on-site to assure the best experience possible. Pay $18-20 an hour.
What you'll do:
Greet customers
Answering phone calls and rerouting to appropriate departments
Oversee Customer Delivery Experience assuring satisfaction
Develop and maintain a positive interactive purchasing experience for families
Assist with manufacturer warranty registrations
Assist with online postings and photos
What we're looking for:
Excellent verbal and written communication skills
Must be able to move throughout the dealership to assist with various tasks
Helping during company events
Strong computer skills
Must be available to work every Saturday
An awesome attitude
The ability to work independently as well as in a team setting
Neat, clean, and professional appearance
Ability to pass a background check and drug test
Demonstrate behaviors consistent with the Company's Vision, Mission, and Value in all interactions with customers and co-workers
Who we are:
Bish's RV is one of the largest family-owned RV dealers in the country. We are dedicated to providing quality products and services that exceed the expectations of our customers and creating an atmosphere where our customers can enjoy a positive experience as friends of our family business.
Our company is currently experiencing record growth with more expansion on the way. The opportunities to grow within our organization are outstanding and our dedication to each employee's success is unparalleled.
We are looking for top performers who set high expectations for themselves and are willing to put in the time and effort to achieve them. We are a goal-driven company with a high-performance culture and believe in setting ourselves apart by being "Different with a Purpose." Our culture is built upon the foundation of these three core values: Being Genuine, Having Fun, and Driven by Results.
Perks:
Comprehensive benefits package including medical, vision, dental, and other supplemental coverages
401k match
Employee discounts
Company-paid life insurance
Gym membership reimbursement
Opportunities for advancement
RV Borrowing Program
Incredible Team Culture
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Bish's RV honors our military service members, veterans, and their family members by being a military friendly workplace. Many of the positions within our organization are transferable from previous military occupations.
$18-20 hourly 28d ago
PT Receptionist
Helena Motors Group
Receptionist job in Helena, MT
Job Title: PT Receptionist Reports To: Office Manager
Helena Motors is seeking a professional and friendly Receptionist to be the first point of contact for our dealership. The ideal candidate will have excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role is essential to ensuring an exceptional customer experience both in-person and over the phone.
Key Responsibilities:
Greet and welcome customers and visitors with a warm, professional demeanor.
Answer, screen, and direct incoming calls promptly and courteously.
Maintain the front desk area, ensuring it is tidy, organized, and presentable.
Assist customers with general inquiries or direct them to the appropriate department.
Schedule appointments and manage calendars for service and sales teams as needed.
Handle incoming and outgoing mail, packages, and deliveries.
Perform basic administrative tasks such as filing, data entry, and photocopying.
Support other departments with clerical duties as required.
Qualifications:
High school diploma or equivalent required.
Previous experience in a receptionist, administrative assistant, or customer service role preferred.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to multitask, prioritize, and manage time effectively.
Professional appearance and demeanor.
Physical Requirements:
Ability to sit for extended periods.
Occasional lifting of office supplies (up to 20 lbs).
Frequent use of standard office equipment, such as computers, phones, and photocopiers.
Work Schedule:
Part-time positions available.
Standard dealership hours are Monday to Friday, 8:00 AM to 7:00 PM, Saturday 9:00 AM to 7:00 PM, and Sunday 10:00 AM to 5:00 PM.
Specific shifts will be assigned based on availability and dealership needs.
Why Join Helena Motors?
Be part of a supportive, dynamic team with a focus on exceptional customer service.
Opportunities for professional growth within a respected automotive dealership.
Competitive compensation and benefits.
$22k-29k yearly est. 11d ago
Admissions Clerk, PRN
Cabinet Peaks Medical Center
Receptionist job in Libby, MT
Cabinet Peaks Medical Center is looking for an Admissions Clerk to join our Admissions Team!
Reporting to the Patient Financial Services Manager, performs inpatient admissions and registrations for outpatient services. May serve as a backup for other business office functions.
Major Job Duties & Responsibilities
Arranges for the efficient and orderly admission of inpatients and the registration of individuals who have hospital based outpatient care, testing or procedures. This includes but is not limited to observations, emergency, walk in clinic, laboratory, imaging, surgical services, rehabilitation, and outpatient services.
Ensures that patient demographics and insurance information is collected through the pre-registration or interview process and accurately entered into the ADT system (Meditech).
Performs duties in reception/cashiering/switchboard.
Pre-authorization of outpatient services, as needed.
Verifies insurance in different web-based sites or products.
Collects deposits, copayments, deductibles and other patient liabilities from patients per policy.
Participates in monthly staff meetings, training sessions, and annual education sessions, disaster drills, etc...
Adheres to compliance regulations such as EMTALA, HIPAA, and MSP, etc...
Works well under pressure in a high traffic work environment with shared workspace.
Works all shifts when needed, including weekends & holidays.
Skills, Knowledge, & Abilities
Strong communications skills both verbal and written.
Professional Customer Services skills and pleasant and courteous demeanor.
Knowledge of insurances.
Ability to follow directions.
Ability to follow Federal/ State and hospital policy and guidelines.
Ability to multitask.
Demonstrate knowledge of high level of care, accuracy and efficiency as it relates to patient registration.
Strong organizational skills, including the ability to write and interpret notes.
Strong typing skills, and basic knowledge of office machines such as phones, faxes and copy machines.
Experience
Preferred at least 1 year of experience but not required.
Educational Requirements
High School diploma or equivalent education.
Schedule:
PRN (fill in as needed) - varied shifts.
Days worked & shifts may vary including nights, evenings, and/or weekends.
Primarily eight (8) hour shifts to provide departmental coverage including weekend, holidays and on call status. Hours and shifts may change or rotate to provide coverage and perform the necessary duties.
Cabinet Peaks Medical Center is committed to providing a safe, efficient, and productive work environment for all employees. To help ensure a safe and healthful working environment, each applicant to whom an offer of employment has been made will be required as a condition of employment to undergo a substance test. Additional pre-employment items may be required. Please contact Human Resources for details.
$28k-35k yearly est. 60d+ ago
Front Desk Receptionist- Full-Time
Rimrock Foundation 4.3
Receptionist job in Billings, MT
Apply Description
JOB SUMMARY: General office duties, including answering the telephone, and assisting other departments as requested. Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival, maintains security and telecommunication system. Assure adherence to state statutes and rules, CARF standards, and federal regulations including HIPAA and 42 CFR Part 2. Positively represents the organization and promotes Rimrock's Mission to the community.
ESSENTIAL FUNCTIONS:
Answer telephone and relay calls or messages.
Maintaining lobby cleanliness, watering plants and making coffee.
Monitor incoming Sfax and route to appropriate recipients.
Welcomes patients and visitors by greeting in person or on the telephone, answering or referring inquiries.
Greet admitting clients and their families, assist in completion of SAMS paperwork, releases, and tag incoming luggage for staff collection, notify RA staff to remove luggage from lobby immediately.
Accept and document incoming client personal items.
Maintains security by following procedures; monitoring visitor logbook; issuing visitor badges.
Serve as backup for scheduling and maintaining appointments with Mental Health Services, Court Services, Outpatient Services, Medical Services and Admissions Departments.
Check Electronic Health Record for new and returning patients to ensure proper documentation has been created and signed, including but not limited to updating demographic information, Release of Information (ROIs), Consent to Treats, and Financial Consents.
Sort incoming mail, scan documents including but not limited to, prior authorization letters, insurance denial letters, and Medicaid authorizations to necessary departments, individuals, and shared drives. Distribute patient mail, HR, and C-suite mail without opening letters. All other items of mail are to be opened and sorted accordingly.
Input checks into daily EOB log and add to Lockbox.
Take credit card, check, and cash payments and ensure they are tracked correctly in accordance with Business Office procedures.
Screen all outgoing mail and in person client requests for adherence to 42CFR Part 2, forwarding any items of concern to medical records for further instruction.
Review and fulfill Worxhub requests from Medical Records
All other duties as assigned.
EDUCATION/TRAINING: High school graduate, 2 years college preferred.
SKILLS: Proper telephone etiquette, possess a friendly and understanding manner when meeting patients and visitors and responding to their needs; ability to do general clerical duties. Computer skills and proficiency with Microsoft software including Word, Excel and Outlook.
PHYSICAL DEMANDS: Work is indoors in an office environment with moderate noise. Intermittent physical effort involving lifting of up to 25 pounds, walking and stooping is required. A typical workday involves sitting, frequent use of a keyboard, reaching with hands and arms, and talking and hearing, approximately 70% of the time. Approximately 30% or less of the time is spent standing. Normal vision abilities required, including close vision and ability to adjust focus.
WORK ENVIRONMENT/JOB LOCATIONS: Involves everyday risk or discomfort requiring normal safety precautions in an office setting, meeting room and patient care areas. Work may involve mental and emotional stress. Some driving required. Will work primarily in main facility.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
$27k-34k yearly est. 7d ago
Receptionist
Cottonwood Springs
Receptionist job in Missoula, MT
Your experience matters
At Community Medical Center, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. In your role, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.
What we offer
Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers:
Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
Competitive Paid Time Off
Employee Assistance Program - mental, physical, and financial wellness assistance
Tuition Reimbursement/Assistance for qualified applicants
And much more...
Overview
Join a dynamic healthcare team as a Receptionist, where you'll be the first point of contact for patients and visitors. This role is perfect for individuals looking to start a career in healthcare, offering hands-on experience in a fast-paced clinical environment.
Responsibilities
Greet and assist patients, visitors, and staff with professionalism and warmth.
Answer and direct phone calls; manage messages and appointment scheduling.
Handle incoming and outgoing mail, scan and file documents, and maintain organized records.
Support basic office operations including supply ordering and tidiness.
Assist with simple accounting tasks like deposits and petty cash (if applicable).
Coordinate meetings and maintain calendars.
Respond to information requests and support daily workflow.
Qualifications
Required: High School Diploma or equivalent
Preferred: Associate's Degree or some college coursework
Prior office or customer service experience is a plus, but not required.
EEOC Statement:
Community Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.
At the Great Falls Clinic Hospital, we pride ourselves on providing high quality care and exceptional service to our patients. Here you will find excellent nurse to patient ratios. This allows us to provide more personalized care and create stronger connections. You will discover a culture of teamwork, compassion, and an opportunity for professional growth.
POSITION OVERVIEW:
Works with RN and other nursing staff to indirectly care for patients in the Hospital from admission to discharge. Responsible for on-going surveillance of patient cardiac monitors and provides RNs and/or clinicians with immediate notification of any changes in cardiac rhythms including lethal cardiac rhythms. Performs clerical duties related to admission, discharge, and documentation of patient information from Central Telemetry. Answers telephone and communicates clearly when receiving information from units or providers. Uses clear and complete communication with unit personnel when delivering information about changes in patient rhythm and other unit activities. Performs duties in fast paced environment with prioritization and organization of work assignments, adjusting priorities based on changing situations. Other duties include ordering, replacing, collaborating in reporting and replacing defective equipment, entering charges and assisting patients and visitors as needed. Receives direction from: Nurses, Providers, Supervisor, Charge Nurse, Unit Manager, DON.
EDUCATION:
High school diploma or equivalent, required
Successful completion of the basic dysrhythmia test with a minimum of 90% accuracy, identifying all lethal rhythms with 100% accuracy by completion of orientation
EXPERIENCE:
One (1) year of experience in acute care, preferred
More than one (1) year of monitor tech experience, preferred
KNOWLEDGE/SKILLS/ABILITIES:
Medical Terminology
Basic anatomy/physiology of the heart and cardiac rhythms
Clear and concise communication skills.
Keyboarding skills
Basic office skills
Basic patient care
Basic cardiac rhythms
bility to establish and maintain effective working relationships with staff, clinicians and other health team professionals.
Ability to accept responsibility for accuracy and response times to emergent and non-emergent requests
Use of usual and customary equipment used to perform essential functions of the position
NOTICE OF PRE-EMPLOYMENT SCREENING REQUIREMENTS:
If you receive a job offer, please note all offers are contingent upon passing a pre-employment screening, which includes:
Criminal background check
Drug Screening
Health and Immunizations Screening
ABOUT US:
In 1917, four visionary medical leaders opened a world-class comprehensive health care center, with an integrated team of specialists and a personal approach to wellness - far from an urban center. Today, we are focused on becoming Montana's healthcare provider of choice.
We are committed to recruiting the most contemporary medical staff, harnessing the power of the latest medical technologies, continually striving for advancement, and above all, working as a team to meet the health needs of the 250,000 residents living in our 17 local counties.
Our vision is to be the healthcare provider of choice for patients and the workplace of choice for staff and providers. We will achieve this vision by committing to a culture of integrity and safety, evidence based exceptional care, compassionate customer service, great work environment and innovation/technology.
ABOUT GREAT FALLS:
Great Falls lies about halfway between Yellowstone and Glacier National Parks. With close access to world class fishing and floating, not only on the Missouri River, but also several other lakes and rivers. Great Falls is an active community within 1 hour of two local ski resorts. We encourage a fun, collaborative work environment as well as a good work/home life balance. If you are interested in being a part of a dynamic, impactful team, in a family friendly community, Great Falls and Great Falls Clinic Hospital are for you. We would love to hear from you and discuss this opportunity.
EQUAL OPPORTUNITY EMPLOYER:
Great Falls Clinic, LLC is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability, or any other basis protected by applicable law.
$23k-30k yearly est. 7d ago
Medical Appointment Clerk
Avosys Technology 3.7
Receptionist job in Great Falls, MT
Avosys is a growing integrator of professional, technological and management solutions services. Founded in 1998, Avosys provides services nationwide to Federal, Commercial, Local and State clients. We recognize the foundation of our firm is our people and we continue to rise above our competition by hiring the best.
Is it your calling to serve our Nation's Heroes? Avosys is seeking Medical Appointment Clerks to provide outpatient services to the military and their families.
Employment with Avosys
Maximize family time with no weekend, Holiday, or on-call requirements
Maintain work-life balance with guaranteed 8-hour shifts
Take advantage of our competitive, comprehensive benefits package including medical, dental, vision, life, short-term disability, long-term disability & 401(k)
Responsibilities
Schedules medical appointments and determines patient eligibility for services from phone calls, secured messaging or other methods used for appointment requests.
Pulls records and files documentation as needed. Confirms medical records are available for upcoming appointments on provider schedules.
May assist in preparation of patient notices (telephonically or form letter formats) for appointment reminders, no shows, or reschedule/cancellations.
Validates eligibility through appropriate booking through Defense Eligibility Report System (DEERS). May be required to register patients not already in computer system, such as newborns.
Validates basic patient demographic information prior to booking appointment for patients. Makes required updates.
Receive and electronically deliver telephone messages (t-cons) to PCMs and/or clinic nurses by using the Government computer system, standard protocols and individual clinic guidelines as needed.
Qualifications
Must have at least 6 months of experience in medical office scheduling.
High school diploma or General Educational Development (GED) equivalency is required
A fully qualified typist (computer keyboard) with a minimum of 50 WPM is required.
Must possess general medical ethics, telephone etiquette, and excellent communication and customer service skills.
Work is mainly sedentary, but may require walking, bending, standing, and/or carrying of light items such as files, manuals, and medical records.
License - Certifications
Basic Life Support (BLS)
Other Information
Industry: Defense
US Citizenship Required: Yes
Background Check: Required
Current Clearance Level Required: None
Telework: No
Travel: No
Equal Opportunity Employer/Veterans/Disabled
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this on-line application process and need an alternative method for applying, you may contact ************** or *************** for assistance.
$23k-32k yearly est. Auto-Apply 60d+ ago
FitLife Front Desk Attendant
One and Only Fitness Consulting
Receptionist job in Great Falls, MT
Replies within 24 hours Welcome to FitLife, Great Falls, MT! Front Desk Attendants are the face of the company and have a huge impact on the pace and environment of the gym. You will be the first and last impression for all of our members and potential new members. We are looking for individuals with contagious personalities, desire to improve, passion for fitness, and looking to have a blast at work! Perks of the job:
Competitive pay
Fast paced work environment
Free gym membership
So, who are we looking for?Someone with a certain level of social intelligence:
You will be working with many different personality types with members and on staff.
You will need to give the greatest care and best attitude with our members.
Someone that looks forward to maintaining high standards.
You work hard and go straight for the goal.
You are excited about meeting new people.
You have a positive attitude and look forward to helping others.
$21k-28k yearly est. Auto-Apply 60d+ ago
Medical Appointment Clerk
Medical Office Clerk In Portsmouth, Virginia 4.2
Receptionist job in Great Falls, MT
Avosys is a growing integrator of professional, technological and management solutions services. Founded in 1998, Avosys provides services nationwide to Federal, Commercial, Local and State clients. We recognize the foundation of our firm is our people and we continue to rise above our competition by hiring the best.
Is it your calling to serve our Nation's Heroes? Avosys is seeking Medical Appointment Clerks to provide outpatient services to the military and their families.
Employment with Avosys
Maximize family time with no weekend, Holiday, or on-call requirements
Maintain work-life balance with guaranteed 8-hour shifts
Take advantage of our competitive, comprehensive benefits package including medical, dental, vision, life, short-term disability, long-term disability & 401(k)
Responsibilities
Schedules medical appointments and determines patient eligibility for services from phone calls, secured messaging or other methods used for appointment requests.
Pulls records and files documentation as needed. Confirms medical records are available for upcoming appointments on provider schedules.
May assist in preparation of patient notices (telephonically or form letter formats) for appointment reminders, no shows, or reschedule/cancellations.
Validates eligibility through appropriate booking through Defense Eligibility Report System (DEERS). May be required to register patients not already in computer system, such as newborns.
Validates basic patient demographic information prior to booking appointment for patients. Makes required updates.
Receive and electronically deliver telephone messages (t-cons) to PCMs and/or clinic nurses by using the Government computer system, standard protocols and individual clinic guidelines as needed.
Qualifications
Must have at least 6 months of experience in medical office scheduling.
High school diploma or General Educational Development (GED) equivalency is required
A fully qualified typist (computer keyboard) with a minimum of 50 WPM is required.
Must possess general medical ethics, telephone etiquette, and excellent communication and customer service skills.
Work is mainly sedentary, but may require walking, bending, standing, and/or carrying of light items such as files, manuals, and medical records.
License - Certifications
Basic Life Support (BLS)
Other Information
Industry: Defense
US Citizenship Required: Yes
Background Check: Required
Current Clearance Level Required: None
Telework: No
Travel: No
Equal Opportunity Employer/Veterans/Disabled
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this on-line application process and need an alternative method for applying, you may contact ************** or *************** for assistance.
$28k-35k yearly est. Auto-Apply 60d+ ago
Wellness Receptionist / Attendant
Kerzner International Holdings 3.9
Receptionist job in Big Sky, MT
(15564) At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests' stay to bring their dreams and desires to life. With an atmosphere that's chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests' expectations at every possible turn.
Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest's every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it's our passion.
Job Summary
The Wellness Attendant / Receptionist is responsible welcoming guests into the Spa professionally, warmly, and politely, ensuring a positive first impression. This includes greeting guests, handling check-ins and check-outs, managing reservations, answering inquiries, and providing accurate information about spa facilities, amenities, services, and products. The Wellness Receptionist / Attendant is also responsible for upholding high standards of hygiene, cleanliness, and organization throughout the Spa. This includes overseeing ambiance, replenishing amenities, maintaining linens, and monitoring equipment functionality. This individual should be energetic, accommodating, and meticulous in order to properly guide guests through their Spa experiences per One&Only Moonlight Basin service standards.
Key Duties & Responsibilities
* Handle guest interactions with hospitality, accommodating their requests, addressing their inquiries, and resolving their concerns promptly
* Schedule reservations, monitor availability, and match treatments to Therapists' skill sets
* Be welcoming at the Spa reception, providing accurate amenity, service, product, and pricing information, while assisting with recommendations
* Conduct facility orientations, informing guests about available amenities, services, and products upon request
* Escort guests to waiting areas, ensuring they are prepared for treatments
* Provide guests assistance in locker rooms, guiding them through hydrotherapy circuits, explaining usage guidelines, and offering refreshments or other amenities
* Manage the final guest experience, including billing, retail recommendations, and transportation coordination
* Answer phones courteously, in accordance with departmental standards
* Assist with morning and evening setup and turndown services in guest areas
* Support Therapists by preparing and clearing treatment areas before and after services are conducted
* Ensure the safe and proper use of all equipment, including steam rooms, sauna rooms, fitness machines, free weights, etc.
* Enforce fitness area rules and regulations to promote guest safety
* Report equipment malfunctions, following safety protocols, including notifying the Security team of incident or injuries if applicable
* Provide seamless guest service by maintaining hygiene, cleanliness, and organization across both indoor and outdoor wellness spaces (e.g. locker rooms, lounges, fitness areas, and pools)
* Conduct regular cleanings of facilities, including Back-of-House areas, as need
* Follow inventory management procedures when restocking supplies like refreshments, robes, towels, and toiletries, ensuring to report replenishment needs to relevant departments
* Maintain the cleanliness and organization of storage areas, ensuring an ample stock of guest amenities
* Provide guests information about the Spa and other resort outlets, such as operating hours
* Relay key communications with fellow Wellness Receptionists / Attendants
* Report guest feedback, such as complaints, to the Manager, Wellness or Director, Wellness
* Complete required administrative duties
* Comply with all operational protocols for the Spa to promote an efficient and effective environment
* Perform additional duties as assigned by the Manager, Wellness or other members of Management
Skills, Experience & Educational Requirements
* Previous experience in a 5-star resort setting is highly desirable
* Prior experience in a related role is ideal
* Proficient in written and spoken English (additional languages are an advantage)
* Possess strong interpersonal skills, with the ability to engage effectively with guests and colleagues
* Willing to offer support to guests and colleagues alike
* Flexible with work schedules, including evenings, weekends, and holidays
Benefits
Full-Time Year-Round
* Medical insurance - 80% of premium paid by employer
* Health Savings Account with $50 employer contribution per pay period
* Dental, vision & life insurance - 100% of premium paid by employer
* 5 weeks of PTO (Paid Time Off)
* 8 paid holidays
* Uniform provided & complimentary laundering
* Complimentary transportation to/from resort
* Complimentary meal per shift
* Subsidized housing based on availability
* Discounts at F&B outlets on property
* 14 nights per year at $100/night* at Kerzner Properties worldwide
* Winter season includes complimentary ski pass to Big Sky Resort based on availability OR $225 reimbursement towards gym membership
Seasonal
* Uniform provided & complimentary laundering
* Complimentary transportation to/from resort
* Complimentary meal per shift
* Subsidized housing based on availability
* Discounts at F&B outlets on property
* Winter season includes complimentary ski pass to Big Sky Resort based on availability OR $225 reimbursement towards gym membership
Physical Requirements
The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation. Physical requirements include, but are not limited to:
* Standing, walking, stooping, kneeling, and bending in an operational environment for extended periods
* Frequent bending, twisting, stooping, reaching, and pulling
* Lifting and carrying of loads weighing up to 50 pounds
* Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.
Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.
$25k-30k yearly est. 53d ago
Telephone Operator
Koniag Government Services 3.9
Receptionist job in Poplar, MT
Koniag Advisory Business Solutions, LLC, a Koniag Government Services company, is seeking a Telephone Operator to support KABS and our government customer at Poplar, MT. This position requires the candidate to be able to obtain a Public Trust. This position is covered under the Service Contract Act. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, paid holidays, paid Vacation, paid sick leave and more.
We are seeking a professional and reliable Telephone Operator to serve as the primary communications hub for the Verne E. Gibbs Health Center. This position is the first point of contact for patients, families, and visitors, requiring exceptional customer service skills and the ability to manage multiple communication channels simultaneously in a healthcare environment.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
**Telephone Switchboard Operations:**
+ Operate multi-line telephone switchboard system serving approximately 85 extensions
+ Answer incoming calls promptly and professionally
+ Route calls accurately to appropriate departments, staff members, and extensions
+ Handle high call volume efficiently while maintaining quality customer service
+ Manage call transfers, hold, and conference calls as needed Reception & Customer Service
+ Serve as primary greeter for patients and visitors entering the health center
+ Provide friendly, professional, and culturally sensitive customer service
+ Assist patients and visitors with directions, general information, and basic inquiries
+ Maintain welcoming and organized reception area
+ Support patient check-in processes as needed Communication Systems Management
+ Operate public address (PA) system for facility-wide announcements
+ Follow Indian Health Service emergency codes and special communication protocols
+ Implement emergency communication procedures during critical situations
+ Coordinate with security and emergency response teams as required Information Services
+ Relay messages accurately between staff, patients, and external contact
**Provide routine, authorized information including:**
+ Staff extensions and contact information
+ Department locations and directions
+ General facility hours and schedules
+ Basic procedural information
+ Maintain current staff directory and contact information
**Clerical Support:**
+ Provide general clerical assistance to patients and visitors
+ Assist with basic administrative tasks as time permits
+ Maintain visitor logs and communication records
+ Support front desk operations during peak periods
**Required Qualifications:**
+ Meet minimum qualification requirements as outlined in prime contract
+ Excellent verbal communication and interpersonal skills
+ Professional telephone etiquette and customer service experience
+ Ability to multitask effectively in a fast-paced environment
+ Strong listening skills and attention to detail
+ Basic computer skills and familiarity with office equipment
+ Ability to remain calm and professional under pressure
**Preferred Qualifications:**
+ Previous experience as telephone operator or receptionist in healthcare setting
+ Knowledge of medical terminology
+ Bilingual skills (English and Native American languages)
+ Familiarity with Indian Health Service operations
**Physical Requirements:**
+ Ability to sit for extended periods while operating switchboard
+ Clear speech and excellent hearing for telephone communications
+ Manual dexterity for operating telephone equipment and computer systems
+ Visual acuity for reading displays, directories, and written materials
**Additional Requirements:**
+ Successful completion of background check
+ Compliance with all IHS policies and procedures
+ Adherence to HIPAA privacy and security requirements
+ Participation in site-specific orientation and competency assessments
+ Computer security training and compliance
+ Professional appearance standards
+ Ability to maintain confidentiality of sensitive information
+ Position requires consistent attendance due to critical communication role
+ Must be available for emergency communication support as needed
+ May be required to provide coverage during staff absences
+ Position involves handling emergency calls and urgent communications
**Security Requirement:**
+ Ability to obtain a Public Trust
**Emergency Responsibilities:**
+ Knowledge and implementation of IHS emergency communication codes
+ Coordination with emergency response teams during critical incidents
+ Maintenance of communication systems during emergency situations
+ Follow established protocols for medical emergencies and facility security
**Working Conditions:**
+ Healthcare facility reception/switchboard environment
+ Continuous sitting at switchboard station for extended periods
+ Frequent use of telephone headset and communication equipment
+ High-volume, fast-paced patient interaction environment
+ May involve exposure to emergency situations and urgent communications
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling ************ to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _****************** _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **SCA Administrative Support and Clerical Occupations**
**Pay Type** **Hourly**
$34k-41k yearly est. 9d ago
Medical Secretary
Dermatology Associates 4.6
Receptionist job in Kalispell, MT
Job DescriptionBenefits:
401(k)
Employee discounts
Health insurance
Paid time off
Benefits/Perks
Competitive Compensation
Great Work Environment
We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence documentation in patient chart, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team.
Responsibilities
Greet patients who walk through the door
Ascertain their needs and get them checked in
Ensure patient history is gathered
Answer the phone and schedule appointments or answer patient questions
Maintain comprehensive medical records, as needed
Qualifications
Strong customer service skills
Excellent organizational skills
Attention to detail
Familiarity with basic computer programs
Previous office experience desired
$27k-31k yearly est. 3d ago
Night Auditor/ Front Desk Agent
Baymont Inn & Suites Glendive 3.9
Receptionist job in Glendive, MT
Night Auditor/Front Desk Agent
Hospitality Management Corporation is a Dallas based privately held provider of management solutions and hospitality industry services, each customized to fit our clients' unique needs. HMC's core value and mission is to provide our clients with the finest management expertise the industry has to offer with integrity, honesty and open communication.
When choosing to work for a company, HMC should be your first choice due to a well-deserved record of Honesty, Professionalism, Experience, Innovation, Flexibility, Customer Service and most importantly - Results.
HMC believes that a company is only as strong as its team members. Team members are encouraged by their superiors to push themselves and are provided with the resources to ensure that success is achieved.
We are currently searching for a
Night Auditor/Front Desk Agent
Why Work With Us?
It's a fun company to work for!
We recognize efforts and reward results
Great benefits package, including industry leading 401K
Promotional opportunities with a growing company
Requirements:
Proven experience as a Night Auditor or in a similar hospitality role
Strong customer service and communication skills
Excellent math and problem-solving abilities
Proficient in Microsoft Office and hotel reservation systems
Detail-oriented with strong multitasking and time management skills
Ability to stay calm and professional under pressure
Available to work overnight shifts
Education & Experience:
High School diploma or equivalent required
Stable work history required
Night Audit Responsibilities
Check in guests, answer phones and take reservations
Respond to guest complaints, requests and emergencies
Process invoices, post checks to vendors and distribute employee checks
Reconcile accounts
Balance the cash drawer and log receipts
Investigate and resolve out-of-balance accounts
Keep accurate financial records and ledgers
Help prepare for forecasts and audits
Front Desk Agent Responsibilities
Handle guest check-ins, check-outs, room assignments, and special requests
Take, modify, and cancel reservations according to hotel policies
Follow proper credit and cash handling procedures
Resolve guest concerns and assist with customer inquiries; provide information about hotel services and local attractions
Maintain key inventory and request re-keying as needed
Verify accuracy of guest registration and payment details
Perform additional duties as assigned by the General Manager
HMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
$26k-32k yearly est. Auto-Apply 30d ago
Front Desk Coordinator - Summer '26
Lmlc Operations LLC
Receptionist job in Big Sky, MT
Yellowstone Club is paradise in Montana. A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world's only private ski and golf community. With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community. Our employees make the Yellowstone Club experience come alive. If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.
Yellowstone Club's Cabins & Rentals department is currently seeking candidates for a Front Desk Coordinator for the upcoming Summer season! Our Summer employment months are May-September.
The purpose of the Front Desk Coordinator is to provide a warm, professional, and hospitable welcome and check-in experience for rental guests and Members upon their arrival to Yellowstone Club. The Front Desk Coordinator will also serve as a source of information for all Members and guests in the Lodge & Village Core and provide guest service support to Members and guests in YCPM managed homes throughout the Club.
Major Responsibilities:
Ensure that each Member and guest receives outstanding guest service in a guest friendly environment which includes greeting and acknowledging every Member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing Yellowstone Club professionally with our Members and guests and assure that all transactions with guests are handled in a legal and ethical manner.
Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, Members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact your direct manager, the Director of Rentals & Cabins, or Human Resources immediately.
Maintain a favorable working relationship with all company employees to foster and promote a positive working environment.
Essential Job Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Greet Members and guests as they arrive to the Village Core Reception Area.
Provide welcome beverages and snacks for each rental arrival.
Complete an efficient check-in, confirming all important reservation details, providing keys (when necessary), directions, and any other information requested by the Members or guests.
Serve as the main point of contact for Member and guest services in the Village Core, coordinating with other departments as needed to ensure any requests or issues are promptly resolved.
Serve as a coordinator for the Residential Experience Coordinators, dispatching teams and assigning tasks based on team assignments; responsible for updating any relevant information that is associated with in-house and upcoming rental reservations.
Other Duties and Responsibilities:
Perform all duties and responsibilities in a timely and efficient manner in accordance with established Club policies, procedures, and standards of service to achieve the overall objectives of this position.
Meet departmental productivity, organization, punctuality/attendance, and consistency standards.
Maintain a positive and respectful attitude.
Treat Members, guests, vendors, customers and co-workers with professionalism and respect at all times.
Maintain privacy of Members and guests at all times.
Maintain a clean and neat appearance at all times.
Communicate regularly and effectively with all employees, supervisors, managers, and directors/VPs.
Perform work in a safe and high quality manner.
Ensure workspaces are always neat and organized.
Project a favorable image of Yellowstone Club at all times.
Must be able to work flexible work hours/schedule including evenings, weekends, and holidays; long hours may be required due to business demands. This includes the ability to work one night audit shift per week.
Nothing in this restricts management's right to assign or reassign duties, work hours and/or responsibilities for this job at any time.
Disclaimer:
This is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties, tasks and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Experience/Education Required
High school diploma, GED or vocational training or job-related course work
6 months to 1 year of customer service or related experience
Strong communication and correspondence skills with the ability to maintain sound working relationships and communications with Members, management, and staff
Experience/Education Preferred
1-2 years of hospitality experience at a hotel, private club, or other hospitality venue
Certificates & Licenses
Valid US Driver's License
Computer Skills
Proficient in basic technology including computers, smartphones, and email.
Intermediate level of experience in Microsoft Office systems.
Experience with SmartSheet and reservation software systems is preferred.
Language Ability
Able to speak clearly and effectively with Members, guests, co-workers, vendors and other Yellowstone Club departments. Able to write clearly and legibly.
Math Ability
Able to perform basic math calculations.
Reasoning Ability
Ability to solve basic problems and/or know when it is necessary to get a manager to assist in problem solving.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate-controlled environment. However, the employee may be required to work outside in extreme heat, cold, rain, wind, snow or inclement weather as the demands of the position so dictate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to talk and/or hear. The employee is constantly required to stand and walk, climb or balance and stoop, kneel, bend, crouch, or reach with hands and arms. The employee is frequently required to lift up to 30 pounds. The employee is also required to have visual acuity to perform an activity such as but not limited to: preparing and analyzing data and figures, reading plans and project related materials, visual inspection involving property maintenance, drive a Club vehicle, inspect for hazards and safety violations, and/or operate machinery as related to the position. The employee is constantly required to maintain safety standards and compliance with Yellowstone Club policies and Montana state laws when operating vehicles.
Receipt and Acknowledgment
I acknowledge and understand that:
The provides a general summary of the position in which I am employed. The contents of this are job requirements, and, at this time, I know of no limitations which would prevent me from performing these functions with or without accommodation. I further understand that it is my responsibility to inform my supervisor if at any time I am unable to perform these functions.
Job duties, tasks, work hours and work requirements may be changed at any time due to business demands, by the Club.
Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations of Yellowstone Club.
I have read and understand this as outlined herein. I have been allowed to ask questions in order to clarify any points listed on this job description.
The position offered is a seasonal position located in Big Sky, Montana.
Yellowstone Club offers great benefits including:
Free transportation to and from Bozeman
Complimentary shift meals
Health Benefits for all Seasonal Employees
401k eligibility and bi-weekly match
Access to onsite fitness center 24/7
Discounted Employee Housing in Big Sky or Gallatin Gateway
Discounts to over 1000 retailers through ADP LifeMart and Expert Voice
End of season employee appreciation day and retail sale
Access to Employee Store in Bozeman
Participate in Hike, Mountain Bike, and Disc Golf Employee Days
For more information about the Club, visit ************************
To apply, please visit *********************** and click on "YC Careers" at the bottom of the homepage.
#LI-CK1
How much does a receptionist earn in Great Falls, MT?
The average receptionist in Great Falls, MT earns between $20,000 and $32,000 annually. This compares to the national average receptionist range of $24,000 to $38,000.
Average receptionist salary in Great Falls, MT
$25,000
What are the biggest employers of Receptionists in Great Falls, MT?
The biggest employers of Receptionists in Great Falls, MT are: